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Tackling The “Big Rocks” in IT “ If you don’t put in the big rocks first, you’ll never get them in at all” — Stephen Covey Developing an IT Organization’s Planning and Prioritization Capabilities

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Covey’s Analogy <ul><li>Tasks can be divided by importance into Big Rocks, Pebbles, and Sand. </li></ul><ul><li>Your time is like a large glass beaker. </li></ul><ul><li>If you put the Sand and Pebbles in first, you will never fit in the big rocks. </li></ul><ul><li>However, if you put in the Big Rocks first, then there will be plenty of room for the Pebbles and Sand around the Big Rocks. </li></ul><ul><li>If you make time for the Big Rocks, then the Pebbles and Sand will take care of themselves. </li></ul>Big Rocks Pebbles Sand Put In the Big Rocks First — Everything Fits Big Rocks Don’t Fit

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What Are “Big Rocks”? Important Not Important Urgent Not Urgent Too Much Time Spent Here PEBBLES AND SAND Way Too Little Time Spent Here THE BIG ROCKS No Choice: Must Spend Time Here Important and Urgent (crises, deadline-driven projects) Where IT Management has focused in the past Important, Not Urgent (preparation, prevention, planning, relationships) Where IT Management must now focus Urgent, Not Important (interruptions, many pressing matters) Not Urgent, Not Important (trivia, time wasters)

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IT Priorities — Breakout Groups Exercise Team #1 Team #2 Team #4 Team #3 Urgent Not Urgent Impor- tant Not Impor- tant <ul><li>Every Manager Faces These Choices: </li></ul><ul><li>Where are you spending your time? </li></ul><ul><li>Where would you like to be spending your time? </li></ul>Important and Urgent Important, Not Urgent Urgent, Not Important Not Urgent, Not Important