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5 Tips to Reduce Stress in
Your Remote Business
Hosted by Jared Brown and Dave Nevogt
What You can Expect
● Contractors work efficiently and faster
● You get more time to work on your business from a high lev...
Co-Founders of Hubstaff
● We work remote
● We’re not any different
than you
● Dave Nevogt
○ Marketing / Ops
● Jared Brown
...
Our Awesome Team
● Team of 16 - This is our most important asset
● All part time
● Development
○ CTO - Jared (Indianapolis...
Step 1 - Task Setup and
Priority
● 500 ft. view of what needs to be done in your
company
● Prioritize the tasks
● Detailed...
Step 2 - Management of Tasks
● Time spent daily - 5 mins
● Manage the project first, not the person
● Assign each person o...
Step 3 - Management of People
● Time spent daily - 10 mins
● Tasks don’t move unless people move
● Look at the weekly repo...
Screenshot example
● How screenshots can help you when working with
a designer
● Developer checking Stackoverflow
Step 4 - Follow Up &
Communication
● Time spent daily - 15 mins
● Ask your people to update their tasks daily
○ You should...
Step 5 - Data Driven
Adjustments and Intelligence
● Time spent daily - 15 mins
● Move back to the high level view
● Detail...
Questions
Jared Brown
CTO - Hubstaff
jared@hubstaff.com
Dave Nevogt
CMO - Hubstaff
dave@hubstaff.com
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5 tips to reduce stress in your remote business

How to Manage a remote team in 5 easy steps. Reduce the stress in your remote team and get more done!

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5 tips to reduce stress in your remote business

  1. 1. 5 Tips to Reduce Stress in Your Remote Business Hosted by Jared Brown and Dave Nevogt
  2. 2. What You can Expect ● Contractors work efficiently and faster ● You get more time to work on your business from a high level ● Email clutter goes away ● Less wasted time on waiting for responses and communication ● Reduce your daily management time to less than 30 minutes ● Business operates more profitable (we’ll show you 3-4 examples where you can save money with our 5 step system)
  3. 3. Co-Founders of Hubstaff ● We work remote ● We’re not any different than you ● Dave Nevogt ○ Marketing / Ops ● Jared Brown ○ Development
  4. 4. Our Awesome Team ● Team of 16 - This is our most important asset ● All part time ● Development ○ CTO - Jared (Indianapolis) ○ 3 C++ (Chicago, Indianapolis, Estonia) ○ 3 Ruby on Rails (Ukraine, Romania) ○ 1 iOS (Dallas) ● Marketing / Ops ○ CMO - Dave (Indianapolis) ○ 3 Customer Service (Florida, California, Philippines) ○ 4 Marketing (Turkey, California, Wisconsin, Pakistan)
  5. 5. Step 1 - Task Setup and Priority ● 500 ft. view of what needs to be done in your company ● Prioritize the tasks ● Detailed documentation of tasks ● This work makes it easy to onboard new people
  6. 6. Step 2 - Management of Tasks ● Time spent daily - 5 mins ● Manage the project first, not the person ● Assign each person only a few things at a time ○ One of the major issues with remote teams is that it’s easier to not drive a task to completion. Fewer tasks at a time helps this. ● Automatic assignment of tasks via Hubstaff timer
  7. 7. Step 3 - Management of People ● Time spent daily - 10 mins ● Tasks don’t move unless people move ● Look at the weekly reports to get a snapshot ● Activity page ○ Consistent times? ○ Activity levels? ● Screenshots ○ Use these to speed up communication
  8. 8. Screenshot example ● How screenshots can help you when working with a designer ● Developer checking Stackoverflow
  9. 9. Step 4 - Follow Up & Communication ● Time spent daily - 15 mins ● Ask your people to update their tasks daily ○ You should ask for an end-of-day video status update ● Add comments and questions to PM software based on your findings in Step 3 ● This is how you get rid of emails and really push projects forward quickly
  10. 10. Step 5 - Data Driven Adjustments and Intelligence ● Time spent daily - 15 mins ● Move back to the high level view ● Detailed reports give a high level view of tasks being worked on ● More tasks is better than less in order to get detail ● Adjust priorities to complete the circle ● Example of developer working on support
  11. 11. Questions Jared Brown CTO - Hubstaff jared@hubstaff.com Dave Nevogt CMO - Hubstaff dave@hubstaff.com

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