Presentation Skillspvl

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  • Presentation Skillspvl

    1. 1. Polishing Your Presentation Skills By P.V.L.Raju
    2. 2. The critical factors
    3. 3. Let us look at you! <ul><li>Effective presentation skills is not about that dazzling animation or PowerPoint slide overflowing with data. </li></ul><ul><li>The most important visual is you. </li></ul><ul><li>. </li></ul>
    4. 4. Your body has a language of its own <ul><li>And when presenting, a large part of the &quot;visual you&quot; is conveyed in your body language. </li></ul><ul><li>Facial expression, gestures, and body movements contribute significantly to helping your listeners grasp what you say. </li></ul><ul><li>. </li></ul>
    5. 5. Appearance <ul><li>Dress neatly and tidily - first impressions are important. </li></ul><ul><li>Carry yourself in a confident and professional manner. </li></ul>
    6. 6. Body Movements <ul><li>Do not: </li></ul><ul><li>stand rigid. </li></ul><ul><li>march. </li></ul><ul><li>slouch. </li></ul><ul><li>Do: </li></ul><ul><li>move forward for emphasis (e.g. when standing at a podium). </li></ul><ul><li>relax when talking from a podium –creates intimacy the audience. </li></ul><ul><li>Move with deliberate pace from side to side to engage all parts of the audience. </li></ul><ul><li>. </li></ul>
    7. 7. Body posture <ul><li>Stand straight </li></ul><ul><li>Head upright </li></ul><ul><li>Chin and open chest facing the audience </li></ul><ul><li>Shoulder open & oriented towards the audience </li></ul><ul><li>. </li></ul>
    8. 8. Gestures <ul><li>Do not: </li></ul><ul><li>play with keys or coins in your pocket. </li></ul><ul><li>use your hands too much, touching your nose or ears. </li></ul><ul><li>use gestures that indicate negative meaning (e.g.. thumbs down) </li></ul><ul><li>Foot tap as it is perceived as patronizing. </li></ul><ul><li>use a pointer, pen, pencil or chalk to point at audience as it is perceived as offensive. </li></ul><ul><li>Do: </li></ul><ul><li>use meaningful and appropriate gestures to make a point. </li></ul>
    9. 9. Eye Contact <ul><li>Do not- </li></ul><ul><li>stare (intimidate). </li></ul><ul><li>move your eyes from side to side (distraction). </li></ul><ul><li>look out the window or at the clock (indicates boredom). </li></ul><ul><li>look at your feet or at the ceiling (indication of nervousness or timidity). </li></ul><ul><li>Look at the audience and make them feel that they are being spoken to directly. </li></ul>
    10. 10. Vocal elements <ul><li>Volume : Speak loudly enough to be heard. </li></ul><ul><li>Pitch: Use effectively to convey meaning. </li></ul><ul><li>Rate: Speak with energy to convey enthusiasm. </li></ul><ul><li>Modulation : Modulate voice appropriately to to emphasize key points or issues. </li></ul><ul><li>Articulation Speak clearly, pronouncing words carefully -don't mumble. Control your lips, teeth and tongue to assist you. </li></ul><ul><li>Do not : </li></ul><ul><li>Speak too fast as no one can understand. </li></ul><ul><li>Gloss over the presentation material unexplained as the audience will not understand the content. </li></ul><ul><li>Speak very slowly and in monotone that people become bored or drowsy. </li></ul>
    11. 11. Plan Defie objectives F OUR “ P”s of Presentaion Skills Prepare Research Practice Rehearse Present professionally
    12. 12. The good, bad and the ugly… Exercise <ul><li>Consider some previous presentations that you have witnessed. </li></ul><ul><li>Select…. </li></ul><ul><li>What was the most impressive presentation and why ? </li></ul><ul><li>What was the most unimpressive presentation and why ? </li></ul><ul><li>(3 minutes each list) </li></ul>
    13. 13. Presentation- Overview Presenter Audience Response Where to start? Who? Why? What? How? When? Where? Plan Prepare Practice Presentation
    14. 14. Audience analysis <ul><li>A nalysis - Who are they? How many will be there? </li></ul><ul><li>U nderstanding - their knowledge of the subject? </li></ul><ul><li>D emographics - their age, sex, educational background? </li></ul><ul><li>I nterest - Why and who asked them to be there? </li></ul><ul><li>E nvironment – are you visible and audible? </li></ul><ul><li>N eeds – How to match their needs with your objectives? </li></ul><ul><li>C ustomized – How to tailor to meet specific needs? </li></ul><ul><li>E xpectations - What are expectations from you? </li></ul>
    15. 15. Plan- The Core Message <ul><li>Define Objective of talk based on: </li></ul><ul><li>Why? </li></ul><ul><li>Reason for presentation </li></ul><ul><li>Impact on Audience </li></ul><ul><li>What action </li></ul><ul><li>Three E’s </li></ul><ul><li>Educate 􀃆 Entertain 􀃆 Explain </li></ul>
    16. 16. Who? <ul><li>Pitch to audience </li></ul><ul><ul><ul><li>- size </li></ul></ul></ul><ul><ul><ul><li>- age/gender </li></ul></ul></ul><ul><ul><ul><li>- knowledge of subject </li></ul></ul></ul><ul><ul><ul><li>- bias </li></ul></ul></ul><ul><ul><ul><li>- cultural make-up </li></ul></ul></ul><ul><li>Talk to your audience rather than at them </li></ul>
    17. 17. Prepare- the research <ul><li>(What?) </li></ul><ul><li>Experts </li></ul><ul><li>Web </li></ul><ul><li>Newspapers </li></ul><ul><li>Competitors </li></ul><ul><li>Professional Bodies </li></ul><ul><li>Statistics </li></ul><ul><li>Analogies </li></ul><ul><li>Exhibits </li></ul><ul><li>Must know 􀃆 Should know 􀃆 Nice to know </li></ul>
    18. 18. Structure- Shape the talk <ul><li>Tell them what you are going to tell them </li></ul><ul><li>Tell them </li></ul><ul><li>Tell them what you told them </li></ul>INTRO BODY SUMMARY
    19. 19. Opening- attention grabbers <ul><li>I Interesting, Unusual, Unexpected </li></ul><ul><li>N Need </li></ul><ul><li>T Title </li></ul><ul><li>R Range </li></ul><ul><li>O Objectives </li></ul>
    20. 20. Attention grabbers-strategies <ul><li>Use a question or series of thought-provoking questions </li></ul><ul><li>Use quotations </li></ul><ul><li>Use an anecdote </li></ul><ul><li>State the importance of the topic </li></ul><ul><li>Use the opposite </li></ul><ul><li>Use a combination of the above strategies </li></ul>
    21. 21. Exercise <ul><li>Each of the participant has to present for two minute the opening strategy for a presentation using one attention grabber. </li></ul><ul><li>Use story, anecdote, questions or interesting statistics </li></ul><ul><li>Use your creativity to make the presentation interesting. </li></ul><ul><li>NB: Please note that the dramatic opening must be relevant to what you are going to talk in your presentation </li></ul>
    22. 22. Main Body <ul><li>Structure Theme </li></ul><ul><li>5 Need to Know Statements </li></ul><ul><li>5 Key Words </li></ul><ul><li>5 Mini Speeches </li></ul><ul><li>Check focus </li></ul>
    23. 23. End/Conclusion <ul><li>Tell them what you told them </li></ul><ul><li>Draw conclusions -capitalize </li></ul><ul><li>Point way forward </li></ul><ul><li>Closing statement -impressive </li></ul><ul><li>Give time for questions! </li></ul>
    24. 24. The anatomy of a good presentation <ul><li>Strong Opening </li></ul><ul><li>Clear Points </li></ul><ul><li>Logical Flow </li></ul><ul><li>Tone, voice modulation, golden pause and gesticulations </li></ul><ul><li>Strong Ending </li></ul><ul><li>Reduces nerves </li></ul><ul><li>Improves performance </li></ul><ul><li>Helps creating impact on audience and judge audience response </li></ul><ul><li>Enhances retention and triggers desired action </li></ul>
    25. 25. Why use visual aids ?
    26. 26. Tips for effective Slides/PowerPoint <ul><li>Keep it simple </li></ul><ul><li>One idea per slide </li></ul><ul><li>Visuals/sounds </li></ul><ul><li>Maximum of five points per slide </li></ul><ul><li>Use graphics/ pictures that are relevant to your content </li></ul><ul><li>Do not over embellish the power point slides </li></ul>
    27. 27. Time for presentation by the participants… Practice Session <ul><li>Groups of Five </li></ul><ul><li>Seven minute Presentation </li></ul><ul><li>Each member to speak </li></ul><ul><li>Use Resources </li></ul><ul><li>Smile -lights, camera, action! </li></ul>
    28. 28. Personal Action Plan
    29. 29. <ul><li>Questions Please ? </li></ul>
    30. 30. Summary <ul><li>5- Key Points (Maximum) </li></ul><ul><li>4- P’s </li></ul><ul><li>3- Step Structure </li></ul><ul><li>2- A powerful presentation </li></ul><ul><li>1- Stand up, speak up, shut up. </li></ul><ul><li>Facilitator!-Tell them what you have told! </li></ul>
    31. 31. <ul><li>Training Delivery </li></ul><ul><li>by </li></ul><ul><li>P.V.L Raju </li></ul>Thank you

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