Oracle® Assets
User Guide
Release 12
Part No. B31177-02
October 2007
Oracle Assets User Guide, Release 12
Part No. B31177-02
Copyright © 1988, 2007, Oracle. All rights reserved.
Primary Autho...
    iii
 
Contents
Send Us Your Comments
Preface
1 Overview of Oracle Assets
Graphical User Interface........................
iv
Create Mass Additions from Capital Assets in Oracle Projects..........................................2-40
Auto Prepare...
    v
Asset Management in a Highly Inflationary Economy (Revaluation)...................................3-31
Control Your ...
vi
Depreciation Calculation for Table and Calculated Methods............................................... 5-29
Depreciat...
    vii
Cost Adjustments to Assets Depreciating Under a Units of Production Method.............. 6-18
Cost Adjustments to ...
viii
8 Capital Budgeting
Capital Budgeting ..................................................................................
    ix
Entering Calendar Information for a Book.........................................................................9-...
x
Overview of Asset Insurance................................................................................................
    xi
Diminishing Value Report .............................................................................................
xii
Reserve Detail and Summary Reports ............................................................................ 10-49
...
    xiii
Mass Additions Reports..............................................................................................
xiv
Group Asset..............................................................................................................
    xv
Energy Assets Overview................................................................................................
xvi
E Oracle Assets Report Extracts
Oracle Assets Tax Accounting Card Extract................................................
    xvii
J Oracle Assets CIP Capitalization and Reversal API
Introduction....................................................
xviii
Q Oracle Assets Retirement Details API
Introduction....................................................................
    xix
V Oracle Assets Transfers API
Introduction...........................................................................
    xxi
 
Send Us Your Comments
Oracle Assets User Guide, Release 12
Part No. B31177-02
Oracle welcomes customers' comment...
    xxiii
 
Preface
Intended Audience
Welcome to Release 12 of the Oracle Assets User Guide.
This guide assumes you have a...
xxiv
at http://www.oracle.com/accessibility/ .
Accessibility of Code Examples in Documentation
Screen readers may not alwa...
    xxv
U  Oracle Assets Tax Reserve Adjustment API
V  Oracle Assets Transfers API
W  Oracle Assets Unit Adjustments API
X...
xxvi
of your particular installation, you may also need additional manuals or guides.
Oracle Application Framework Persona...
    xxvii
Oracle Applications Patching Procedures:
This guide describes how to patch the Oracle Applications file system a...
xxviii
user profiles, as well as running and reviewing concurrent requests.
Oracle Financials and Oracle Procurement Funct...
    xxix
to learn how to create and maintain ledgers, ledger currencies, budgets, and journal
entries. This guide also inc...
xxx
Oracle Receivables Reference Guide:
This guide provides you with detailed information about all public application
pro...
    xxxi
This guide provides you with information on how to use Oracle Project Resource
Management. It includes informatio...
xxxii
for the precise revisions of interfaces in your environment.
Do Not Use Database Tools to Modify Oracle Applications...
Overview of Oracle Assets    1-1
1
Overview of Oracle Assets
This chapter covers the following topics:
• Graphical User In...
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  1. 1. Oracle® Assets User Guide Release 12 Part No. B31177-02 October 2007
  2. 2. Oracle Assets User Guide, Release 12 Part No. B31177-02 Copyright © 1988, 2007, Oracle. All rights reserved. Primary Author:     Gail D'Aloisio, John Hays Contributing Author:     Elaine Chen, Gary Chen, Winifer Cheng, Gladys Leung, Julianna Litwin, Steve Paradisis, Brad Ridgway, Usha Thothathri, Somasundar Viswapathy, Eileen Wexler, Shivranjini Krishnamurthy. The Programs (which include both the software and documentation) contain proprietary information; they are provided under a license agreement containing restrictions on use and disclosure and are also protected by copyright, patent, and other intellectual and industrial property laws. Reverse engineering, disassembly, or decompilation of the Programs, except to the extent required to obtain interoperability with other independently created software or as specified by law, is prohibited. The information contained in this document is subject to change without notice. If you find any problems in the documentation, please report them to us in writing. This document is not warranted to be error-free. Except as may be expressly permitted in your license agreement for these Programs, no part of these Programs may be reproduced or transmitted in any form or by any means, electronic or mechanical, for any purpose. If the Programs are delivered to the United States Government or anyone licensing or using the Programs on behalf of the United States Government, the following notice is applicable: U.S. GOVERNMENT RIGHTS Programs, software, databases, and related documentation and technical data delivered to U.S. Government customers are "commercial computer software" or "commercial technical data" pursuant to the applicable Federal Acquisition Regulation and agency-specific supplemental regulations. As such, use, duplication, disclosure, modification, and adaptation of the Programs, including documentation and technical data, shall be subject to the licensing restrictions set forth in the applicable Oracle license agreement, and, to the extent applicable, the additional rights set forth in FAR 52.227-19, Commercial Computer Software--Restricted Rights (June 1987). Oracle Corporation, 500 Oracle Parkway, Redwood City, CA 94065. The Programs are not intended for use in any nuclear, aviation, mass transit, medical, or other inherently dangerous applications. It shall be the licensee's responsibility to take all appropriate fail-safe, backup, redundancy and other measures to ensure the safe use of such applications if the Programs are used for such purposes, and we disclaim liability for any damages caused by such use of the Programs. The Programs may provide links to Web sites and access to content, products, and services from third parties. Oracle is not responsible for the availability of, or any content provided on, third-party Web sites. You bear all risks associated with the use of such content. If you choose to purchase any products or services from a third party, the relationship is directly between you and the third party. Oracle is not responsible for: (a) the quality of third-party products or services; or (b) fulfilling any of the terms of the agreement with the third party, including delivery of products or services and warranty obligations related to purchased products or services. Oracle is not responsible for any loss or damage of any sort that you may incur from dealing with any third party. Oracle is a registered trademark of Oracle Corporation and/or its affiliates. Other names may be trademarks of their respective owners.
  3. 3.     iii   Contents Send Us Your Comments Preface 1 Overview of Oracle Assets Graphical User Interface........................................................................................................... 1-1 Oracle Assets Workbenches................................................................................................. 1-1 2 Asset Setup Asset Setup Information........................................................................................................... 2-1 Asset Descriptive Details..................................................................................................... 2-2 Depreciation Rules (Books).................................................................................................. 2-5 Assignments...................................................................................................................... 2-11 Source Lines....................................................................................................................... 2-13 Construction-in-Process (CIP) Assets................................................................................ 2-14 Asset Setup Processes (Additions)..........................................................................................2-16 Adding an Asset Accepting Defaults (QuickAdditions)........................................................2-18 Adding an Asset Specifying Details (Detail Additions)........................................................ 2-20 Entering Financial Information (Detail Additions Continued).......................................... 2-22 Assigning an Asset (Detail Additions Continued).............................................................2-26 Correcting Current Period Addition Errors............................................................................ 2-27 Overview of the Mass Additions Process............................................................................... 2-28 Review Mass Additions..................................................................................................... 2-30 Post Mass Additions to Oracle Assets................................................................................2-34 Clean Up Mass Additions.................................................................................................. 2-35 Create Mass Additions from Invoice Distributions in Payables.........................................2-35
  4. 4. iv Create Mass Additions from Capital Assets in Oracle Projects..........................................2-40 Auto Prepare Mass Additions Lines....................................................................................... 2-42 Adding an Asset Automatically from an External Source (Mass Additions)........................ 2-44 Reviewing Mass Addition Lines........................................................................................ 2-44 Posting Mass Addition Lines to Oracle Assets...................................................................2-52 Deleting Mass Additions from Oracle Assets.................................................................... 2-53 About the Mass Additions Interface.......................................................................................2-55 Planning Your Import........................................................................................................ 2-56 Defining Oracle Assets for Mass Additions....................................................................... 2-58 Loading Your Asset Data................................................................................................... 2-62 FA_MASS_ADDITIONS Interface Table............................................................................2-64 Importing Your Asset Information.................................................................................... 2-86 Finishing Your Import....................................................................................................... 2-91 Creating Asset Additions Using Web ADI.............................................................................2-92 Future Transactions................................................................................................................. 2-93 Adding a Future Transaction Manually.............................................................................2-94 Invoice Additions...............................................................................................................2-95 Merge Mass Additions....................................................................................................... 2-95 Split Mass Additions..........................................................................................................2-96 Performing Adjustments with Future Effective Dates....................................................... 2-96 Capitalize CIP Assets in Advance...................................................................................... 2-97 View Pending Transactions............................................................................................... 2-98 Adding Assets in Short Tax Years...........................................................................................2-99 Adding a Single Asset in a Short Tax Year.........................................................................2-99 Adding Multiple Assets in a Short Tax Year......................................................................2-99 Uploading Tax Book Depreciation Information...............................................................2-100 How Oracle Assets Calculates Depreciation in a Short Tax Year.....................................2-100 Short Tax Year Example...................................................................................................2-102 3 Asset Maintenance Changing Asset Details............................................................................................................. 3-1 Reclassifying Assets............................................................................................................. 3-1 Adjusting Units for an Asset................................................................................................ 3-7 Adjusting Accounting Information ......................................................................................... 3-7 Changing Financial and Depreciation Information..............................................................3-7 Transferring Assets............................................................................................................ 3-13 Changing Invoice Information for an Asset....................................................................... 3-18 Mass External Transfers of Assets and Source Lines ............................................................ 3-19 Placing Construction-In-Process (CIP) Assets in Service.......................................................3-27 Revaluing Assets..................................................................................................................... 3-28
  5. 5.     v Asset Management in a Highly Inflationary Economy (Revaluation)...................................3-31 Control Your Revaluation.................................................................................................. 3-33 Physical Inventory................................................................................................................... 3-36 About Physical Inventory ................................................................................................. 3-36 Setting Up Oracle Assets Data to be Included in Physical Inventory.................................3-38 Loading Physical Inventory Data.......................................................................................3-39 Physical Inventory Comparison Program ......................................................................... 3-47 Viewing Comparison Results.............................................................................................3-49 Reconciliation.....................................................................................................................3-50 Missing Assets................................................................................................................... 3-50 Purging Physical Inventory Data....................................................................................... 3-50 Creating Physical Inventory Using Web ADI.................................................................... 3-51 Scheduling Asset Maintenance...............................................................................................3-51 Schedule Maintenance Events Window Reference............................................................ 3-52 Maintenance Details Window Reference........................................................................... 3-54 Purge Maintenance Schedules Window Reference............................................................ 3-55 4 Asset Retirements About Retirements.................................................................................................................... 4-1 Retiring Assets...........................................................................................................................4-4 Correcting Retirement Errors (Reinstatements)..................................................................... 4-10 Mass External Retirements ..................................................................................................... 4-11 Rules for Mass External Retirements................................................................................. 4-11 Entering Mass External Retirements.................................................................................. 4-12 Mass External Retirements Interface Table........................................................................ 4-12 Calculating Gains and Losses for Retirements.......................................................................4-18 Retirement Requests............................................................................................................... 4-19 Creating Retirement Requests in Oracle Projects - Field Employees................................. 4-19 Processing Retirement Requests - Fixed Asset Accountant................................................4-20 Processing Imported Retirement Requests........................................................................ 4-21 5 Depreciation Running Depreciation............................................................................................................... 5-2 Rolling Back Depreciation........................................................................................................ 5-3 Depreciation Override ..............................................................................................................5-4 About the Depreciation Override Interface............................................................................5-12 Loading Depreciation Override Data..................................................................................... 5-13 Basic Depreciation Calculation............................................................................................... 5-18 Depreciation Calculation................................................................................................... 5-21 Depreciation Calculation for Flat-Rate Methods................................................................... 5-25
  6. 6. vi Depreciation Calculation for Table and Calculated Methods............................................... 5-29 Depreciation Calculation for the Units of Production Method............................................. 5-35 Assets Depreciating Under Units of Production.................................................................... 5-36 Using the Production Interface............................................................................................... 5-39 Assigning Values to Required Columns in the FA_PRODUCTION_INTERFACE Table ........................................................................................................................................... 5-40 Customize the Production Interface SQL*Loader Script....................................................5-40 Uploading Production into Oracle Assets..........................................................................5-42 Entering Production Amounts................................................................................................ 5-42 Projecting Depreciation Expense............................................................................................ 5-43 Forecasting Depreciation ........................................................................................................5-45 Parameters......................................................................................................................... 5-47 Process............................................................................................................................... 5-50 Data Archive and Purge.......................................................................................................... 5-51 Resizing the Archive Tables............................................................................................... 5-52 Archive, Purge, and Restore Process..................................................................................5-53 Archiving and Purging Transaction and Depreciation Data................................................. 5-55 Unplanned Depreciation......................................................................................................... 5-57 Entering Unplanned Depreciation for an Asset ................................................................ 5-64 Bonus Depreciation................................................................................................................. 5-65 Bonus Rule Accounts......................................................................................................... 5-65 Bonus Rule Examples.........................................................................................................5-65 Defaulting Asset Salvage Value as a Percentage of Cost....................................................... 5-73 Depreciating Assets Beyond the Useful Life ......................................................................... 5-76 6 Accounting Oracle Subledger Accounting................................................................................................... 6-1 Create Accounting............................................................................................................... 6-1 Account Analysis Report..................................................................................................... 6-4 Asset Accounting....................................................................................................................... 6-4 Journal Entries..................................................................................................................... 6-4 Reviewing Journal Entries .................................................................................................. 6-6 Journal Entry Examples ...................................................................................................... 6-6 Journal Entries for Depreciation............................................................................................... 6-7 Journal Entries for Additions and Capitalizations...................................................................6-8 Journal Entries for Adjustments............................................................................................. 6-11 Amortized and Expensed Adjustments............................................................................. 6-12 Recoverable Cost Adjustments .............................................................................................. 6-13 Cost Adjustments to Assets Using a Life-Based Depreciation Method..............................6-14 Cost Adjustments to Assets Using a Flat-Rate Depreciation Method................................ 6-15 Cost Adjustments to Assets Using a Diminishing Value Depreciation Method................ 6-16
  7. 7.     vii Cost Adjustments to Assets Depreciating Under a Units of Production Method.............. 6-18 Cost Adjustments to Capitalized and CIP Source Lines.................................................... 6-19 Cost Adjustment by Adding a Mass Addition to an Existing Asset.................................. 6-22 Amortized Adjustments Using a Retroactive Start Date....................................................6-23 Depreciation Method Adjustments........................................................................................ 6-24 Life Adjustments..................................................................................................................... 6-24 Rate Adjustments.................................................................................................................... 6-25 Rate Adjustments - Flat-Rate Depreciation Method...........................................................6-25 Rate Adjustments - Diminishing Value Depreciation Method...........................................6-26 Capacity Adjustments............................................................................................................. 6-27 Journal Entries for Transfers and Reclassifications............................................................... 6-28 Journal Entries for Retirements and Reinstatements............................................................. 6-35 Journal Entries for Revaluations............................................................................................. 6-42 Journal Entries for Tax Accumulated Depreciation Adjustments......................................... 6-55 7 Tax Accounting Tax Book Maintenance.............................................................................................................. 7-1 How Initial Mass Copy Works.............................................................................................7-2 Initial Mass Copy Example.................................................................................................. 7-4 How Periodic Mass Copy Works......................................................................................... 7-6 Periodic Mass Copy Example............................................................................................ 7-13 Tax Book Upload Interface......................................................................................................7-15 Populating the FA_TAX_INTERFACE Table.....................................................................7-15 Upload Tax Book Interface.................................................................................................7-20 Tax Book Upload Example.................................................................................................7-20 Updating a Tax Book with Assets and Transactions.............................................................. 7-21 Deferred Income Tax Liability................................................................................................ 7-23 Determining Deferred Income Tax Liability..........................................................................7-26 Tax Credits............................................................................................................................... 7-27 Assigning Tax Credits............................................................................................................. 7-28 Adjusted Current Earnings..................................................................................................... 7-29 Updating an ACE Book with Accumulated Depreciation......................................................7-32 About the ACE Interface......................................................................................................... 7-35 ACE Conversion Table ......................................................................................................7-35 Automatically Populate the ACE Conversion Table.......................................................... 7-37 Manually Load the ACE Conversion Table....................................................................... 7-40 Handle Tax Audits.................................................................................................................. 7-41 Determine Adjusted Accumulated Depreciation .............................................................. 7-44 Mass Depreciation Adjustment Examples......................................................................... 7-46 Adjusting Tax Book Accumulated Depreciation....................................................................7-57
  8. 8. viii 8 Capital Budgeting Capital Budgeting .....................................................................................................................8-1 Budgeting for Asset Acquisition...............................................................................................8-3 Budget Open Interface.............................................................................................................. 8-5 Upload Budget Process........................................................................................................ 8-7 Budget Interface Table ........................................................................................................ 8-7 Customize the SQL*Loader Script .......................................................................................8-8 9 System Setup Overview of Setting Up.............................................................................................................9-2 Related Product Setup Steps................................................................................................ 9-2 Setup Flowchart................................................................................................................... 9-5 Setup Checklist ................................................................................................................... 9-6 Setup Steps .......................................................................................................................... 9-9 Oracle Assets With Multiple Ledgers..................................................................................... 9-22 Defining the Asset Category Descriptive Flexfield................................................................9-24 Using the Account Generator in Oracle Assets...................................................................... 9-24 Decide How to Use the Account Generator....................................................................... 9-26 The Default Account Generator Processes for Oracle Assets............................................. 9-27 Exceptions.......................................................................................................................... 9-32 Customizing the Account Generator for Oracle Assets..................................................... 9-33 Asset Key Flexfield..................................................................................................................9-36 Category Flexfield................................................................................................................... 9-39 Location Flexfield.................................................................................................................... 9-44 Specifying System Controls.................................................................................................... 9-48 Defining Locations.................................................................................................................. 9-49 Defining Asset Keys................................................................................................................9-50 Entering QuickCodes.............................................................................................................. 9-50 Creating Fiscal Years............................................................................................................... 9-53 Specifying Dates for Calendar Periods...................................................................................9-53 Setting Up Security by Book................................................................................................... 9-56 Asset Organization Overview............................................................................................9-56 Organization Hierarchies in Oracle Assets........................................................................ 9-58 Security Profiles................................................................................................................. 9-58 Security List Maintenance Process..................................................................................... 9-59 Defining Responsibilities................................................................................................... 9-59 Assigning Responsibilities to Users................................................................................... 9-59 Setting Up FA: Security Profile.......................................................................................... 9-59 Defining Depreciation Books................................................................................................. 9-60
  9. 9.     ix Entering Calendar Information for a Book.........................................................................9-61 Entering Accounting Rules for a Book............................................................................... 9-62 Entering Natural Accounts for a Book............................................................................... 9-63 Entering Tax Rules for a Book............................................................................................9-64 Defining Additional Depreciation Methods ......................................................................... 9-65 Defining Formula-Based Depreciation Methods................................................................... 9-68 Defining Bonus Depreciation Rules....................................................................................... 9-72 Depreciation Methods for the Job Creation and Worker Assistance Act of 2002..................9-73 Table-Based Depreciation Methods for the Job Creation and Worker Assistance Act of 2002 ........................................................................................................................................... 9-73 Changing the Depreciation Method...................................................................................9-76 Adjusting Accumulated Depreciation for the Prior Fiscal Year......................................... 9-76 Depreciation Methods for the American Jobs Creation Act of 2004...................................... 9-76 Table-Based Depreciation Methods for the American Jobs Creation Act of 2004.............. 9-77 Changing the Depreciation Method...................................................................................9-80 Defining Depreciable Basis Rules.......................................................................................... 9-81 Polish Tax Depreciation........................................................................................................ 9-102 Polish Tax Depreciable Basis Rules......................................................................................9-104 Polish 30% with a Switch to Declining Classic and Flat Rate...........................................9-104 Polish 30% with a Switch to Flat Rate.............................................................................. 9-106 Polish Declining Modified with a Switch to Declining Classic and Flat Rate.................. 9-108 Polish Declining Modified with a Switch to Flat Rate......................................................9-110 Polish Standard Declining with a Switch to Flat Rate...................................................... 9-111 Adjusting Polish Tax Depreciation Transactions.................................................................9-113 Negative Cost Adjustments............................................................................................. 9-113 Positive Cost Adjustments............................................................................................... 9-123 Partial Retirements................................................................................................................ 9-129 Setting Up Depreciation Ceilings......................................................................................... 9-134 Defining Investment Tax Credit Rates................................................................................. 9-135 Specifying Dates for Prorate Conventions........................................................................... 9-137 About Prorate and Retirement Conventions....................................................................9-138 Prorate Convention Setup Examples............................................................................... 9-139 Defining Price Indexes.......................................................................................................... 9-143 Setting Up Asset Categories.................................................................................................. 9-144 Entering General Ledger Accounts for the Category....................................................... 9-146 Entering Default Depreciation Rules for a Category .......................................................9-148 Defining Distribution Sets................................................................................................... 9-151 Lease Analysis....................................................................................................................... 9-152 Entering Leases ..................................................................................................................... 9-159 Exporting Lease Payments to Oracle Payables .................................................................... 9-163 Defining Asset Warranties ................................................................................................... 9-165
  10. 10. x Overview of Asset Insurance................................................................................................ 9-166 Entering Asset Insurance Information............................................................................. 9-167 Fixed Asset Insurance Window Reference.......................................................................9-168 Fixed Asset Insurance Policy Lines Window Reference...................................................9-171 Fixed Asset Insurance Policy Maintenance Window Reference.......................................9-172 Calculating Asset Insurance.............................................................................................9-172 Reviewing Asset Insurance Information.......................................................................... 9-173 10 Standard Reports and Listings Running Standard Reports and Listings................................................................................ 10-2 Variable Format Reports......................................................................................................... 10-3 Comparing Variable Format and Fixed Format Reports....................................................10-5 Financial Reports Using XML Publisher................................................................................ 10-7 Using Reports to Reconcile to the General Ledger.................................................................10-9 Reconciling Journal Entries to General Ledger Accounts.................................................. 10-9 Reconciling Asset Cost Accounts....................................................................................... 10-9 Reconciling CIP Cost Accounts........................................................................................10-11 Reconciling Reserve Accounts ........................................................................................ 10-13 Reconciling Depreciation Expense Accounts .................................................................. 10-15 Tracking and Reconciling Mass Additions ..................................................................... 10-16 Common Report Parameters................................................................................................. 10-19 Common Report Headings ................................................................................................... 10-20 Budget Reports...................................................................................................................... 10-22 Budget Report ................................................................................................................. 10-22 Budget-To-Actual Report ................................................................................................ 10-22 Capital Spending Report ................................................................................................. 10-23 CIP Reports............................................................................................................................ 10-24 Capitalizations Report..................................................................................................... 10-24 CIP Assets Report ........................................................................................................... 10-25 CIP Capitalization Report ............................................................................................... 10-25 Asset Listings.........................................................................................................................10-26 Fixed Assets Book Report ............................................................................................... 10-26 Asset Description Listing ................................................................................................ 10-27 Asset Inventory Report ................................................................................................... 10-27 Asset Listing by Period ................................................................................................... 10-27 Asset Register Report ...................................................................................................... 10-28 Asset Tag Listing .............................................................................................................10-29 Assets by Category Report .............................................................................................. 10-29 Assets Not Assigned To Any Books Listing and Assets Not Assigned To Any Cost Centers Listing ............................................................................................................................. 10-30
  11. 11.     xi Diminishing Value Report .............................................................................................. 10-30 Expensed Property Report .............................................................................................. 10-31 Fully Reserved Assets Report ......................................................................................... 10-31 Leased Assets Report ...................................................................................................... 10-31 Non-Depreciating Property Report .................................................................................10-32 Parent Asset Report ........................................................................................................ 10-32 Physical Inventory Comparison Report........................................................................... 10-32 Physical Inventory Missing Assets Report.......................................................................10-33 Maintenance Reports.............................................................................................................10-33 Asset Maintenance Report .............................................................................................. 10-34 Asset Maintenance Report (Variable Format).................................................................. 10-34 Setup Data Listings............................................................................................................... 10-34 Asset Category Listing .................................................................................................... 10-34 Bonus Depreciation Rule Listing .....................................................................................10-35 Calendar Listing ..............................................................................................................10-35 Ceiling Listing ................................................................................................................. 10-35 Database Index Listing ....................................................................................................10-36 Depreciation Rate Listing ................................................................................................10-36 Insurance Data Report .................................................................................................... 10-37 Insurance Value Detail Report ........................................................................................ 10-37 ITC Rates Listing ............................................................................................................. 10-38 Price Index Listing .......................................................................................................... 10-38 Prorate Convention Listing ............................................................................................. 10-39 Depreciation Reports.............................................................................................................10-39 Depreciation Projection Report ....................................................................................... 10-40 Hypothetical What-if Report............................................................................................10-40 Hypothetical What-if Report (Variable Format).............................................................. 10-40 Unplanned Depreciation Report...................................................................................... 10-41 What-if Depreciation Report............................................................................................ 10-41 What-if Depreciation Report (Variable Format)...............................................................10-42 Accounting Reports............................................................................................................... 10-42 Account Reconciliation Reserve Ledger Report .............................................................. 10-43 Accumulated Depreciation Balance Report..................................................................... 10-44 Asset Cost Balance Report............................................................................................... 10-44 CIP Cost Balance Report.................................................................................................. 10-44 Cost and CIP Detail and Summary Reports .................................................................... 10-44 Cost Clearing Reconciliation Report ............................................................................... 10-46 Cost Clearing Reconciliation Report (Variable Format) .................................................. 10-47 Group Asset Report (Variable Format)............................................................................ 10-47 Journal Entry Reserve Ledger Report ............................................................................. 10-48 Production History Report ..............................................................................................10-49
  12. 12. xii Reserve Detail and Summary Reports ............................................................................ 10-49 Reserve Ledger Report.....................................................................................................10-51 Revaluation Reserve Balance Report................................................................................10-51 Revaluation Reserve Detail and Summary Reports......................................................... 10-51 Responsibility Reports.......................................................................................................... 10-52 Responsibility Reserve Ledger Report ............................................................................ 10-52 Tax Reports............................................................................................................................ 10-53 Assets Update Report...................................................................................................... 10-53 ACE Depreciation Comparison Report............................................................................10-53 ACE Non-Depreciating Assets Exception Report............................................................ 10-54 ACE Unrecognized Depreciation Method Code Exception Report..................................10-54 Form and Adjusted Form 4562 -Depreciation and Amortization Report ........................10-54 Form and Adjusted Form 4626 - AMT Detail and Summary Reports .............................10-55 Form 4684 - Casualties and Thefts Report .......................................................................10-56 Form 4797 Reports .......................................................................................................... 10-57 Investment Tax Credit Report ......................................................................................... 10-58 Mass Depreciation Adjustment Preview and Review Reports ........................................10-59 Property Tax Report ........................................................................................................10-59 Property Tax Report (Variable Format)........................................................................... 10-60 Recoverable Cost Report ................................................................................................. 10-60 Reserve Adjustments Report ...........................................................................................10-61 Retired Assets Without Property Classes Report and Retired Assets Without Retirement Types Report ................................................................................................................... 10-61 Revalued Asset Retirements Report ................................................................................10-61 Tax Additions Report ......................................................................................................10-63 Tax Preference Report ..................................................................................................... 10-63 Tax Reserve Ledger Report ............................................................................................. 10-63 Tax Retirements Report ...................................................................................................10-64 Japanese Depreciable Assets Tax Reports ....................................................................... 10-64 Transaction History Report .................................................................................................. 10-65 Transaction Types............................................................................................................ 10-65 Additions Reports................................................................................................................. 10-69 Additions by Date Placed in Service Report.................................................................... 10-69 Additions by Period Report............................................................................................. 10-70 Additions by Responsibility Report.................................................................................10-70 Additions by Source Report ............................................................................................ 10-70 Annual Additions Report ................................................................................................10-71 Asset Additions by Cost Center Report .......................................................................... 10-71 Asset Additions Report ................................................................................................... 10-72 Asset Additions Responsibility Report ........................................................................... 10-72 Conversion Assets Report ............................................................................................... 10-73
  13. 13.     xiii Mass Additions Reports........................................................................................................ 10-73 Delete Mass Additions Preview Report .......................................................................... 10-74 Mass Additions Delete Report ........................................................................................ 10-74 Mass Additions Create Report ........................................................................................ 10-75 Mass Additions Invoice Merge and Split Reports............................................................10-76 Mass Additions Posting Report ...................................................................................... 10-76 Mass Additions Purge Report ......................................................................................... 10-77 Mass Additions Report.................................................................................................... 10-77 Mass Additions Status Report .........................................................................................10-77 Unposted Mass Additions Report ...................................................................................10-78 Adjustments Reports............................................................................................................. 10-78 Cost Adjustments by Source Report ............................................................................... 10-79 Cost Adjustments Report ................................................................................................ 10-79 Cost Adjustments Report (Variable Format)....................................................................10-80 Financial Adjustments Report .........................................................................................10-80 Parent Asset Transactions Report ................................................................................... 10-81 Transfers Reports.................................................................................................................. 10-81 Asset Transfers Report .................................................................................................... 10-81 Asset Transfer Reconciliation Report .............................................................................. 10-82 Asset Disposals Responsibility Report ............................................................................10-82 Transfers Report.............................................................................................................. 10-83 Reclassification Reports........................................................................................................ 10-83 Asset Reclassification Report .......................................................................................... 10-84 Asset Reclassification Reconciliation Report ...................................................................10-84 Reclassifications Report................................................................................................... 10-85 Retirements Reports.............................................................................................................. 10-85 Asset Retirements by Cost Center Report ....................................................................... 10-85 Asset Retirements Report ................................................................................................10-86 Reinstated Assets Report ................................................................................................ 10-86 Retirements Report.......................................................................................................... 10-87 Mass Transaction Reports..................................................................................................... 10-87 Mass Change Preview and Review Reports ....................................................................10-87 Mass Change Preview and Review Reports (Variable Format) .......................................10-88 Mass Transfers Preview Report ...................................................................................... 10-88 Mass Retirements Report ................................................................................................ 10-88 Mass Revaluation Preview and Review Reports..............................................................10-89 Mass Reclassification Preview and Review Reports ....................................................... 10-90 11 Group Depreciation Group Depreciation.................................................................................................................11-1
  14. 14. xiv Group Asset....................................................................................................................... 11-2 Create Group and Member Assets.......................................................................................... 11-3 Set Up Group Assets in Book Controls.............................................................................. 11-3 Create Group Assets Using Detail Additions.................................................................... 11-4 Create Group Assets Using QuickAdditions................................................................... 11-11 Find a Group Asset in the Asset Workbench................................................................... 11-12 Group and Member Asset Rules...................................................................................... 11-13 Disabling Group Assets................................................................................................... 11-14 Assigning Member Assets to a Group Asset........................................................................ 11-15 Transactions: Adding Member Asset Cost........................................................................... 11-17 Current Period Member Asset Addition..........................................................................11-17 Prior Period Member Asset Addition.............................................................................. 11-19 CIP Member Asset........................................................................................................... 11-24 CIP Member Asset Depreciation......................................................................................11-26 Transactions: Member Asset Cost Adjustment.................................................................... 11-28 Current Period Member Asset Cost Adjustment............................................................. 11-29 Prior Period Member Asset Cost Adjustment..................................................................11-33 Prior Period Member Asset Cost Adjustment - Flat Rate Method................................... 11-33 Transactions: Group Adjustment .........................................................................................11-35 Adjustment for Changing Group Asset Depreciation Rules............................................ 11-35 Change Group Asset Depreciation Method .................................................................... 11-35 Life Changed with Straight Line Method........................................................................ 11-37 Method Changed From Flat Rate to Straight Line........................................................... 11-39 Changing Group Asset Salvage Value ............................................................................ 11-41 Group Assets Adjustment................................................................................................11-44 Super Groups................................................................................................................... 11-45 Set Up Super Groups....................................................................................................... 11-46 Transactions: Group Reclassification................................................................................... 11-47 Transfer Types - Calculate and Enter .............................................................................. 11-47 Transfer Type - Enter....................................................................................................... 11-63 Transactions: Retirements..................................................................................................... 11-70 Do Not Recognize Gain and Loss.................................................................................... 11-71 Recognize Gain and Loss Immediately When Retired..................................................... 11-80 Terminal Gain and Loss: Retiring the Last Asset in Group Asset.................................... 11-86 Member Asset Tracking........................................................................................................ 11-94 Tracking Depreciation of Member Assets........................................................................ 11-95 Group Depreciation Enabled Reports............................................................................ 11-101 Group Depreciation Restrictions....................................................................................11-102 Mass Property...................................................................................................................... 11-104 Creating Mass Property Assets...................................................................................... 11-104 Energy Assets.......................................................................................................................11-106
  15. 15.     xv Energy Assets Overview................................................................................................ 11-106 Hierarchy Structure....................................................................................................... 11-107 Auto Create Assets.........................................................................................................11-107 Depreciation...................................................................................................................11-111 Impairment Expenses.................................................................................................... 11-114 Authority For Expenditures Reclass.............................................................................. 11-115 12 Online Inquiries Viewing Assets........................................................................................................................ 12-1 Viewing MRC Details for a Transaction................................................................................ 12-5 Performing a Transaction History Inquiry............................................................................. 12-6 Viewing Accounting Lines......................................................................................................12-7 Viewing Accounting for Non-Upgraded Data...................................................................12-8 Drilling Down to Oracle Assets from Oracle General Ledger.............................................12-10 A Oracle Assets Menu Paths Oracle Assets Navigation Paths................................................................................................ A-1 B Oracle Assets Profile Options and Profile Option Categories Profile Options and Profile Option Categories Overview...................................................... B-1 Profile Option Category and Profile Options Descriptions.................................................... B-3 Account Generation Category............................................................................................. B-3 Archive and Purge Category............................................................................................... B-5 Concurrent Processing Category......................................................................................... B-6 Debug Category...................................................................................................................B-7 Depreciation Category.........................................................................................................B-8 Desktop Integration Category............................................................................................. B-9 Payables Integration Category...........................................................................................B-10 Performance Category....................................................................................................... B-11 Security Category.............................................................................................................. B-12 Setup Category.................................................................................................................. B-12 C Oracle Assets Function Security Function Security in Oracle Assets.......................................................................................... C-1 D Setting Up Business Events in Oracle Assets Business Event System Seed Data for Oracle Assets...............................................................D-1
  16. 16. xvi E Oracle Assets Report Extracts Oracle Assets Tax Accounting Card Extract............................................................................. E-1 Oracle Assets Reserve Ledger Extract.......................................................................................E-6 Oracle Assets CIP Statistics Extract........................................................................................ E-12 Oracle Assets Retirement Tax Register Extract...................................................................... E-16 Oracle Assets Tofes Yud Alef Extract..................................................................................... E-20 Oracle Assets Depreciation Summary Tax Extract.................................................................E-24 F Oracle Assets Common APIs Introduction...............................................................................................................................F-1 Common Structures...................................................................................................................F-2 G Oracle Assets Additions API Introduction.............................................................................................................................. G-1 Additions API Description.......................................................................................................G-2 Sample Script: Using the Additions API via Invoices...........................................................G-30 Sample Script: Using the Additions API with No Invoices.................................................. G-33 Sample Script: Using the Additions API via Invoices with Alternative Ledger Currency ................................................................................................................................................. G-37 H Oracle Assets Adjustments API Introduction.............................................................................................................................. H-1 Adjustments API Description.................................................................................................. H-3 Adjustment API Usage........................................................................................................... H-30 Cost Adjustments.............................................................................................................. H-32 Calling the Adjustment API without Invoice Information................................................ H-32 Calling the Adjustment API with Invoice Information..................................................... H-33 Calling the Adjustment API for a Group Reclassification................................................. H-34 Sample Script: Using the Adjustment API without Invoice Information.............................H-35 Sample Script: Using the Adjustment API with Invoice Information.................................. H-37 Sample Script: Using the Adjustment API with Invoice Information with Alternative Ledger Currency.................................................................................................................................. H-41 I Oracle Assets Asset Description API Introduction................................................................................................................................ I-1 Asset Description API Definition.............................................................................................. I-1 Sample Script: Using the Asset Description API...................................................................... I-7
  17. 17.     xvii J Oracle Assets CIP Capitalization and Reversal API Introduction............................................................................................................................... J-1 CIP Capitalization API Description..........................................................................................J-2 CIP Reversal API Description................................................................................................... J-4 Standard Types Used For Capitalizations and Reversals.........................................................J-5 Sample Script: Using the CIP Capitalization API.................................................................. J-19 Sample Script: Using the CIP Reversal API............................................................................J-21 K Oracle Assets Common Invoice Transfer API Introduction............................................................................