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SWFLN: Creating Online Collaboration & Discussion

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Communication with co-workers, users and decision-makers is vital for libraries. Whether we are answering reference questions, teaching, collaborating or just connecting - it is what libraries are all about. With the move to virtual meetings, digital resources and online connecting - how can we enable this same level of sharing and communication?

During this workshop, we will explore:

- Cloud Storage and sharing tools
- Online Communication tools such as social media and online meeting software
- Online Collaboration Tools including wikis, social media and more
- Video and other hands-on tools - including how to create and market these resources
- Best practices for building connections and successful interactions in a virtual world

Published in: Technology
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SWFLN: Creating Online Collaboration & Discussion

  1. 1. VIRTUAL COLLABORATION: GOING DIGITAL WITH GROUPS
  2. 2. AGENDA Cloud Storage and Sharing Online Communication Online Collaboration Tools Synchronous Resources Tips & Tricks
  3. 3. FOLLOW ALONG https://virtualcollaboration.wordpress.com
  4. 4. CLOUD STORAGE AND SHARING TOOLS
  5. 5. CLOUD STORAGE
  6. 6. FEATURES Desktop, Web, App-Based Store files Share files/folders via link & email Request Files Create “Public” photos, videos & documents Link directly to files for embedding http://Dropbox.com
  7. 7. HTTPS://HANGOUTS.GOOGLE.COM/ CALL/MQOXUELONZE4VPSP6RUVZ SOYYQE
  8. 8. FEATURES Photo Sharing 1TB of space free Creative Commons Licensing Available (Or not) Photo-editing Easy Social Media Sharing Image: flick https://goo.gl/p6gL
  9. 9. FEATURES No account Needed Photo Management with account Provides Links for: Direct, Embed & More Image; http://imgur.com/EFgz5G5 Site: http://imgur.com/
  10. 10. SHARE LARGE FILES & PRESENTATIONS Slideshare SpeakerDeck WikiSend Source: http://goo.gl/hontp
  11. 11. WHAT ADDITIONAL SERVICES DO YOU USE? Icloud YouTube
  12. 12. ONLINE COMMUNICATION WITH SOCIAL MEDIA
  13. 13. FACEBOOK GROUPS Everyone is already there Threaded discussion/easy sharing
  14. 14. PINTEREST Shared Boards – Create visual space for brainstorming with a group.
  15. 15. ONLINE COLLABORATION TOOLS
  16. 16. DRIVE Track revisions Work-Offline Live Chat & Commenting 15 GB Free Notification Alerts Sharing Levels can be customized Sample Doc https://goo.gl/eLzj0W
  17. 17. Sample doc: http://1drv.ms/1q0UkqG
  18. 18. Create Notes Share to groups, people or through links Live chat Best for groups 3-4 Everyone must have a Evernote Account
  19. 19. WHAT SERVICES DO YOU USE TO SEND/SHARE DOCUMENTS?
  20. 20. PBWORKS Free Wiki software for non-commercial use View/Edit: swflncollaboration.pbworks.co m
  21. 21. WORDPRESS Free sites @Wordpress.com Wordpress.com set for approved users and/or public virtualcollaboration.wordpress.com
  22. 22. TEAMS
  23. 23. HIPCHAT
  24. 24. SLACK Message Boards File Sharing Direct Messaging Desktop Notifications Create a Channel for your workgroup Free v Pay Service Plans https://collaborateworkshop.slack.com/
  25. 25. RYDER https://novare.ryver.com
  26. 26. SYNCHRONOUS TOOLS
  27. 27. GOOGLE HANGOUT Hangout OnAir: https://plus.google.com/hangouts/onair
  28. 28. FEATURES All OS: phone, desktop, web Up to 25 people Business Manager Recording Feature
  29. 29. UBERCONFERENCE No PINs for Organizer Up to 10 callers Recording Mobile Access Best hold music ever Use chrome for additional resources
  30. 30. JOIN.ME Up to 10 people Simple and free to use
  31. 31. ADOBE CONNECT
  32. 32. GOTOMEETING/ GOTOWEBINAR 25/100 attendees Custom fields & statistics webcam
  33. 33. TIPS Software should allow all attendees to manage own mics Schedule sound checks 24 hours before first meeting Pass screen control to speaker
  34. 34. DOS AND DON’TS OF WEBMEETINGS • Don’t multitask • Login Early • Have files you need open and ready • Mute Mics when not speaking
  35. 35. APP & ONLINE TOOLS
  36. 36. DOODLE doodle.com/ Try my poll: http://doodle.com/poll/bhq2uds4qiht7xxg
  37. 37. POLL EVERYWHERE Take a Poll: https://PollEv.com/dianasilveir878 See Results: https://goo.gl/j4GU2Z
  38. 38. TRELLO Keep track of multiple issues/deadlines
  39. 39. ROWSHARE Keep track of: • task assignments • due dates
  40. 40. SKITCH Annotate and Share: Maps Websites Images
  41. 41. WHAT ARE YOUR GO-TO ONLINE TOOLS? https://discordapp.com/
  42. 42. TIPS & TRICKS
  43. 43. IN THE BEGINNING, DECIDE: Collaborative Working Space Meeting Software Meeting Schedule Expectations
  44. 44. Source: https://goo.gl/FVEJgy
  45. 45. BEFORE A MEETING • Send agendas at LEAST 24 hours in advance • Appoint a facilitator and a back-up • Have a tech support attendee
  46. 46. DURING VIRTUAL MEETINGS • Be EARLY. • Test Your Technology • Before you start – introductions • Do not multi-task • Self-Mute when not speaking • Slides should move faster than in-person • Keep within allotted time
  47. 47. RECORD? YES OR NO? Hosting Options: • Vimeo • You Tube • Google Drive
  48. 48. WEBCAMS Pros • Webcams create a more personal, interactive experience Be careful: • Do not: Eat, Drink • Can be distracting • Beware of background • Can cause bandwidth issues
  49. 49. ASK QUESTIONS …and wait for answers
  50. 50. DEADLINES & FOLLOW- UP
  51. 51. SET EXPECTATION What do you expect?
  52. 52. AT THE END OF A MEETING Assign/Restate all tasks Set Deadlines (before the next meeting) Create next meeting Agree to in-between communication tools Share notes/minutes within 24 hrs
  53. 53. WHAT DO YOU EXPECT?
  54. 54. WHAT ARE YOUR TIPS & TRICKS? Soundcloud
  55. 55. WHAT WAS THE BIG IDEA FROM TODAY?
  56. 56. WHAT WAS YOUR BIGGEST SURPRISE?
  57. 57. WHAT’S YOUR BIG QUESTION? http://tinyurl.com/zcnrlk4
  58. 58. CONTACT INFO: DIANA SILVEIRA DIANA@NOVARELIBRARY.COM SLIDESHARE.NET/DEE987

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