Organize Your Technology (Tools and Tips to organize, sync and simplify your life)


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Instructor: Diana Silveira

As we start a new year, we all make the resolution to stay organized and become more efficient. During this workshop, help yourself become prepared to meet and exceed this goal.
- Learn how to declutter, dedupe and easily organize your files
- Organize incoming knowledge to maximize the time you have and to avoid becoming overwhelmed
- Learn about tools you can use to help yourself stay organized
- Organize your technology to ensure data security, back-ups, and other important processes are running at full efficiency.

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  • Why Declutter?Its distractingCluttered house = cluttered mind.It will stamper your creativity and create a barrier to successFind the Quality in what you own. Be able to find the treasures. It’s hard to know what you own when its buried with a million other things or stuffed into an overfilled drawer or closetAn organized place with give you peace of mind and a sense of self-satisfaction. Don’t “dread” looking into drawers or around your house.Set about decluttering in an organized manner & set small goals- bouncing from one place to another will lead to nothing being completed.Set a goal (a folder, a type of file, a year)Create a vision in your head on how you want the space to look – - How are you going to access this stuff? By Year, By Name? By Album?
  • Good: HOA2011, Christmas2011Bad: Stuff, Pictures
  • Organize Your Technology (Tools and Tips to organize, sync and simplify your life)

    1. 1. Organize Your Technology:Tools and Tips to organize,sync and simplify your life
    2. 2. Image from
    3. 3. Organize
    5. 5. • Duplicate Cleaner• Delete Duplicate Files
    6. 6. Organize Your Files
    7. 7. Create Folders • Right Click on Desktop (or within folder) • New > Folder • Name Meaningfully
    8. 8. Everything Has a Place • No Files left on Desktop or in folder • Create as many folders as needed • Folders Need Meaningful Names Tip: Use Folder View with Preview On to peak at files without opening them or use the slide arrow to make images largest enough to preview
    9. 9. Moving Files • PC: • Hold control to select multiple files • Control + X = Cut • Control + V = Paste • Control + A = Select All • Alternatively, you can drag files to a new folder • Mac • Hold Command to select Multiple Files • One select, click and drag to new folder Tip: Make sure you cut don’t copy files as you move them
    10. 10. Rename Files • Image003 v. 2011JulyGabrielPoolParty100
    11. 11. PURGE
    12. 12. Do you really need it? Picture Source
    13. 13. Change Your Set-Up • Change your default Save Destination & Download Destinations to Desktop (Not my documents or downloads- where things will just gather)
    14. 14. Never Let it Happen Again • When Downloading Rename Pictures, Documents give a meaningful Name • Date • Event • Person • Tag if possible
    15. 15. Downloading Pictures Delete, Delete, Delete
    16. 16. The Key: ClearYour Desktop Regularly
    17. 17. Organize incoming knowledge to maximize the time you have and to avoid becoming overwhelmed
    18. 18. Consider an Information Diet
    19. 19. BE AWARE OF NETFLIX QUEUE SYNDROME WITH YOUR NEWSTwitter, Email, RSS, Facebook, Google+, Pinterest, LInkedIn
    20. 20. Consider Dumping• Redundant News Sources• Those you are “saving” for later• Topics no longer of interest
    21. 21. Social Media• Follow in ONE place• Why are you following them?• If you skim or skip them 70% of the time – delete, hide or unfollow
    22. 22. Cleaning Up Facebook• Delete your “likes”• “Hide” annoying family• “Unfriend” a few people• Create lists of close friends and family
    23. 23. Hide a Person’s Feed
    24. 24. Email• Get rid of the bacon• Create an account or folder just for signing up
    25. 25. Tools you can use to helpyourself stay organized
    26. 26. Flipboard
    27. 27. Microsoft One Note
    28. 28. Evernote
    29. 29. Organizing Apps • CardStar • Passbook • Reminders/ Forget the Milk • Notes
    30. 30. Organize yourtechnology to ensuredata security, back-ups, and otherimportant processesare running at fullefficiency.
    31. 31. Look into Password Managers• Features: • Multi-browser • Multi-device • Password Generators LastPass, Norton, Dashlane 1.1
    32. 32. Passwords• Change Everything!• One word is not enough – words, symbols, numbers, capitalization• Longer the better• Double Authentication when possible
    33. 33. Security Questions First Pet? LIE!!!!!!!!!First Car?Favorite Book?Grandmother’s Maiden Name? First Concert? Mother’s Maiden Name?
    34. 34. Back-up • Dropbox • SugarSync • Carbonite • iCloud
    35. 35. Analyze Your Settings • Browser Extensions • Uninstall Programs • Turn off items on start menu
    36. 36. Contact Me Diana Silveira 877-816-9638