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Virtual Team Project Team Amoeba
Team Charter <ul><li>To provide the company with resources and strategies that will help them to work effectively as a vir...
Team Amoeba <ul><li>Daniel Roberts: Will establish and maintain trust and sensitivity, Identify team roles and leadership;...
Project Team Process <ul><li>Technical and other resources for project completion: </li></ul><ul><li>Capella’s Discussion ...
Table of Contents
Key Challenges <ul><li>Establish and maintain trust and cultural sensitivity </li></ul><ul><li>Identify effective tools an...
Trust and Cultural Sensitivity <ul><li>In virtual teams trust…  </li></ul><ul><li>is a Nice to have quality. </li></ul><ul...
Trust and Cultural Sensitivity <ul><li>Cultural differences are not always between people from different countries. </li><...
Use an Electronic Meeting System for all Brainstorming sessions  <ul><li>Establish and clarify what the mission is and wha...
Scheduling <ul><li>The team will decide in the beginning stages who will attend which meetings and for which meetings atte...
Document Storing & Sharing <ul><li>The team will have a web site that will have folders for information to be accessed and...
 
The Role of Running Effective Virtual Team Meetings <ul><li>Increases  Productivity for Senior Marketing Leaders </li></ul...
Parameters of Running Effective Virtual Team Meetings <ul><li>Agenda </li></ul><ul><li>Start on time  </li></ul><ul><li>Pr...
Identifying Team Roles 1 Formal  Roles 2 Informal Roles <ul><li>Used heavily in large organizations </li></ul><ul><li>Titl...
The Role of Leadership “ One leader makes for a good sound  bite, but it takes more than one to  lead a successful organiz...
The Role of Leadership 6 Leadership Roles 2 Types of Leaders <ul><li>Coordinator </li></ul><ul><li>Designer </li></ul><ul>...
The Role of Leadership 6 Leadership Roles 2 Types of Leaders <ul><li>Coordinator </li></ul><ul><li>Designer </li></ul><ul>...
Ground Rules and Norms for Personal Interaction <ul><li>Establish Team Individual Roles </li></ul><ul><li>Know  Your Roles...
Decision Making and Resolving Conflicts The team leader should be conferred with as often as needed for any major decision...
 
Summary of Key Recommendations
References RetrievedMay4,2010from http://www.en.wikibooks.org/.../How_Do_You_Manage_Global_Virtual_Teams%3F   Retrieved  M...
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Vtc Team Amoeba 6 10

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Vtc Team Amoeba 6 10

  1. 1. Virtual Team Project Team Amoeba
  2. 2. Team Charter <ul><li>To provide the company with resources and strategies that will help them to work effectively as a virtual team as they collaborate to ensure that their respective groups maintain overall consistency in their marketing campaign for their new wireless product. The end product of which will be to develop a common global marketing strategy for their new product launch. </li></ul>
  3. 3. Team Amoeba <ul><li>Daniel Roberts: Will establish and maintain trust and sensitivity, Identify team roles and leadership; maintaining timelines and schedules. Has established and set up Groove workspace. </li></ul><ul><li>Jeannette Hickman: Will identify effective tools and processes to support brainstorming, decision-making, scheduling and document storing and sharing. Has established PowerPoint Presentation for all team members to contribute through Groove and our team discussion area; will perform final editing of project. </li></ul><ul><li>Rachal Parson: Will identify team ground rules and norms for personal interaction (for example, how decisions will be made, how conflicts will be resolved, etcetera) and run effective virtual team meetings. </li></ul><ul><li>Takika Mclellan: Will establish norms for using various communication channels (such as rich/lean; synchronous/asynchronous; one-to-one/one-to-many/many-to-many). </li></ul>
  4. 4. Project Team Process <ul><li>Technical and other resources for project completion: </li></ul><ul><li>Capella’s Discussion Board </li></ul><ul><li>E-mails such as personal or Capella  </li></ul><ul><li>Conference Calls – Utilize Free Conference Calls tools  </li></ul><ul><li>Personal phones such as cell phones and home phones  </li></ul><ul><li>Yahoo Groups   </li></ul><ul><li>Groove Workspace- Areas used are Discussion, Calendar, Files, Meetings, and Chat </li></ul>
  5. 5. Table of Contents
  6. 6. Key Challenges <ul><li>Establish and maintain trust and cultural sensitivity </li></ul><ul><li>Identify effective tools and processes to support brainstorming, decision-making, scheduling and document storing and sharing </li></ul><ul><li>Establish norms for using various communication channels </li></ul><ul><li>Run effective virtual team meetings </li></ul><ul><li>Identify team roles and leadership </li></ul><ul><li>Identify team ground rules and norms for personal interaction </li></ul><ul><li>Maintain timelines and schedules </li></ul>
  7. 7. Trust and Cultural Sensitivity <ul><li>In virtual teams trust… </li></ul><ul><li>is a Nice to have quality. </li></ul><ul><li>needs to be built immediately. </li></ul><ul><li>is largely influence by 1 st interactions. </li></ul><ul><li>3 Key Factors of Trust </li></ul><ul><li>Performance Competency </li></ul><ul><li>Integrity </li></ul><ul><li>Concern for the Well-Being of Others </li></ul>“ Trust builds with the recognition of the contribution that everyone makes. If you make a real contribution people will trust you” - Hank McKinnell (Lipnack & Stamps, 2000) Need
  8. 8. Trust and Cultural Sensitivity <ul><li>Cultural differences are not always between people from different countries. </li></ul><ul><li>Realization that other people think, act, and speak differently. </li></ul><ul><li>Respect others and view cultural differences as advantages rather than challenges. </li></ul><ul><li>6 Dimensions of Culture </li></ul><ul><li>Power Distance </li></ul><ul><li>Uncertainty Avoidance </li></ul><ul><li>Individualism – Collectivism </li></ul><ul><li>Masculinity – Femininity </li></ul><ul><li>Long Term – Short Term </li></ul><ul><li>Context </li></ul>
  9. 9. Use an Electronic Meeting System for all Brainstorming sessions <ul><li>Establish and clarify what the mission is and what the meetings objective is. </li></ul><ul><li>Allow all ideas to come freely without judgment or commentary. </li></ul><ul><li>Number and note ideas on a public board with mind mapping or visual storyboarding that is viewable by all members of the team. </li></ul>Effective Tools and Processes for Brainstorming
  10. 10. Scheduling <ul><li>The team will decide in the beginning stages who will attend which meetings and for which meetings attendance will be optional. </li></ul><ul><li>There will be a group calendar and scheduling system on the team website that will have all scheduled meetings, due dates and participates for all to see and update as needed. Reminder notifications could also be sent from this calendar. </li></ul><ul><li>Guidelines for scheduling of meetings: </li></ul><ul><ul><li>Create a preliminary agenda and list of desired outcomes. </li></ul></ul><ul><ul><li>Attendees will need to know if scheduled meetings are synchronous or asynchronous, when they need to attend, or time line for expectations such as reviewing and commenting on a document. </li></ul></ul><ul><ul><li>Scheduling of meetings need to take into consideration the difference in time zones. </li></ul></ul><ul><ul><li>Attendees need to be sent notification of meetings and RSVP within designated time allotment. </li></ul></ul>
  11. 11. Document Storing & Sharing <ul><li>The team will have a web site that will have folders for information to be accessed and shared by all team members. There will also be information posted from previous meetings for reference. </li></ul>
  12. 13. The Role of Running Effective Virtual Team Meetings <ul><li>Increases Productivity for Senior Marketing Leaders </li></ul><ul><li>Enhances Work Balance </li></ul>
  13. 14. Parameters of Running Effective Virtual Team Meetings <ul><li>Agenda </li></ul><ul><li>Start on time </li></ul><ul><li>Prepared and able to share content as necessary </li></ul><ul><li>Focused on content at hand and interacts with each other </li></ul><ul><li>Leaves with the group satisfied that knowledge has been transferred, information shared, and progress made </li></ul><ul><li>End on time </li></ul>
  14. 15. Identifying Team Roles 1 Formal Roles 2 Informal Roles <ul><li>Used heavily in large organizations </li></ul><ul><li>Titles, job descriptions, and personal contracts </li></ul><ul><li>Often called positions </li></ul><ul><li>Tend to naturally arise in small groups </li></ul><ul><li>Often felt more than visible </li></ul>The importance of roles rise in virtual teams
  15. 16. The Role of Leadership “ One leader makes for a good sound bite, but it takes more than one to lead a successful organization” - Lipnack & Stamps (2000) “ Of course we have headsmen! In fact, we are all headmen…Each one of us is headman over himself!” - Kung Tribe Elder (Lipnack & Stamps, 2000)
  16. 17. The Role of Leadership 6 Leadership Roles 2 Types of Leaders <ul><li>Coordinator </li></ul><ul><li>Designer </li></ul><ul><li>Disseminator </li></ul><ul><li>Tech-net manager </li></ul><ul><li>Socio-net manager </li></ul><ul><li>Executive Champion </li></ul><ul><li>Social Leaders </li></ul><ul><li>Task Leaders </li></ul>
  17. 18. The Role of Leadership 6 Leadership Roles 2 Types of Leaders <ul><li>Coordinator </li></ul><ul><li>Designer </li></ul><ul><li>Disseminator </li></ul><ul><li>Tech-net manager </li></ul><ul><li>Socio-net manager </li></ul><ul><li>Executive Champion </li></ul><ul><li>Social Leaders </li></ul><ul><li>Task Leaders </li></ul>
  18. 19. Ground Rules and Norms for Personal Interaction <ul><li>Establish Team Individual Roles </li></ul><ul><li>Know Your Roles </li></ul><ul><li>Be Knowledgeable of Resources </li></ul><ul><li>Hold Each Other Accountable </li></ul><ul><li>Build A Culture of Trust </li></ul>
  19. 20. Decision Making and Resolving Conflicts The team leader should be conferred with as often as needed for any major decisions, conflicts, or problems… Some points to consider : How will your team resolve conflict? Which team member will take charge in case of a team conflict? Who will make decisions for your team?
  20. 22. Summary of Key Recommendations
  21. 23. References RetrievedMay4,2010from http://www.en.wikibooks.org/.../How_Do_You_Manage_Global_Virtual_Teams%3F Retrieved May 25, 2010 from http:// wwwshrmindia.org /global-and- virtual - team ing Retrieved May 25, 2010 from http://www.wainhouse.com

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