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Going Digital: Part 3 Making Teams and Projects Successful

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​In this 3-part interactive series, attendees will learn the tools available to make projects and work streamlined and more productive. This workshop will take attendees past the software introduction - and into best practices as well as pros and cons to different mediums to attendees achieve their goals.

Week 1, will focus on file-sharing and using social media for online communication with groups and teams
Week 2, will delve into online collaboration tools and team management tools
Week 3, will look at additional resources and tips and tricks to help make your team and project successful

The course is an interactive workshop and attendees will be asked to participate during sessions and work on small projects between sessions and should have a mic to utilize Adobe Connect. This workshop will help everyone struggling to keep teams and/or projects together and moving forward.

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Going Digital: Part 3 Making Teams and Projects Successful

  1. 1. Going Digital…@ Work Part 3: Making Teams and Projects Successful
  2. 2. Questions from Last Week?
  3. 3. Follow-Up: Basecamp https://basecamp.com/
  4. 4. Last Week We Covered: • Google Drive and Hangout • Slack • Join.me • Adobe Connect/GoToMeeting
  5. 5. Agenda: Making Teams and Projects Successful • Tools to make teams more effective • How to make a success team • Discussion
  6. 6. Supplemental Tools
  7. 7. Doodle doodle.com/ Try my poll: http://goo.gl/Rabg63
  8. 8. Poll Everywhere Take a Poll: http://goo.gl/t7P09h See Results: http://goo.gl/0w0fQh
  9. 9. Trello • Keep track of multiple issues/deadlines • Integrates with Slack! Board: https://trello.com/b/H5A1YN3v/things-to-do Site: https://trello.com/
  10. 10. RowShare Keep track of: • task assignments • due dates View and Edit: http://goo.gl/1p5X7I
  11. 11. Agreedo https://www.agreedo.com
  12. 12. Wunderlist https://www.wunderlist.com
  13. 13. awesomescreenshot • Chrome and Firefox Add-on
  14. 14. IFTTT IF THIS, THEN THAT….automation at its easiest Check out: • https://ifttt.com/ • Channels: • https://ifttt.com/google_drive • https://ifttt.com/dropbox • https://ifttt.com/slack
  15. 15. Evernote Evernote.com
  16. 16. Top Recipes for Going Digital with Teams
  17. 17. Simple Websites http://wordpress.com or https://sites.google.com/?pli=1
  18. 18. What are your go-to online tools?
  19. 19. Tips & Tricks
  20. 20. In the beginning, decide: • Collaborative Working Space • Meeting Software • Meeting Schedule • Expectations • Outcomes
  21. 21. Source: https://goo.gl/FVEJgy
  22. 22. Before a Meeting • Send agendas at LEAST 24 hours in advance • Appoint a facilitator and a back-up • Have a tech support attendee
  23. 23. During Virtual Meetings • Be EARLY • Test Your Technology • Before you start – introductions • Do not multi-task • Self-Mute when not speaking • Keep within allotted time
  24. 24. Record? Yes or No? Sharing Options: • Vimeo • You Tube • Google Drive • Dropbox
  25. 25. Webcams Pros • Webcams create a more personal, interactive experience Be careful: • Do not: Eat, Drink • Can be distracting • Beware of background • Can cause bandwidth issues
  26. 26. Deadlines & Follow Up
  27. 27. Set expectations How do you set expectations on a team?
  28. 28. At the end of a meeting • Assign/Restate all tasks • Set Deadlines (before the next meeting) • Create next meeting • Agree to in-between communication tools • Share notes/minutes within 24 hrs
  29. 29. What do you Expect when working with a team?
  30. 30. What are your tips & tricks?
  31. 31. Before Next Week What was the new idea you had today? How are you going to use it? Join our Facebook Group & Share your thoughts https://www.facebook.com/groups/SEFLINgoingdigital/
  32. 32. Contact: Diana Silveira diana@novarelibrary.com 844-244-0701

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