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Ways to
Count
in Excel
7
Function Tips and Tricks
1
Problem #
How many
cells
contain
numbers?
1
Function #
 Only counts numbers
 Text and blank cells
are ignored
 NOTE: Dates are
numbers, so they
would be counted ...
2
Problem #
How many
cells contain
any type of
data?
2
Function #
 Counts numbers, text,
TRUE/FALSE
 Blank cells are ignored
 NOTE: Cells that look blank
might be counted, ...
3
Problem #
How many
cells are
empty?
3
Function #
 Counts cells that are
empty
 Cells with data are
ignored
 NOTE: Cells that look blank
might not be counte...
4
Problem #
How many
orders for
“Pen”?
4
Function #
 Counts cells that
contain exact data
 NOTE: Criteria can be typed
in the formula, or use
reference to anot...
5
Problem #
How many
item names
contain
“Pen”?
5
Function #
 Wildcard “*” used
with criteria
 “*” represents any
characters
 NOTE: Criteria can be
typed in the formul...
6
Problem #
How many
Pen orders for
10 or more?
6
Function #
 Count based on
multiple criteria
 NOTE: Criteria can be
typed in the formula, or
use reference to
another ...
7
Problem #
How many
numbers in
filtered list?
7
Function #
 SUBTOTAL(102,
Only counts
numbers in
visible rows
 NOTE: Option 2 ignores
rows hidden by filter;
Option 10...
 Count Functions
(get the sample file for this slide show)
 Sum Functions
 VLOOKUP Function
 INDEX / MATCH Functions
...
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30excelfunctionsin30days01.html
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7 Ways to Count in Excel

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Use Excel's functions to count numbers, data, blank cells or other items.
Count only the items that match one or more criteria.
Count only the items that are visible in a filtered list, or if rows have been manually hidden

Published in: Data & Analytics, Software
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7 Ways to Count in Excel

  1. 1. Ways to Count in Excel 7 Function Tips and Tricks
  2. 2. 1 Problem # How many cells contain numbers?
  3. 3. 1 Function #  Only counts numbers  Text and blank cells are ignored  NOTE: Dates are numbers, so they would be counted too
  4. 4. 2 Problem # How many cells contain any type of data?
  5. 5. 2 Function #  Counts numbers, text, TRUE/FALSE  Blank cells are ignored  NOTE: Cells that look blank might be counted, if they contain an empty string – ""
  6. 6. 3 Problem # How many cells are empty?
  7. 7. 3 Function #  Counts cells that are empty  Cells with data are ignored  NOTE: Cells that look blank might not be counted, if they contain an empty string – ""
  8. 8. 4 Problem # How many orders for “Pen”?
  9. 9. 4 Function #  Counts cells that contain exact data  NOTE: Criteria can be typed in the formula, or use reference to another cell
  10. 10. 5 Problem # How many item names contain “Pen”?
  11. 11. 5 Function #  Wildcard “*” used with criteria  “*” represents any characters  NOTE: Criteria can be typed in the formula, or use reference to another cell
  12. 12. 6 Problem # How many Pen orders for 10 or more?
  13. 13. 6 Function #  Count based on multiple criteria  NOTE: Criteria can be typed in the formula, or use reference to another cell
  14. 14. 7 Problem # How many numbers in filtered list?
  15. 15. 7 Function #  SUBTOTAL(102, Only counts numbers in visible rows  NOTE: Option 2 ignores rows hidden by filter; Option 102 also ignores manually hidden rows
  16. 16.  Count Functions (get the sample file for this slide show)  Sum Functions  VLOOKUP Function  INDEX / MATCH Functions  INDIRECT Function
  17. 17. http://www.contextures.com/ 30excelfunctionsin30days01.html Visit Contextures.com

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