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  1. 1. Writing with PowerPoint: A Workshop Brought to You by the Purdue Writing Lab
  2. 2. Why write with PowerPoint? <ul><li>To supplement an oral presentation </li></ul><ul><li>To incorporate visual and audio media into a presentation </li></ul><ul><li>To disseminate information to a larger group </li></ul>
  3. 3. Who uses PowerPoint? <ul><li>Government agencies </li></ul><ul><ul><li>Disseminate information among agencies </li></ul></ul><ul><li>Researchers </li></ul><ul><ul><li>Present research to peers at conferences </li></ul></ul><ul><li>Executives </li></ul><ul><ul><li>Propose projects and plans of action </li></ul></ul><ul><li>Educators </li></ul><ul><ul><li>Teach concepts through print and visual media </li></ul></ul>
  4. 4. Before You Start <ul><li>Audience </li></ul><ul><ul><li>Who is your audience? What is your relationship with them? </li></ul></ul><ul><li>Purpose </li></ul><ul><ul><li>Are you informing? Arguing? </li></ul></ul><ul><li>Occasion </li></ul><ul><ul><li>Is this a professional presentation? Are you at a conference, at a meeting, in a classroom? </li></ul></ul><ul><li>Ethos </li></ul><ul><ul><li>How do you want the audience to perceive you? Are you representing a business or organization? </li></ul></ul>
  5. 5. Your Canvas View Options Text & Content Options Design Options Save & Print Options
  6. 6. View Options <ul><li>Normal View </li></ul><ul><ul><li>Add and develop text and content </li></ul></ul><ul><ul><li>Manipulate individual slides </li></ul></ul><ul><li>Slide Sorter View </li></ul><ul><ul><li>View and change organization </li></ul></ul><ul><ul><li>Move and hide slides </li></ul></ul><ul><li>Slide Show View </li></ul><ul><ul><li>View overall development </li></ul></ul><ul><ul><li>Give completed presentation </li></ul></ul>
  7. 7. A Closer Look at Normal View <ul><li>Create new slides </li></ul><ul><li>Add and edit text and content </li></ul><ul><li>Compose facilitator notes </li></ul>
  8. 8. Design Options Design Options
  9. 9. Design Options <ul><li>Custom Design </li></ul><ul><ul><li>User-designed combination of background and fonts </li></ul></ul><ul><ul><li>Very effective when done well </li></ul></ul><ul><li>Design Templates </li></ul><ul><ul><li>Pre-set combinations of background and fonts </li></ul></ul><ul><ul><li>Quick and easy </li></ul></ul>
  10. 10. Custom Design Considerations <ul><li>Simplicity </li></ul><ul><ul><li>Moderate color palette </li></ul></ul><ul><ul><li>Clear, unadorned fonts </li></ul></ul><ul><li>Consistency </li></ul><ul><ul><li>Color and background graphics </li></ul></ul><ul><ul><li>Font style and sizes </li></ul></ul>
  11. 11. Choosing a Design Template <ul><li>Avoid templates with themes that don’t fit your information </li></ul><ul><li>If your content includes images, avoid templates with large background graphics </li></ul><ul><li>Streamlined templates with minimal background graphics present a professional image </li></ul>
  12. 12. Text & Content Options Text & Content Options
  13. 13. Text & Content <ul><li>Text </li></ul><ul><ul><li>Facilitates presentation </li></ul></ul><ul><ul><li>Reinforces key terms and concepts </li></ul></ul><ul><li>Images </li></ul><ul><ul><li>Complement presentation </li></ul></ul><ul><ul><li>Illustrate or highlight main points </li></ul></ul><ul><li>Tables and Graphs </li></ul><ul><ul><li>Support presentation </li></ul></ul><ul><ul><li>Present information in a visually appealing way </li></ul></ul>
  14. 14. Text Considerations <ul><li>Keep text to a minimum </li></ul><ul><li>Use “white space” to set off blocks of text </li></ul><ul><li>Make phrase structure consistent within bulleted lists </li></ul>
  15. 15. Content Considerations <ul><li>Keep content to a minimum </li></ul><ul><li>Use white space to set off visual content from text </li></ul><ul><li>Choose appropriate images </li></ul>
  16. 16. Text & Content Layouts <ul><li>Text only </li></ul><ul><ul><li>No images are needed </li></ul></ul><ul><ul><li>Images would be distracting </li></ul></ul><ul><li>Text and content </li></ul><ul><ul><li>Text refers to the content </li></ul></ul><ul><ul><li>Content reinforces point of text </li></ul></ul><ul><li>Content only </li></ul><ul><ul><li>Intriguing images intended for discussion </li></ul></ul><ul><ul><li>Complicated charts that need explanation </li></ul></ul>
  17. 17. <ul><li>Allows presenter to control the appearance of text and content </li></ul><ul><li>Provides transitions between slides </li></ul><ul><li>Draws audience’s attention to the object being animated </li></ul><ul><li>Distracting when used to excess </li></ul>Animation
  18. 18. Save & Print Options Save & Print Options
  19. 19. Save Options <ul><li>Disable Fast Saves </li></ul><ul><ul><li>Keeps file size manageable </li></ul></ul>To get to this dialog box: Tools  Options  Save
  20. 20. Print Options <ul><li>Slides </li></ul><ul><ul><li>Prints each slide on a separate page </li></ul></ul><ul><li>Handouts </li></ul><ul><ul><li>Prints a specified number of slides on each page </li></ul></ul><ul><li>Notes Pages </li></ul><ul><ul><li>Prints facilitator notes along with slides </li></ul></ul><ul><li>Outline View </li></ul><ul><ul><li>Prints the text of each slide </li></ul></ul>
  21. 21. Reminders <ul><li>Consider your context </li></ul><ul><ul><li>Audience </li></ul></ul><ul><ul><li>Purpose </li></ul></ul><ul><ul><li>Occasion </li></ul></ul><ul><ul><li>Ethos </li></ul></ul><ul><li>Communicate Effectively </li></ul><ul><ul><li>Simple designs </li></ul></ul><ul><ul><li>Concise text </li></ul></ul><ul><ul><li>Relevant content </li></ul></ul>
  22. 22. For More Information <ul><li>Come by the Writing Lab (HEAV 226) to talk to a consultant about writing with PowerPoint </li></ul><ul><li>Visit the DLC in the basement of HICKS for answers to technical questions </li></ul><ul><li>Go to the OWL for more information on writing concerns: </li></ul>