Moodle Moot 2011: And nine month later we had moodle

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‘And nine months later we had Moodle…’ is a presentation about York St John University’s migration to Moodle from Blackboard campus edition 8, in just nine months!

This presentation covers the full implementation process from the installation of Moodle to the end user training. It also documents the strategy adopted by York St John University and our experiences (both positive and negative). The most impressive aspect of this project was the speed in which a small team (5 people) achieved the migration from Blackboard to Moodle.

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  • Get to know the audience and their requirements:(A quick show of hands)Who is already using Moodle?Is anybody thinking about moving Moodle from another LMS system?Who thinks migrating from a propriety LMS is challenging?Which of you think moving from your current LMS system to Moodle would be possible in less than a year? Has anybody in the room managed to achieve this?Explain the aim of our presentation – ‘And nine months later we had Moodle…’  is a case study about York St John University’s migration from Blackboard Campus Edition 8 to Moodle. In today’s session we are going to share with you the strategy and implementation process we adopted when moving to Moodle.Introduce ourselves and our role in the project – Daniel Mackley (Staff IT and e-Learning Trainer), Blayn Parkinson (Learning Technologist)We are more than happy with you to ask questions – but we would like to take all questions at the end of the presentation.
  • With the popularity and use of Moodle increasing in Higher Education, York St John University ended their affiliation with Blackboard after 3 years for a number of reasons. These were primarily:licensing and hosting costsunsatisfactory technical and end-user support lack of opportunity to customise the platform to meet the institution’s requirements
  • Installation of MoodleThe project started in January 2010 when an installation of Moodle was setup. Initially the IT team had some development work to ensure that Moodle integrated with other University systems such as LDAP, student information system (SITS) and TurnItIn. The link with SITS, enabled automatic creation of courses within Moodle.Moodle Pilots The implementation process involved running a series of pilot modules for selected courses This helped us pre-empt any potential problems that might have occurred when we rolled out the live systemA variety of tools were tested that were designed to transfer course resources from Blackboard to MoodleStaff with reservations were able to engage with Moodle whilst the pilots were runningCustomisation Based on the feedback we received from the pilots we were able to further customise Moodle to support our academic requirements. Multiple file uploadStaff & studentCourse filterPlugins and extensions – audio recording tool, Mahara, BBBEnd user training The change management processMoodle Training workshopsStaff spending a day in faculty to support with MoodleE-Bytes – instructional videosSkills sheets – Step by step user guidesMoodle pilots
  • 1. The details (module code etc.) for all credit bearing modules on BB were transferred to the Moodle Modules application. 2. Academic staff then select the modules they want creating in Moodle. 3. The Moodle Modules application checks with SITs that it is a credit bearing module.  4. Moodle modules informs active directory which groups need creating from the selections made by the staff in the Moodle Modules application and the information it has retrieved from SITs. An AD group is created for each course set up in the Moodle Modules application. 5. When a user logs into Moodle its talks to active directory to find out which groups they are in and displays the modules (Moodle courses) that they are enrolled on. The AD groups also syncs with Moodle every 12 hours to create new modules and to update the student and staff enrolments. 6. Moodle plugins/extensions - TurnItIn (plagiarism detection, electronic assignment submission and online marking). Mahara is integrated with Moodle as the institutions e-portfolio solution. Big Blue Button is integrated with Moodle to provide tutors with a virtual classroom.
  • Upgrading to Moodle in the summer 2011 (using the same implementation model & strategy)Integrating the Moodle grade book with SITs – Students use SITs to access there marks/grades. Admin staff currently manually add grades to the students record system once they have received them back from the tutors – we are looking to automate this process so that grades that have been entered in Moodle grade book will also be entered in SITs.Deeper integration with Mahara – to allow assignment feedback and grades from Moodle to be added the student’s e-portfolio.Minimum standard for all Moodle courses – Tutor and course administrator information, Module handbook, assessment details.
  • Moodle Moot 2011: And nine month later we had moodle

    1. 1. ‘And nine months later we hadMoodle…’Daniel Mackley & Blayn Parkinson20.04.2011
    2. 2. Time for change!• 55% of higher education institutions in 2010 were usingMoodle in the UK (up from 8% in 2005)• Currently 40% HE institutions are reviewing their currentVLE system• The average timescale to implement a new VLE system is18 months
    3. 3. Implementation process
    4. 4. How it all works?The icons used in this diagram are taken from the Open Icon Library: http://openiconlibrary.sourceforge.net/. CreativeCommons Attribution-ShareAlike licence.
    5. 5. ReflectionsPositives:• Automatic course creation and student enrolments• Integration with third party systems (TurnItIn, Big BlueButton, Mahara etc.)Negatives:• An inconsistent learning experience for the students• Moodle modules application needs to be refined
    6. 6. Moving forward• Upgrading to Moodle 2 in the summer 2011• Integrating the Moodle grade book with SITs (studentrecords system)• Deeper integration with Mahara• Roll-out the audio recording to all faculties
    7. 7. Thank you for your time.Any Questions?Daniel MackleyIT & e-Learning Trainere: d.mackley@yorksj.ac.ukt: 01904 (87)6987Blayn ParkinsonLearning Technologiste: b.parkinson@yorksj.ac.ukt: 01904 (87)6973Feel free to contact us after the event if you have any further questions:

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