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CV and Cover Letter

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A workshop presentation on crafting a curriculum vitae and cover letter for an academic job position.

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CV and Cover Letter

  1. 1. Crafting a CV and Cover Letter Dr. David Lawrence Center for the Enhancement of Teaching and Learning Georgia Institute of Technology
  2. 2. PLAN: What ismy purpose?
  3. 3. What ismy purpose?
  4. 4. To persuade the What is selection committee that I am anmy purpose? outstanding individual who can help the department strengthen its teaching and research programs.
  5. 5. How do Iaccomplish this?
  6. 6. ➡ Think How do I Rhetoricallyaccomplish this?
  7. 7. ➡ Think How do I Rhetoricallyaccomplish this? ➡ Communicate Strategically
  8. 8. ➡ Think How do I Rhetoricallyaccomplish this? ➡ Communicate Strategically ➡ Build a Case
  9. 9. PLAN:Who is myaudience?
  10. 10. Research the School
  11. 11. Research the Department
  12. 12. Research Faculty
  13. 13. SelectionCommittee
  14. 14. SelectionCommittee
  15. 15. Selection • Faculty membersCommittee
  16. 16. Selection • Faculty membersCommittee • Expertise in their area
  17. 17. Selection • Faculty membersCommittee • Expertise in their area • Busy, Overwhelmed
  18. 18. Selection • Faculty membersCommittee • Expertise in their area • Busy, Overwhelmed • Desire a successful hire
  19. 19. Selection • Faculty membersCommittee • Expertise in their area • Busy, Overwhelmed • Desire a successful hire • Diverse Priorities
  20. 20. Selection • Faculty membersCommittee • Expertise in their area • Busy, Overwhelmed • Desire a successful hire • Diverse Priorities • Personal Bias
  21. 21. Selection • Faculty membersCommittee • Expertise in their area • Busy, Overwhelmed • Desire a successful hire • Diverse Priorities • Personal Bias • Different Experiences
  22. 22. Crafting a Curriculum Vitae
  23. 23. Brainstorm
  24. 24. PREPARE - CONTENTBrainstorm
  25. 25. PREPARE - CONTENT • EducationBrainstorm
  26. 26. PREPARE - CONTENT • Education • ResearchBrainstorm
  27. 27. PREPARE - CONTENT • Education • ResearchBrainstorm • Publications
  28. 28. PREPARE - CONTENT • Education • ResearchBrainstorm • Publications • Conference Papers
  29. 29. PREPARE - CONTENT • Education • ResearchBrainstorm • Publications • Conference Papers • Poster Sessions
  30. 30. PREPARE - CONTENT • Education • ResearchBrainstorm • Publications • Conference Papers • Poster Sessions • Work Experience
  31. 31. PREPARE - CONTENT • Education • ResearchBrainstorm • Publications • Conference Papers • Poster Sessions • Work Experience • Teaching Experience
  32. 32. PREPARE - CONTENT • Education • ResearchBrainstorm • Publications • Conference Papers • Poster Sessions • Work Experience • Teaching Experience • Lectures
  33. 33. PREPARE - CONTENT • Education • ResearchBrainstorm • Publications • Conference Papers • Poster Sessions • Work Experience • Teaching Experience • Lectures • Service: Community, Professional, Univ.
  34. 34. PREPARE - CONTENT • Education • ResearchBrainstorm • Publications • Conference Papers • Poster Sessions • Work Experience • Teaching Experience • Lectures • Service: Community, Professional, Univ. • Honors & Recognitions
  35. 35. PREPARE - CONTENT • Education • ResearchBrainstorm • Publications • Conference Papers • Poster Sessions • Work Experience • Teaching Experience • Lectures • Service: Community, Professional, Univ. • Honors & Recognitions • Grants & Fellowships
  36. 36. PREPARE - CONTENT • Education • ResearchBrainstorm • Publications • Conference Papers • Poster Sessions • Work Experience • Teaching Experience • Lectures • Service: Community, Professional, Univ. • Honors & Recognitions • Grants & Fellowships • Patents
  37. 37. PREPARE - CONTENT • Education • ResearchBrainstorm • Publications • Conference Papers • Poster Sessions • Work Experience • Teaching Experience • Lectures • Service: Community, Professional, Univ. • Honors & Recognitions • Grants & Fellowships • Patents • Creative Works
  38. 38. PREPARE - CONTENT • Education • ResearchBrainstorm • Publications • Conference Papers • Poster Sessions • Work Experience • Teaching Experience • Lectures • Service: Community, Professional, Univ. • Honors & Recognitions • Grants & Fellowships • Patents • Creative Works • Special Skills
  39. 39. PREPARE - CONTENT • Education • ResearchBrainstorm • Publications • Conference Papers • Poster Sessions • Work Experience • Teaching Experience • Lectures • Service: Community, Professional, Univ. • Honors & Recognitions • Grants & Fellowships • Patents • Creative Works • Special Skills • Training & Certification
  40. 40. PREPARE - CONTENT • Education • ResearchBrainstorm • Publications • Conference Papers • Poster Sessions • Work Experience • Teaching Experience • Lectures • Service: Community, Professional, Univ. • Honors & Recognitions • Grants & Fellowships • Patents • Creative Works • Special Skills • Training & Certification • Professional Affiliations
  41. 41. PREPARE - CONTENT • Education • ResearchBrainstorm • Publications • Conference Papers • Poster Sessions • Work Experience • Teaching Experience • Lectures • Service: Community, Professional, Univ. • Honors & Recognitions • Grants & Fellowships • Patents • Creative Works • Special Skills • Training & Certification • Professional Affiliations • Personal Information
  42. 42. PREPARE - CONTENT • Education • ResearchBrainstorm • Publications • Conference Papers • Poster Sessions • Work Experience • Teaching Experience • Lectures • Service: Community, Professional, Univ. • Honors & Recognitions • Grants & Fellowships • Patents • Creative Works • Special Skills • Training & Certification • Professional Affiliations • Personal Information • References
  43. 43. Prepare:Organization
  44. 44. Prepare: Organization
  45. 45. Prepare: Name & PersonalOrganization Information
  46. 46. Prepare: Name & PersonalOrganization Information
  47. 47. Prepare: Name & PersonalOrganization Information
  48. 48. Prepare:Organization Education First Reverse Chronological Order
  49. 49. Research Reverse Chronological Order Prepare:Organization
  50. 50. Prepare: Organization PublicationsReverse or Chronological Order
  51. 51. Prepare:Organization Teaching
  52. 52. Prepare:Organization Teaching
  53. 53. Prepare:Organization
  54. 54. Prepare:Organization
  55. 55. Sans-Serif Font Prepare: Style White SpaceSerif Font
  56. 56. Prepare: StyleAction Verbs
  57. 57. Bullets Prepare: Style Footer
  58. 58. Prepare: StyleOptional Footer
  59. 59. Prepare: Style HeaderOffset
  60. 60. Avoid
  61. 61. Use Visual Maintain FormatHierarchy Indent Text
  62. 62. Crafting a Cover Letter
  63. 63. What ismy purpose?
  64. 64. To persuade the What is selection committee that I am anmy purpose? outstanding individual who can help the department strengthen its teaching and research programs.
  65. 65. PLAN:Who is myaudience?
  66. 66. Prepare: OrganizationLetterhead Date Recipient / Title / Address Person’s Name or Selection Committee
  67. 67. November 30, 2003Dr. John MatthewsCivil EngineeringUniversity of Texas at AustinBox 19308 Austin, TX 76019-0308Dear Dr. Matthews,I am writing to apply for the position of Assistant Professorin Structural Engineering beginning Fall 2004, as advertisedon your department website. I am currently a doctoralcandidate at the University of Illinois at Urbana-Champaign,and fully expect to complete my PhD degree requirementsby May 2004. I am extremely interested in obtaining a facultyposition at the University of Texas, as its engineeringresearch programs have a stellar reputation that is knownworldwide.
  68. 68. November 30, 2003 Purpose: why are you writing?Dr. John MatthewsCivil EngineeringUniversity of Texas at AustinBox 19308 Austin, TX 76019-0308Dear Dr. Matthews,I am writing to apply for the position of Assistant Professorin Structural Engineering beginning Fall 2004, as advertisedon your department website. I am currently a doctoralcandidate at the University of Illinois at Urbana-Champaign,and fully expect to complete my PhD degree requirementsby May 2004. I am extremely interested in obtaining a facultyposition at the University of Texas, as its engineeringresearch programs have a stellar reputation that is knownworldwide.
  69. 69. November 30, 2003 Purpose: why are you writing?Dr. John MatthewsCivil Engineering Where did you find position?University of Texas at AustinBox 19308 Austin, TX 76019-0308Dear Dr. Matthews,I am writing to apply for the position of Assistant Professorin Structural Engineering beginning Fall 2004, as advertisedon your department website. I am currently a doctoralcandidate at the University of Illinois at Urbana-Champaign,and fully expect to complete my PhD degree requirementsby May 2004. I am extremely interested in obtaining a facultyposition at the University of Texas, as its engineeringresearch programs have a stellar reputation that is knownworldwide.
  70. 70. November 30, 2003 Purpose: why are you writing?Dr. John MatthewsCivil Engineering Where did you find position?University of Texas at Austin Who are you?Box 19308 Austin, TX 76019-0308Dear Dr. Matthews,I am writing to apply for the position of Assistant Professorin Structural Engineering beginning Fall 2004, as advertisedon your department website. I am currently a doctoralcandidate at the University of Illinois at Urbana-Champaign,and fully expect to complete my PhD degree requirementsby May 2004. I am extremely interested in obtaining a facultyposition at the University of Texas, as its engineeringresearch programs have a stellar reputation that is knownworldwide.
  71. 71. November 30, 2003 Purpose: why are you writing?Dr. John MatthewsCivil Engineering Where did you find position?University of Texas at Austin Who are you?Box 19308 Austin, TX 76019-0308Dear Dr. Matthews, IngratiationI am writing to apply for the position of Assistant Professorin Structural Engineering beginning Fall 2004, as advertisedon your department website. I am currently a doctoralcandidate at the University of Illinois at Urbana-Champaign,and fully expect to complete my PhD degree requirementsby May 2004. I am extremely interested in obtaining a facultyposition at the University of Texas, as its engineeringresearch programs have a stellar reputation that is knownworldwide.
  72. 72. I believe that my academic training and my six years ofexperience working as a structural engineer prepare me to bean effective researcher and instructor in your department. Mydoctoral dissertation was conducted under the direction ofProf. Mark Daniels, and looks at the use of a relatively newmethodology for the design of joints, walls, footings, and otherportions of reinforced or prestressed concrete structures. In myresearch, I developed an integrated design and analysisenvironment for this methodology in which both strength andserviceability requirements are explicitly satisfied. This wasdelivered in a computer-based program that is freely available tothe community and has been downloaded by more than 2500people.
  73. 73. Topic Sentence (Claim) I believe that my academic training and my six years of experience working as a structural engineer prepare me to be an effective researcher and instructor in your department. My doctoral dissertation was conducted under the direction of Prof. Mark Daniels, and looks at the use of a relatively new methodology for the design of joints, walls, footings, and other portions of reinforced or prestressed concrete structures. In my research, I developed an integrated design and analysis environment for this methodology in which both strength and serviceability requirements are explicitly satisfied. This was delivered in a computer-based program that is freely available to the community and has been downloaded by more than 2500 people.
  74. 74. Topic Sentence (Claim) Training / Research I believe that my academic training and my six years of experience working as a structural engineer prepare me to be an effective researcher and instructor in your department. My doctoral dissertation was conducted under the direction of Prof. Mark Daniels, and looks at the use of a relatively new methodology for the design of joints, walls, footings, and other portions of reinforced or prestressed concrete structures. In my research, I developed an integrated design and analysis environment for this methodology in which both strength and serviceability requirements are explicitly satisfied. This was delivered in a computer-based program that is freely available to the community and has been downloaded by more than 2500 people.
  75. 75. Topic Sentence (Claim) Training / Research Character (ethos) I believe that my academic training and my six years of experience working as a structural engineer prepare me to be an effective researcher and instructor in your department. My doctoral dissertation was conducted under the direction of Prof. Mark Daniels, and looks at the use of a relatively new methodology for the design of joints, walls, footings, and other portions of reinforced or prestressed concrete structures. In my research, I developed an integrated design and analysis environment for this methodology in which both strength and serviceability requirements are explicitly satisfied. This was delivered in a computer-based program that is freely available to the community and has been downloaded by more than 2500 people.
  76. 76. Although my dissertation focuses on a single topic, other areasthat interest me for my future research stem from my goal ofdeveloping improved analytical models and methods for design,evaluation, and upgrade of concrete structures subjected tomonotonic and reversed loading and structures equipped withpassive systems. One of the studies that I have started is thedevelopment of a performance-based seismic design method forductile reinforced concrete wall structures based on yielddisplacement. I have also worked on evaluation andimprovement of accuracy of nonlinear static analysis for seismicdesign under the auspices of a project from the AppliedTechnology Committee, a national organization.
  77. 77. TransitionAlthough my dissertation focuses on a single topic, other areasthat interest me for my future research stem from my goal ofdeveloping improved analytical models and methods for design,evaluation, and upgrade of concrete structures subjected tomonotonic and reversed loading and structures equipped withpassive systems. One of the studies that I have started is thedevelopment of a performance-based seismic design method forductile reinforced concrete wall structures based on yielddisplacement. I have also worked on evaluation andimprovement of accuracy of nonlinear static analysis for seismicdesign under the auspices of a project from the AppliedTechnology Committee, a national organization.
  78. 78. “Concrete” Example TransitionAlthough my dissertation focuses on a single topic, other areasthat interest me for my future research stem from my goal ofdeveloping improved analytical models and methods for design,evaluation, and upgrade of concrete structures subjected tomonotonic and reversed loading and structures equipped withpassive systems. One of the studies that I have started is thedevelopment of a performance-based seismic design method forductile reinforced concrete wall structures based on yielddisplacement. I have also worked on evaluation andimprovement of accuracy of nonlinear static analysis for seismicdesign under the auspices of a project from the AppliedTechnology Committee, a national organization.
  79. 79. “Concrete” Example Transition Character (ethos)Although my dissertation focuses on a single topic, other areasthat interest me for my future research stem from my goal ofdeveloping improved analytical models and methods for design,evaluation, and upgrade of concrete structures subjected tomonotonic and reversed loading and structures equipped withpassive systems. One of the studies that I have started is thedevelopment of a performance-based seismic design method forductile reinforced concrete wall structures based on yielddisplacement. I have also worked on evaluation andimprovement of accuracy of nonlinear static analysis for seismicdesign under the auspices of a project from the AppliedTechnology Committee, a national organization.
  80. 80. During my graduate training, I have been fortunate enough toalso serve as a teaching assistant and occasionally instruct for anintermediate level course on reinforced concrete design. My fiveyears of professional experience as an engineer have providedme with a broad view that is useful in assisting students withprojects and assignments. Through my participation as a teachingassistant, I have developed confidence and an interest inteaching and look forward to the opportunity to both teachassigned classes and to develop my own classes.
  81. 81. Teaching ExampleDuring my graduate training, I have been fortunate enough toalso serve as a teaching assistant and occasionally instruct for anintermediate level course on reinforced concrete design. My fiveyears of professional experience as an engineer have providedme with a broad view that is useful in assisting students withprojects and assignments. Through my participation as a teachingassistant, I have developed confidence and an interest inteaching and look forward to the opportunity to both teachassigned classes and to develop my own classes.
  82. 82. Teaching Example Future TeachingDuring my graduate training, I have been fortunate enough toalso serve as a teaching assistant and occasionally instruct for anintermediate level course on reinforced concrete design. My fiveyears of professional experience as an engineer have providedme with a broad view that is useful in assisting students withprojects and assignments. Through my participation as a teachingassistant, I have developed confidence and an interest inteaching and look forward to the opportunity to both teachassigned classes and to develop my own classes.
  83. 83. Teaching Example Character (ethos) Future TeachingDuring my graduate training, I have been fortunate enough toalso serve as a teaching assistant and occasionally instruct for anintermediate level course on reinforced concrete design. My fiveyears of professional experience as an engineer have providedme with a broad view that is useful in assisting students withprojects and assignments. Through my participation as a teachingassistant, I have developed confidence and an interest inteaching and look forward to the opportunity to both teachassigned classes and to develop my own classes.
  84. 84. Teaching Example Character (ethos) Future TeachingToneDuring my graduate training, I have been fortunate enough toalso serve as a teaching assistant and occasionally instruct for anintermediate level course on reinforced concrete design. My fiveyears of professional experience as an engineer have providedme with a broad view that is useful in assisting students withprojects and assignments. Through my participation as a teachingassistant, I have developed confidence and an interest inteaching and look forward to the opportunity to both teachassigned classes and to develop my own classes.
  85. 85. I would enjoy discussing this position with you in the weeks tocome. In the meantime, I am enclosing my Curriculum Vitae andstatement of teaching and research interests. Letters ofrecommendation will arrive under separate cover. If you requireany additional materials or information, I am happy to supply it.Thank you very much for your consideration.Sincerely,Alexander Carrols
  86. 86. EnclosuresI would enjoy discussing this position with you in the weeks tocome. In the meantime, I am enclosing my Curriculum Vitae andstatement of teaching and research interests. Letters ofrecommendation will arrive under separate cover. If you requireany additional materials or information, I am happy to supply it.Thank you very much for your consideration.Sincerely,Alexander Carrols
  87. 87. Enclosures Other MaterialsI would enjoy discussing this position with you in the weeks tocome. In the meantime, I am enclosing my Curriculum Vitae andstatement of teaching and research interests. Letters ofrecommendation will arrive under separate cover. If you requireany additional materials or information, I am happy to supply it.Thank you very much for your consideration.Sincerely,Alexander Carrols
  88. 88. Enclosures Other MaterialsOfferI would enjoy discussing this position with you in the weeks tocome. In the meantime, I am enclosing my Curriculum Vitae andstatement of teaching and research interests. Letters ofrecommendation will arrive under separate cover. If you requireany additional materials or information, I am happy to supply it.Thank you very much for your consideration.Sincerely,Alexander Carrols
  89. 89. Thank You Enclosures Other MaterialsOfferI would enjoy discussing this position with you in the weeks tocome. In the meantime, I am enclosing my Curriculum Vitae andstatement of teaching and research interests. Letters ofrecommendation will arrive under separate cover. If you requireany additional materials or information, I am happy to supply it.Thank you very much for your consideration.Sincerely,Alexander Carrols
  90. 90. Plan:
  91. 91. Plan:Purpose
  92. 92. Plan:PurposeAudience
  93. 93. Prepare:
  94. 94. Prepare:Invention
  95. 95. Prepare: InventionOrganization
  96. 96. Prepare: InventionOrganization Style
  97. 97. Questions?
  98. 98. ReferencesSample Cover Letter Graduate College Career Services Office University of Illinois at Urbana-Champaign http://www.grad.illinois.edu/careerservices/academiccoverlettersCV Examples Career Services Swarthmore College http://careerservices.swarthmore.edu/ Career Services Georgia Institute of Technology http://www.career.gatech.edu/plugins/content/index.php?id=92 O’Brien, Ralph. “Applying for a Job: Your Curriculum Vitae and Cover Letter.” Amstat News, September 2000. Crafting a CV and Cover Letter by David Lawrence is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 3.0 Unported License. Based on a work at davelawrence.org.
  99. 99. Photo Credits Mr Tickle ssteacher http://goo.gl/cLUUS http://goo.gl/YpLWF Federico Coppola presenttensejournal.org http://goo.gl/HXJml http://goo.gl/KZ5IP Smithsonian Institution Yishay Mor http://goo.gl/pQCte http://goo.gl/MpIIQ Parker Michael Knight dsb nola http://goo.gl/xg70X http://goo.gl/qKQX4Crafting a CV and Cover Letter by David Lawrence is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 3.0 Unported License. Based on a work at davelawrence.org.

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