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Assessment of Buy vs Borrow Using the GIST for ILLiad Interface

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SUNY Geneseo has been using GIST for ILLiad since its inception in 2010 and now has three years of ILL and Circulation data that demonstrate the benefits of a Buy vs. Borrow stratagem. This session will assess the benefits of patron driven acquisitions and ILL based collection development in the face of declining budgets and increased information demands by library patrons. Presentation by Mark Sullivan & Tim Bowersox

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Assessment of Buy vs Borrow Using the GIST for ILLiad Interface

  1. 1. Assessment of Buy vs. Borrow using GIST for ILLiad Tim Bowersox Access Services Librarian, SUNY Geneseo Mark Sullivan Executive Director, IDS Project
  2. 2. GIST PURCHASE AND ACQUISITIONS Getting started with GIST
  3. 3. Amazon.com • Displays book reviews to users. • Collects purchase price data for staff. Google Books, Hathi Trust, & Internet Archive • Displays available full text links to users. • Indicates free full text to staff. Patron feedback • Recommend an item for purchase. • Item-specific delivery preference. • Rate item’s value Holdings • Local holdings indicator. • Catalog link for patrons. • Group holdings data. Step 1. Patrons request an item using the enhanced GIST request form.
  4. 4. You decide what to buy. For example: • Patron recommends it • Published in the last year • Less than 3 regional libraries own a copy • Patron has a certain status/department Step 2. Your routing rules place the request in Acquisitions, Doc Del, or Borrowing.
  5. 5. Step 3. Purchase the item within the ILLiad request using the Purchasing Addon. GIST comes equipped with 20 vendors. • Automatically logs you into your account. • Instantly searches for the requested item. • Keep track of vendor contact info.
  6. 6. Step 4. Encumber the funds & update the order status in the Acquisitions Addon.
  7. 7. Step 5. Notify the patron the item has arrived using an Email Routing.
  8. 8. View & edit funds, vendor info, & your conspectus in the Database Addon.
  9. 9. Transactions UsersGISTWeb GISTFundLink GISTFunds GISTHistory GISTInvoice GISTVendor GISTConspectus GIST adds new tables to the ILLiad database.
  10. 10. Impact of GIST at SUNY Geneseo An analysis of requests placed from 10/1/10 – 8/27/13
  11. 11. Purchase requests by patron status Library staff 2,789 42% Students 2,096 31% Faculty 1,670 25% Staff 100 2% Other 12 0%
  12. 12. Borrowing volume vs. acquisitions volume Time Period Borrowing Loans Acquisitions Total % Acquisitions 2010 (Oct – Dec) 7,965 519 8,484 6% 2011 27,230 2,853 30,083 10% 2012 22,493 2,193 24,686 9% 2013 (Jan – Aug) 11,452 1,102 12,554 9% Total 69,140 6,667 75,807 9%
  13. 13. Acquisitions requests purchased vs. not purchased Time Period Purchase Recommendations Titles Purchased % Purchased Amount spent 2010 (Oct – Dec) 519 486 94% $10,048.64* 2011 2,853 2,612 92% $54,006.25* 2012 2,193 1,982 90% $31,854.45 2013 (Jan – Aug) 1,102 987 90% $29,533.21 Total 6,667 6,067 91% $125,442.55 * Estimated (based upon a cost of $20.68 per item from 2012-2013 data).
  14. 14. Regional holdings of purchased titles (at time of purchase) No data, 33% 0 holdings, 39% 1-2 holdings, 10% 3-5 holdings, 6% 6-10 holdings, 5% 10+ holdings, 8%
  15. 15. Subject breakdown of purchased titles 22 44 79 85 232 9 44 235 77 51 474 1112 40 69 155 94 284 382 112 25 52 78 83 212 54 0 200 400 600 800 1000 1200 Agriculture Anthropology Art & Architecture Biological Sciences Business & Economics Chemistry Computer Science Education Engineering & Technology Geography & Earth Sciences History & Auxiliary Sciences Language, Linguistics & Literature Law Library Science, Generalities & Reference Mathematics Medicine Music Performing Arts Philosophy & Religion Physical Education & Recreation Physical Sciences Political Science Psychology Sociology Unknown
  16. 16. Turnaround time of purchased titles vs. ILL loan turnaround time 0.00 5.00 10.00 15.00 20.00 25.00 30.00 35.00 40.00 Oct-10 Nov-10 Dec-10 Jan-11 Feb-11 Mar-11 Apr-11 May-11 Jun-11 Jul-11 Aug-11 Sep-11 Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12 Apr-12 May-12 Jun-12 Jul-12 Aug-12 Sep-12 Oct-12 Nov-12 Dec-12 Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13 Jul-13 Aug-13 TurnaroundTime(Days) Borrowing Loans Acquisitions (Academic semesters highlighted)
  17. 17. Subsequent circulation of titles, by patron status Patron Status Circulation % of Total Student 4,373 75% Faculty 890 15% ILL -- Borrowing Libraries 326 6% Graduate Student 142 2% Community 84 1% Staff 41 1% SUNY Geneseo Alumni 6 0% Circ special users 2 0% Total 5,864 100%
  18. 18. Top 25 titles purchased (by circulation) Title Loans Cost CPU 15 Student study guide for Biology [by] Campbell, Reece / Martha R. Taylor. 50 $35.98 $0.71 16Interpersonal communication / Sarah Trenholm, Arthur Jensen. 47 $80.98 $1.72 17 Perspectives on personality / Charles S. Carver, Michael F. Scheier. 46 $107.13 $2.32 18 Moving history / dancing cultures : a dance history reader / edited by Ann Dils & Ann Cooper Albrigh 46 $22.95 $0.49 19Principles of marketing / Philip Kotler, Gary Armstrong. 45 $196.94 $4.37 20The Hunger Games / by Suzanne Collins. 41 $13.28 $0.32 21 The tragedy of Hamlet, Prince of Denmark / William Shakespeare ; with new and updated critical essay 39 $8.99 $0.23 22Two treatises of government / edited by Mark Goldie. 39 $42.08 $1.07 23Numerical analysis / Richard L. Burden, J. Douglas Faires. 36 $152.48 $4.23 24International economics / Dominick Salvatore. 34 $145.45 $4.27 25 Showings / Julian of Norwich ; translated from the critical text, with an introd., by Edmund Colledg 34 $16.96 $0.49
  19. 19. Top 25 titles purchased (by circulation) Title Loans Cost CPU 6 Managerial accounting / Ray H. Garrison, Eric W. Noreen, Peter C. Brewer. 100 $107.00 $1.07 7 Student study guide/solutions manual to accompany Genetics : analysis & principles, third edition / 96 $99.00 $1.03 8 Essentials of abnormal psychology / V. Mark Durand, David H. Barlow. 84 $55.00 $0.65 9 Biochemistry / Jeremy M. Berg, John L. Tymoczko, Lubert Stryer ; with Gregory J. Gatto, Jr. 72 $89.12 $1.23 10Essentials of geology / Stephen Marshak. 69 $70.89 $1.02 11 Principles of neuropsychology / Eric A. Zillmer, Mary V. Spiers ; William C. Culbertson. 69 $94.62 $1.37 12The Aeneid / Virgil ; translated by Robert Fitzgerald. 67 $10.29 $0.15 13 Methods toward a science of behavior and experience / William J. Ray. 54 $232.51 $4.30 14 Statistics for the behavioral sciences / James Jaccard and Michael Becker. 53 $184.86 $3.48
  20. 20. Top 25 titles purchased (by circulation) Title Loans Cost CPU 1 Basic Spanish / Ana C. Jarvis, Raquel Lebredo, Francisco Mena- Ayllon. 263 $88.48 $0.33 2 Essentials of corporate finance / Stephen A. Ross, Randolph W. Westerfield, Bradford D. Jordan. 172 $28.00 $0.16 3 Concepts in federal taxation 2013 / Kevin E. Murphy, Mark Higgins. 137 $306.48 $2.23 4Essentials of Psychology / Douglas A. Bernstein. 118 $155.63 $1.31 5Adolescence / John W. Santrock. 106 $58.85 $0.55
  21. 21. Summary • Faculty & students have equal stake in collection development • Purchase requests are 9% of all patron requests • Spent $20.68/item (vs. $17.50 ARL unit cost to ILL) • Majority of titles increased regional collection diversity • Purchased in wide range of subject areas • Turnaround time very comparable to ILL • 75% of subsequent loans were by students • Cost-per-use shows strong return on investment
  22. 22. GIST PURCHASE AND ACQUISITIONS The future of GIST
  23. 23. • GIST for ILLiad – Google Books widget (alternative to the Amazon Widget) – System level addon to replace routing rules – Statistics module – Articles • CCC, Reprints Desk, OA, etc. • Gift and Deselection Manager Online (Fall 2014) – Rewrite of code to convert to web based system – Consortial conspectus • Weeding • Gifts • Textbooks – Last copy
  24. 24. Getting It System Toolkit The GIST Project & Community Coming Soon to the IDS Project Press! http://idspress.idsproject.org
  25. 25. QUESTIONS?
  26. 26. Thank you! GIST was made possible by our partners http://www.gistlibrary.org/ Rochester Regional Library Council

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