Windows 7 & Office 2010 Features


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This presentation contains an overview of the new and improved features of the applications that make up the Microsoft Office 2010 suites.
update: added Windows 7 features and Windows and Office ecosystems.

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  • Improved Expression BuilderThe enhanced Expression Builder, with newly added IntelliSense—AutoComplete,ToolTips, and Quick Info—walks you through the process of creating expressions for your Access components.
  • Windows 7 & Office 2010 Features

    1. 1. Zoetermeer, June 2010<br />Microsoft Office 2010Feature Overview<br />See what’s new in the new Microsoft Office Version<br />kees de vos / portfolio manager workspace optimization<br />public<br />
    2. 2. What’s in this presentation?<br />General improvements in Office 2010<br />A feature overview of the applications in the new Office 2010 release:<br />Excel, PowerPoint, Word, Outlook, OneNote, Publisher, SharePoint Workspace, Access, Communicator, Project, Visio.<br />In a later version I will elaborate on:<br />InfoPath 2010 improvements;<br />Features available when Office 2010 is used with SharePoint Server 2010;<br />Features available when used with Exchange 2010 and Office Communications Server 2010;<br />Features of Office 2010 Web Apps;<br />Features of Office 2010 Mobile.<br />public<br />/ Microsoft Office 2010 Feature Overview<br />
    3. 3. Office 2010 version comparison for enterprise organizations<br />/ Microsoft Office 2010 Feature Overview<br />public<br />Office Standard 2010<br />Word, Excel, PowerPoint, OneNote, Outlook, Publisher<br />Office Professional 2010<br />Word, Excel, PowerPoint, OneNote, Outlook, Publisher<br /><ul><li>Access</li></ul>Office Professional Plus 2010<br />Word, Excel, PowerPoint, OneNote, Outlook, Publisher<br /><ul><li>Access, Communicator, SharePoint Workspace, InfoPath, Office Customization Tool</li></ul>Additional Office Programs<br />Project, Visio, Office 2010 Mobile<br />
    4. 4. Office 2010 General improvements<br />Excel 2010<br />PowerPoint 2010 <br />Word 2010<br />Outlook 2010<br />OneNote 2010<br />Publisher 2010<br />SharePoint workspace 2010<br />Access 2010<br />Communicator 2010<br />Project 2010<br />Visio 2010<br />Disclaimer & Thanks<br />public<br />/ Microsoft Office 2010 Feature Overview<br />
    5. 5. Office 2010 – general features<br />/ Microsoft Office 2010 Feature Overview<br />public<br />Protected View<br />Enhances security by opening email attachments (sent from outside your own organization) and documents downloaded from the Internet in a protected view mode.<br />Customizable Ribbons<br />The ribbons were introduced with Office 2007. In Office 2010 you can modify them, or create your own tabs and groups.<br />Paste Preview<br />Paste with Live Preview enables you to preview various<br />Paste Options, such as Keep Source Column Widths, No Borders, or Keep Source Formatting, so you can visually determine how your pasted content will look prior to pasting.<br />
    6. 6. Office 2010 – general features 2<br />/ Microsoft Office 2010 Feature Overview<br />public<br />Recover unsaved versions<br />Expanding on the AutoRecover capabilities that you may know from earlier, Office 2010 now recovers files that you close without saving.7 Easily access and manage recovered presentations right from the Info tab in Backstage view.<br />Improved Language Tools<br />If you work across multiple languages, you now have more flexibility to work as you choose. Simplify and customize your multilingual experience with separate language settings for editing, Help, display, and ScreenTips.<br />Improved Translation Tools<br />Get easy access to translation tools from the Review Tab. <br />Or, use the improved Mini Translator (formerly called Translation ScreenTips) for on-the-spot translations.<br />
    7. 7. Office 2010 – general features 3<br />/ Microsoft Office 2010 Feature Overview<br />public<br />Improved Text Effects<br />Available text effects include gradient fills, custom shadows, reflection, glow, soft edges, bevels and more, as well as a range of preset gallery options that enable you to quickly apply a coordinated set of effects. <br />Integrated Print Experience<br />The Print tab, located in the Backstage view, provides a new print experience with a full page Print Preview right alongside your print options.<br />64 Bit Support<br />Take advantage of the 64-bit version of Office 2010. Excel 2010 offers 64-bit scalability for the Excel guru or analyst working with massive, memory-intensive datasets, and provides support for gigabyte-sized spreadsheets.<br />Note: Microsoft recommends to use the 32bit version for non Excel power users.<br />
    8. 8. Excel 2010 features<br />/ Microsoft Office 2010 Feature Overview<br />public<br />Sparklines<br />Mini graphical representations, depicting trends in data ranges.<br />Slicers<br />Within Pivot tables make a “sliced” selection by selecting certain values within the Pivot Tables categories.<br />Conditional formatting<br />More options available, top-bottom rules, data bars, icon sets, color scales and combinations.<br />
    9. 9. Excel 2010 features 2<br />/ Microsoft Office 2010 Feature Overview<br />public<br />Sparklines+conditional format<br />Show trendlines and trend direction comprehensively.<br />Use Sparklines to show trends in a series of values.<br />Highlight maximum or minimum values and increase impact by positioning a Sparkline next<br />to its corresponding data.<br />Interactive Pivot charts<br />You can now filter directly on your PivotChart using new interactive buttons.<br />Filter on the fly. Your Slicer will dynamically change and update as data in underlying<br />PivotTable or PivotChart changes.<br />PowerPivot (free add-in):<br />Leverages slicers, pivotcharts and pivot tables and adds powerful relational capabilities to analyze large amounts of data.<br />Also add refresh cycles for analyses shared on SharePoint.<br />
    10. 10. Excel 2010 features 3<br />/ Microsoft Office 2010 Feature Overview<br />public<br />PowerPivot on SharePoint<br />Create powerful, interactive management dasboards on SharePoint Server using PowerPivot for SharePoint.<br />Show Value as in Pivot tables<br />Right-click a value field in a PivotTable provides a Show Values As context menu with all of the available calculations.<br />Formula Autocomplete (2007)<br />A feature already present in Office 2007 that helps users build formulas faster.<br />
    11. 11. PowerPoint 2010 features<br />/ Microsoft Office 2010 Feature Overview<br />public<br />Better Graphics Manipulation<br />Remove backgrounds, adjust color, contrast, lighting. Add artistic effects directly from within PowerPoint.<br />Also crop images with the new cropping tool.<br />Basic video editing<br />Trim your embedded video with a simple click and drag, so that your audience sees exactly what you want. <br />Bookmark key points in your video for quick access or trigger animations. <br />Create custom shapes<br />Create your own shapes by combining basic PowerPoint shapes. The created shapes can be formatted as any standard shape much more easier than grouped shapes.<br />
    12. 12. PowerPoint 2010 features 2<br />/ Microsoft Office 2010 Feature Overview<br />public<br />Improved slide transitions<br />Choose from an array of new and improved transition effects using the new Transitions tab with a more intuitive transitions gallery and options for many effects.<br />Animation & animation painter<br />More realistic motion to your favorite animations.<br />After creating a custom animation for an object, you can now copy the created effect to other objects.<br />Create and display equations<br />Easily create and display math equations on your slides using a rich set of intuitive tools.<br />
    13. 13. PowerPoint 2010 features 3<br />/ Microsoft Office 2010 Feature Overview<br />public<br />Smart Guides<br />Quickly and precisely lay out shapes, images and media objects using new smart guides. As you drag applicable content types on a slide, guides appear automatically to show when alignment is precise. <br />Multi Windows Support<br />Now, each presentation that you open is in an entirely independent window, allowing you to more easily compare presentations.<br />Broadcast Slide shows<br />Broadcast Slide Show creates a URL that you can share with others by e-mail or instant message. <br />Everyone you invite can view the show in high-fidelity and in real-time from their Web browser.<br />
    14. 14. PowerPoint 2010 features 4<br />/ Microsoft Office 2010 Feature Overview<br />public<br />Create presentation video’s<br />It takes just a few clicks to create a video of your presentation, complete with your saved narration, slide and animation timings, and even your laser pointer movements. <br />Embed video from the Internet<br />Simply insert the embed codes from Internet movies to incorporate them into your presentations.<br />Compress Media<br />Reduce file size and improve the playback experience using the new Compress Media and Optimize Media Compatibility tools for the embedded graphic, video and audio files in your presentation.<br />
    15. 15. Word 2010 features<br />/ Microsoft Office 2010 Feature Overview<br />public<br />New navigation pane<br />The improved Navigation Pane in Word 2010 (formerly called the Document Map) transforms the document navigation user experience, providing a visual representation of the heading structure of your document.<br />OpenType and Stylistic Sets<br />Take advantage of the typography capabilities in many OpenType fonts. Including some new fonts that offer a rich array of Stylistic Sets.<br />Better Graphics Manipulation<br />Remove backgrounds, adjust color, contrast, lighting. Add artistic effects directly from within PowerPoint.<br />Also crop images with the new cropping tool.<br />
    16. 16. Word 2010 features 2<br />/ Microsoft Office 2010 Feature Overview<br />public<br />Improved find tools<br />Automatically searches as you type, visually highlighting all matches. The new results view in the Navigation pane shows a quick preview of all search matches. Click any preview to jump to that point in the document.<br />
    17. 17. Outlook 2010 features<br />/ Microsoft Office 2010 Feature Overview<br />public<br />Conversation View<br />Condenses multiple e-mails in a discussion, a conversation thread, and displays them as<br />single line item, even if some messages are located in other folders. This helps reduce information overload and helps the managing of related e-mails.<br />Ignore Thread<br />Built on top of the conversation view.<br />Take yourself out of irrelevant conversations. Use Ignore and send the entire conversation,<br />and future messages, to your Deleted Items folder.<br />Social Connectors<br />The Outlook Social Connector connects you to the social and business networks you use, including Microsoft SharePoint 2010. Even connect to other popular third-party sites, such as Facebook, LinkedIn, and MySpace.<br />
    18. 18. Outlook 2010 Features 2<br />/ Microsoft Office 2010 Feature Overview<br />public<br />Quick Steps<br />Sometimes you need to move mail to another folder, create a meeting, forward it, or a combination of tasks. Quick Steps help you rapidly respond to information by creating and defining tasks that can be executed in one easy step.<br />Multiple Exchange mailboxes<br />Switching between Microsoft Exchange accounts is now simplified. Connect multiple<br />Exchange mailboxes in a single Outlook profile so you can easily access your accounts in one location. Sent items are stored per individual mailbox.<br />Calendar Preview<br />Instantly review any calendar conflicts or adjacent items in a calendar snapshot, shown in the<br />meeting request, so you can read the request and check the date on your calendar at the<br />same time, without leaving the email preview pane.<br />
    19. 19. OneNote 2010 features<br />/ Microsoft Office 2010 Feature Overview<br />public<br />Ribbon Support (customizable)<br />The Ribbon replaces traditional menus and toolbars to give you a more personalized work experience. It’s designed to help you more easily find and use the full range of features that OneNote provides.<br />Notebook Recycle Bin<br />Did you or another author discard a page that you still want to use? Perhaps you deleted an entire section only to remember that it included content you need. OneNote 2010 makes it easy to change your mind or to get back content that other editors delete. <br />Better Notes Organization<br />Improved, more flexible page tabs give you two levels of subpages, enable you to drag-and-drop to create subpages and provide an in-place New Page icon that appears wherever you point so that you can create pages where you need them.<br />
    20. 20. OneNote 2010 features 2<br />/ Microsoft Office 2010 Feature Overview<br />public<br />WIKI Linking<br />With wiki linking, you can easily reference and browse through related content such as note pages, sections and section groups within a notebook. <br />Improved search<br />Search all notebooks at once or search within individual pages, sections or notebooks. OneNote searches your text as well as the text within images in your notes. OneNote 2010 can search audio for keywords and videos that you included in the notebooks.<br />Linked Notes<br />take notes in a docked OneNote window while you work side-by-side in other programs or Web browser. Notes taken in this mode are automatically linked by OneNote to whatever you’re looking at.<br />
    21. 21. Publisher 2010 features<br />/ Microsoft Office 2010 Feature Overview<br />public<br />Ribbon Support<br />The Ribbon replaces traditional menus and toolbars to give you a more personalized work experience. You no longer have to navigate complex menus or open multiple toolbars to make a small formatting adjustment or change a drawing. <br />Template Live Preview<br />Preview how your customizations will look before you even create a publication. Use the Customize pane in Backstage view to see your saved design schemes, company information, and logo before you even create it.<br />Send Email Newsletters<br />Preview your e-mail newsletter and then send it using Outlook 2010 or your e-mail application, directly from the Save & Send tab in Backstage view, so you don’t have to worry about how your e-mail message will look after you send it. <br />
    22. 22. SharePoint workspace 2010 features<br />/ Microsoft Office 2010 Feature Overview<br />public<br />Simplified Login<br />SharePoint Workspace uses the same username and password credentials that you supply when you start up your computer and log in to Windows.<br />Search 2010 workspaces<br />Easily search through your SharePoint workspaces using Windows Search. You can customize your search queries to pinpoint your results exactly.<br />Drag&Drop in 2010 Workspace<br />You can now drag and drop files between folders in 2010 Workspaces, you no longer need to cut and paste the files individually.<br />Note that the best improvements however are when used with SharePoint 2010 Server!<br />
    23. 23. Access 2010 features<br />/ Microsoft Office 2010 Feature Overview<br />public<br />Improved Templates<br />With Access 2010 you’ll find a variety of database templates to help get you started. From event organization, sales and marketing projects, to tracking students, faculty, or charitable contributions, Access helps you bring your ideas to life.<br />Application Parts<br />Application Parts simplify your database creation by enabling you to add common components,<br />such as all of the tables, forms, and reports you need for tracking contacts, across your<br />databases or organization in just a few clicks.<br />Quick Start Fields<br />With new Quick Start fields you can add multiple related, and pre-formatted, fields quickly and<br />efficiently. This saves time, and it helps ensure consistency when creating tables that use similar fields in your current database or other databases.<br />
    24. 24. Access 2010 features 2<br />/ Microsoft Office 2010 Feature Overview<br />public<br />Navigation Form<br />Add navigation to your database using drag-and-drop functionality. Use a Navigation Form and make your forms and reports more accessible. Or create a Navigation Form so users can quickly perform common tasks<br />and find the less common tasks.<br />Image Gallery<br />Share your images across your database. The new Image Gallery enables you to reuse shared images in your forms and reports, saving valuable design time.<br />Data Bars<br />Conditional Formatting has a new look. In Access 2010 you can now add data bars with gradient fills to your forms and reports and visually see how one value compares to the others or identify trends. <br />
    25. 25. Access 2010 features 3<br />/ Microsoft Office 2010 Feature Overview<br />public<br />Web Browser Control<br />allows a user to easily create mash-ups based on your data. If you have a form that contains address information, you can add a Web Browser control that displays a Web site showing a map of the address for that record on the form.<br />Calculated Fields<br />Bring more power to your tables by enabling you to create calculations once and<br />use them across your database. You can now create calculated fields in the tables that store the data used in your calculation. <br />Office Themes Support<br />Apply professional designs across your Access database. Now you can take advantage of familiar and great-looking Office themes and apply them to your databases with high fidelity both on the Access client and the Web.<br />
    26. 26. Communicator 2010 features[Communicator 2010 is scheduled for release in the second half of 2010]<br />/ Microsoft Office 2010 Feature Overview<br />public<br />Location Aware<br />A user’s location can be auto detected from the subnet where the user is wired or the nearest wireless access point. User can also set custom locations, which the system will remember. <br />Skill Search<br />Search for skills directly from within Office Communicator.<br />Contextual Calls<br />Add a subject to a call before calling, so the receiver knows what the call will be about.<br />
    27. 27. Communicator 2010 features 2<br />/ Microsoft Office 2010 Feature Overview<br />public<br />Activity Feeds<br />User can update their status as often as they like. Status can be displayed in contact list.<br />Device Selection<br />User can select their audio device of choice directly from the Microsoft Communicator interface. <br />Simultaneous Ring<br />User can choose to forward inbound calls to a specific number (based on the caller’s identification), straight to voice mail, or ring multiple numbers simultaneously. <br />
    28. 28. Communicator 2010 features 3<br />/ Microsoft Office 2010 Feature Overview<br />public<br />Dial Pad and Voicemail tab<br />Option to use a familiar dial pad interface. Users may also dial by name or click to call others from their contact lists. Voicemail messages can be played from this tab as well. Information including caller photo and presence is also displayed.<br />
    29. 29. Project 2010 features<br />/ Microsoft Office 2010 Feature Overview<br />public<br />Timeline View<br />Simply create the ultimate graphical timeline to express your schedule and plan. It’s easier to see and share, drill into details and visually recognize<br />differences with a clear view of tasks, milestones and phases.<br />Excel-like experience<br />Enhanced copy and paste makes it easy to share information with<br />other Office applications while<br />retaining formatting. Add columns dynamically by entering data without having to first select the data type. Simplify data entry with auto-complete.<br />User Controlled Scheduling<br />Gain flexibility with user-controlled scheduling, manually schedule tasks with the information you have right<br />now or choose to automatically<br />schedule tasks with calculated dates and durations.<br />
    30. 30. Project 2010 features 2<br />/ Microsoft Office 2010 Feature Overview<br />public<br />Team Planner<br />Visualize the right mix of resources and assignments with a simple and intuitive resource view. Drag and drop to effectively plan tasks and optimize resources for your team/project. Quickly identify unassigned or<br />unscheduled tasks.<br />Fluent Ribbon Interface<br />Work more efficiently with the simple and intuitive Microsoft® Fluent™ user interface, new graphical menus and a familiar<br />Experience. Task oriented tabs and contextual menu groupings reveal powerful features, making it easier to realize results.<br />Enhanced Collaboration<br />Convert SharePoint Foundation 2010 task lists to realize project schedules.<br />Enhance team collaboration by sharing information more efficiently, simply save, print or publish in one easy-to manage<br />Backstage view.<br />
    31. 31. Visio 2010 features<br />/ Microsoft Office 2010 Feature Overview<br />public<br />Ribbon Support<br />Find everything you need in one place to complete a diagramming task. Every step in creating a diagram is more intuitive, with the logical groupings of features in Ribbon tabs, an enhanced Shapes window for easy access to shapes and stencils.<br />Data-linked charts & diagrams<br />Gain a complete view of information that matters to your business requires both a high-level perspective and detailed data. Visio 2010 helps you see the entire picture by showing meaningful data graphically in a single, up-to-date diagram.<br />Share via web browser<br />Sharing your dynamic, data-linked diagrams online. Connect your diagram to one or more data sources (e.g. Excel), and publish your diagram to SharePoint. Online users can see your real-time information at a high level or delve into the details. <br />
    32. 32. Disclaimer AND THANKS<br />DISCLAIMER:<br />The author went to great lengths to provide you with this information. He, or his company, however can not guarantee this presentation’s accuracy or completeness, and can not be held responsible or accountable for the use of the information provided.<br />Material re-used from Microsoft product guides and other sources remain copyright of these sources.<br />THANKS:<br />The author relied heavily on the excellent material Microsoft provided online and wishes to thank the product teams and the authors of the product guides.<br />public<br />/ Microsoft Office 2010 Feature Overview<br />
    33. 33. Kees de vos / portfolio manager workspace optimization<br /><br />public<br />