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Going digital: Part 2 - Online collaboration and Team Tools

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Going Digital...Getting Digital @ Work - Part 2
Sept 1, 8 and 15th from 2-3pm ET

​In this 3-part interactive series, attendees will learn the tools available to make projects and work streamlined and more productive. This workshop will take attendees past the software introduction - and into best practices as well as pros and cons to different mediums to attendees achieve their goals.

Week 1, will focus on file-sharing and using social media for online communication with groups and teams
Week 2, will delve into online collaboration tools and team management tools
Week 3, will look at additional resources and tips and tricks to help make your team and project successful

The course is an interactive workshop and attendees will be asked to participate during sessions and work on small projects between sessions and should have a mic to utilize Adobe Connect. This workshop will help everyone struggling to keep teams and/or projects together and moving forward.

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Going digital: Part 2 - Online collaboration and Team Tools

  1. 1. Going Digital… Getting Digital @ Work Part 2: Online Collaboration Tools and Team Management Tools
  2. 2. Questions from Last Week?
  3. 3. Agenda: Online Collaboration Tools and Team Management Tools • Google Drive and Hangout • Slack • Join.me • Adobe Connect/GoToMeeting
  4. 4. Google Drive
  5. 5. Google Drive 101 • Word Processing • Spreadsheets • Presentations • FORMS! …. and more Join in: http://goo.gl/ilZO06
  6. 6. Create Custom Share Levels • Allow multiple levels of permission • “Suggestions” v Edits • Revision History • Real-time editing Join in: http://goo.gl/ilZO06
  7. 7. Creating Forms Check out my form: https://goo.gl/forms/Brjk0gntg9Pb3r1t2
  8. 8. Tips with Forms • Short and focused • Do you NEED to know or WANT to know? • What is your goal? • How will you use what you learn? • Use scales • Send reminders
  9. 9. Hints and Tricks • Use shareable link to avoid people creating Google Accounts • Sharing Folders v. individual documents • Poll your team on comfort level…set up training as needed • Use Slides to create graphics and more
  10. 10. Get More out of Drive with Connected apps Recommended Apps • PicMonkey • BeFunky • FloorPlanner • LucidChart
  11. 11. What are your Google Drive Tips? • be secure – look @ two-step authentication and offline codes
  12. 12. Google Hangout
  13. 13. Tips • Minimize self when sharing screen • YOUR ON SCREEN: Don’t forget • Use Privacy Tabs and Close programs
  14. 14. Ideas • Use “On Air” to simulcast programs and meetings • Use with Google Drive • Use for free long distance calls What are your ideas?
  15. 15. Slack Join into a Slack Discussion: collaborateworkshop.slack.com
  16. 16. Alternatives to Slack • HipChat • Ryver • Discord App
  17. 17. Tips • Great way to keep conversation going…. • Have an idea of “WHY” • Make sure someone is managing the team
  18. 18. Its OK to be away sometimes….
  19. 19. Bring in apps to make it productive • Polly (polling) • Drum (instant meetings) • ProofMe • What others?
  20. 20. Use the / for more options
  21. 21. What other tips do you have about Slack? • Use Guides to get started • Another alternative: Basecamp
  22. 22. Online Meetings
  23. 23. Join.me
  24. 24. GoToWebinar & Adobe Connect
  25. 25. Tips for Online Meetings
  26. 26. Agendas and Schedules and Purpose
  27. 27. Early and Ready to test Equipment
  28. 28. It needs to be two-way communication • Chat • Mics
  29. 29. When using a microphone
  30. 30. It needs to be more visual and interactive
  31. 31. Be Early and Be Prepared
  32. 32. …and if its vital be ready with “Plan B…and C”
  33. 33. Do not multi-task
  34. 34. What tips do you have for online meetings?
  35. 35. Before Next Week What was the new idea you had today? How are you going to use it? Join our Facebook Group & Share your thoughts https://www.facebook.com/groups/SEFLINgoingdigital/
  36. 36. Next Week, Thurs 9/15 @2pm Part 3: Making Teams and Projects Successful
  37. 37. Contact: Diana Silveira diana@novarelibrary.com 844-244-0701

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