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FLW: Committees & Co-workers: Using Online Collaborative Tools Effectively

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Diana Silveira is the President of Novare Library Services, a company that focuses on web, mobile and infrastructure services for libraries. Previous to starting Novare Library Services, she was the Virtual Reference Manager for Florida’s Ask a Librarian Service and coordinator for Florida’s Statewide Delivery System. She presents regularly on implementing technology, best practices and privacy issues online. She also works with libraries to deploy new technologies and develop new mobile and desktop websites.

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FLW: Committees & Co-workers: Using Online Collaborative Tools Effectively

  1. 1. COMMITTEES & CO-WORKERS USING ONLINE COLLABORATIONTOOLS EFFECTIVELY Presenter: Diana Silveira, Novare Library Services
  2. 2. Agenda File Sharing Collaborating on Documents Virtual Meetings CollaborationTools Tips &Tricks SlidesAvailable after at: Slideshare.net/dee987 Image: https://goo.gl/2gDxMW
  3. 3. FILE SHARING
  4. 4. Features Desktop,Web, App-Based Store files Share files/folders via link & email Request Files Create “Public” photos, videos & documents Link directly to files for embedding http://Dropbox.com
  5. 5. Features Photo Sharing 1TB of space free Creative Commons Licensing Available (Or not) Photo-editing Easy Social Media Sharing Image: flick https://goo.gl/p6gLt5
  6. 6. Features No account Needed Photo Management with account Provides Links for: Direct, Embed & More Image; http://imgur.com/EFgz5G5 Site: http://imgur.com/
  7. 7. Share Large Files & Presentations Slideshare/ SpeakerDeck WikiSend Source: http://goo.gl/hontp
  8. 8. What services do you use to send/share documents? • OneDrive • Amazon
  9. 9. COLLABORATING ON DOCUMENTS
  10. 10. Drive • Track revisions • Work-Offline • Live Chat & Commenting • 15 GB Free • Notification Alerts • Sharing Levels can be customized Sample Doc: https://goo.gl/c5d9CF
  11. 11. • Create Notes • Share to groups, people or through links • Live chat
  12. 12. What services do you use to collaborate? • Outlook • Calendar • Sharepoint • Institutional Shared Drives
  13. 13. VIRTUAL MEETINGS
  14. 14. JOIN.ME
  15. 15. Google Hangout Hangout OnAir: https://plus.google.com/hangouts/ onair
  16. 16. UberConference • No PINs for Organizer • Up to 10 callers • Recording • Mobile Access • Best hold music ever
  17. 17. Features • All OS: phone, desktop, web • Up to 25 people • Business Manager Recording Feature
  18. 18. GotoMeeting/ GotoWebinar • 25/100 attendees • Custom fields & statistics • webcam
  19. 19. Tips • Software should allow all attendees to manage own mics • Schedule sound checks 24 hours before first meeting • Pass screen control to speaker
  20. 20. Facebook Groups • Everyone is already there • Threaded discussion/easy sharing
  21. 21. What services do you use for virtual meetings? • Teamviewer
  22. 22. APP & ONLINE TOOLS
  23. 23. wikis • PBWorks • Central Desktop Compare softwares: http://www.wikimatrix.org/index.php LibGuides!
  24. 24. WordPress.com • https://wordpress.com/ v. org • WP _ 1GB Free • Alternatively: Google Sites/Wix
  25. 25. Evernote Penultimate • Draw and take notes • Share with Evernote
  26. 26. Doodle doodle.com/
  27. 27. What are your go-to online tools? • Moodle (Canvas/Blackboard) • Collaborate • Asana • Poll Everyone
  28. 28. TIPS &TRICKS
  29. 29. In the beginning, decide • Collaborative Working Space • Meeting Software • Meeting Schedule • Expectations
  30. 30. Source: https://goo.gl/FVEJgy
  31. 31. At the end of a meeting • Assign/Restate all tasks • Set Deadlines (before the next meeting) • Create next meeting • Agree to in-between communication tools • Share notes/minutes within 24 hrs
  32. 32. ASK QUESTIONS …and wait for answers
  33. 33. DEADLINES & FOLLOW- UP
  34. 34. SET EXPECTATION What do you expect?
  35. 35. Expectations? • Finite Goals • All members will contribute • Timeline • Attendance • Only audio available remind participants to state their name before speaking to the group • Accountability/letting know when you can’t attend
  36. 36. What are your tips & tricks? • Quick Reminders of Meetings • RSVP • Recap/Share Work with missing members • Include links or logins in your reminders -- so participants don't have to hunt themup
  37. 37. QUESTIONS & DISCUSSION
  38. 38. Contact Info: Diana Silveira Slideshare.net/dee987 Novare Library Services diana@novarelibrary.com

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