Giap ESP


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  • Giap ESP

    1. 1. WELCOME TO <ul><li>PRESENTATION SKILLS COURSE </li></ul><ul><li>27- 31 August 2006 </li></ul>
    2. 2. OBJECTIVES OF THE COURSE <ul><li>By the end of the training, participants should be able to give an effective presentation . </li></ul>
    3. 3. OBJECTIVES OF THE COURSE <ul><li>Specifically, they should be able to: </li></ul><ul><li>1.  Prepare a presentation with clearly defined objectives and specific target audience; </li></ul><ul><li>2.  Organize the contents in a clear and intelligible outline; </li></ul><ul><li>3. Design effective visual aids and use them successfully; </li></ul><ul><li>4. Co-ordinate various factors harmoniously: voices, non-verbal language, time management, etc.; and </li></ul><ul><li>5. Classify questions and answer them effectively. </li></ul>
    4. 4. COURSE CONTENTS <ul><li>Characteristics of an effective presentation </li></ul><ul><li>Overview of the Five-step approach to preparing for a presentation </li></ul><ul><li>Details of the Five steps </li></ul><ul><li>Skills/ Techniques for delivery: Controlling voice, Handling questions, Creating rapport, Managing time, Using body language </li></ul><ul><li>Final presentations </li></ul>
    5. 5. An effective presentation <ul><li>What are the characteristics of an effective presentation? </li></ul><ul><li>What are the characteristics of an effective presenter? </li></ul>
    6. 6. An effective presentation <ul><li>Watch the video clip and comment on Joanna’s presentation (Using the criteria checklist 1) </li></ul>
    7. 7. An effective presentation <ul><li>Focused topic, clear structure </li></ul><ul><li>Logical organization of ideas and information </li></ul><ul><li>Good cohesion between parts </li></ul><ul><li>Clear objectives </li></ul><ul><li>Clear information </li></ul><ul><li>Brief and concise sentences </li></ul><ul><li>Good supportive visual aids </li></ul><ul><li>Good timing </li></ul><ul><li>Interesting two-way communication </li></ul>
    8. 8. An effective presenter <ul><li>Humorous, confident, calm, knowledgeable </li></ul><ul><li>Clear, loud, attractive voice </li></ul><ul><li>Good non-verbal behaviors: facial expression, gestures, posture, attitude and clothing </li></ul><ul><li>Good use of visual aids </li></ul><ul><li>Good timing </li></ul><ul><li>Able to answer questions of the audience </li></ul><ul><li>Ability to attract audience & involve audience in two way communication </li></ul><ul><li>Understand audience needs and feelings </li></ul>
    9. 9. The 5–step approach in preparing for a presentation <ul><li>Step 1 Define the audience and the aim </li></ul><ul><li>Step 2 Plan the structure </li></ul><ul><li>Step 3 Decide and prepare visual aids </li></ul><ul><li>Step 4 Prepare the presentation </li></ul><ul><li>Step 5 Rehearse the presentation </li></ul>
    10. 10. Step 1 Defining the audience <ul><li>Ask yourself </li></ul><ul><li>- Why do we need to identify the audience of the presentation? </li></ul><ul><li>- What is the basic information that we need to know about the audience? </li></ul>
    11. 11. Step 1 Defining the aim <ul><li>Ask yourself </li></ul><ul><li>1. What do you want to happen as a RESULT ? </li></ul><ul><li>2. What do you want the audience TO DO ? </li></ul>
    12. 12. Step 1 Defining the aim <ul><li>A clear aim will </li></ul><ul><li>help you think and arrange your ideas in a clear way </li></ul><ul><li>help the audience know your aim and understand your presentation better </li></ul>
    13. 13. Step 1: Define Your Aim <ul><li>What do you want to happen as a RESULT of your presentation ? </li></ul><ul><li>What do you want your audience TO DO ? </li></ul><ul><ul><li>See handout </li></ul></ul><ul><li>Discuss your aim and write it in large print on a card. ONE SENTENCE ONLY. </li></ul><ul><li>Share your aim with the class. Discuss . </li></ul>
    14. 14. Practice with defining the aim <ul><li>Get in groups of 4 </li></ul><ul><ul><li>choose one topic </li></ul></ul><ul><ul><li>define the aim of your group’s presentation </li></ul></ul><ul><li>Present your aim </li></ul>
    15. 15. Step 2: Plan the Structure <ul><li>“ Tell them what you are going to tell them.” ( introduction ) </li></ul><ul><li>“ Tell them.” ( main presentation ) </li></ul><ul><li>“ Tell them what you told them.” (conclusion ) </li></ul>
    16. 16. Step 2: How you will Plan the Structure <ul><li>FIRST : Plan the MAIN POINTS of the presentation </li></ul><ul><li>SECOND: Plan the introduction </li></ul>
    17. 17. Step 2: Plan the Structure The Main Points ( Headings ) <ul><li>This is the part where you “Tell them.” </li></ul><ul><li>See handout </li></ul><ul><li>About 3 MAIN POINTS ( headings ) for a 5 minute presentation </li></ul><ul><li>About 5 MAIN POINTS ( headings ) for a 10 minute presentation </li></ul>
    18. 18. Step 2: Plan the Structure The Main Points ( Headings) <ul><li>“ Brainstorm” the possible headings </li></ul><ul><ul><li>Write down everyone’s ideas for the general headings, NOT the details </li></ul></ul><ul><ul><li>You may see handouts for ideas about how to do a “brainstorm” </li></ul></ul><ul><li>Choose the best 3-5 headings </li></ul><ul><ul><li>Remember to consider your aim and your audience </li></ul></ul>
    19. 19. Step 2: Plan the Structure The Introduction <ul><li>“ Tell them what you are going to tell them.” </li></ul><ul><li>Introduce yourself and the aim </li></ul><ul><ul><li>How you will help them get what they want </li></ul></ul><ul><li>Capture the audience’s attention </li></ul><ul><ul><li>Ask a question ; Tell a story </li></ul></ul><ul><li>Briefly introduce the main points in the same order that you will present them </li></ul><ul><li>1 or 2 minutes long </li></ul>
    20. 20. PRACTICE: Present the Introduction <ul><li>“ Tell them what you are going to tell them.” </li></ul><ul><li>Someone from each group will: </li></ul><ul><ul><li>FIRST: Tell the class who her audience is </li></ul></ul><ul><ul><li>SECOND: Present her Introduction ( 1 - 2 minutes ) </li></ul></ul><ul><li>After each presentation we will discuss the effectiveness of the introduction ( 1 - 2 minutes ) </li></ul>
    21. 21. Suggested procedures <ul><li>“ Tell them what you are going to tell them.” ( introduction ) </li></ul><ul><li>“ Tell them.” ( main presentation ) </li></ul><ul><li>“ Tell them what you told them.” (conclusion ) </li></ul>
    22. 22. SCHEDULE <ul><li>Warm up – Review </li></ul><ul><li>Practice with giving the introduction </li></ul><ul><li>3. Step 3 - Selecting, designing, using visual aids </li></ul><ul><li>4. Practice </li></ul><ul><li>5. Step 4 – Prepare a speech </li></ul><ul><li>5. Step 5 - Rehearse </li></ul><ul><li>6. Delivery: Voice </li></ul>
    23. 23. Review on Presentation skills
    24. 24. Presentation skills <ul><li>Step 3 </li></ul><ul><li>Selecting, preparing </li></ul><ul><li>and </li></ul><ul><li>using visual aids </li></ul>
    25. 25. What is a visual aid? <ul><li>A visual aid is anything the audience can see that helps the speaker get his or her message across to the audience </li></ul>
    26. 26. <ul><li>1. Why do we need to use visual aids? </li></ul><ul><li>2. What visual aids can we use? </li></ul><ul><li>3. What should be noted when designing and using visual aids? </li></ul><ul><li>4. Some specific guidelines </li></ul>
    27. 27. Why do we need to use visual aids? <ul><li>- To emphasize the main ideas </li></ul><ul><li>- To illustrate, clarify a difficult point </li></ul><ul><li>- To animate a presentation, making it lively </li></ul><ul><li>- To utilize many senses of the audience </li></ul><ul><li>- To help audience remember the points easily </li></ul><ul><li>- To reduce explanation time. </li></ul>
    28. 28. What visual aids should we use? <ul><li>The human body </li></ul><ul><li>Actual objects or models of actual objects </li></ul><ul><li>Posters and flip charts </li></ul><ul><li>Photographs, pictures or videos </li></ul><ul><li>Maps </li></ul><ul><li>Handouts </li></ul><ul><li>Chalkboard, overhead transparencies, PP slides </li></ul>
    29. 29. How many types of charts? <ul><li>LINE GRAPH </li></ul>
    30. 30. How many types of charts? <ul><li>BAR GRAPH </li></ul>
    31. 31. How many types of charts? <ul><li>PIE CHART </li></ul>
    32. 32. How many types of charts? <ul><li>FLOW CHART </li></ul>
    33. 33. When to use which? illustrate key points for smaller audiences.   flip chart to illustrate key points for large audiences slides to illustrate a series of steps in a procedure, decision, or other &quot;stepwise&quot; process. flow chart show how percentages relate to each other within a whole.   pie chart compare data.   bar graph demonstrate how something has changed over a period of time.   line graph
    34. 34. What should be noted when <ul><li>- Designing visual aids ? </li></ul><ul><li>- Using visual aids ? </li></ul>
    35. 35. Designing
    36. 36. Three golden rules
    37. 37. Designing <ul><li>1. Visuals should not be exactly the same to the words. </li></ul><ul><li>2. Visuals should not include too much information. </li></ul><ul><li>3. Remember to design visuals to illustrate and summarize </li></ul><ul><li>4. Don’t use complete or lengthy sentences </li></ul><ul><li>5. Consider types of visuals and their colors. </li></ul>
    38. 38. Using <ul><li>Don’t use too many visual </li></ul><ul><li>Show visual aids only when you are talking about them </li></ul><ul><li>Talk about the visual aid while you are showing it. </li></ul><ul><li>Don’t only look at visuals and read. </li></ul><ul><li>Look at all the audience. </li></ul><ul><li>Talk to audience, not the visual aid. </li></ul>
    39. 39. Using (cont.) <ul><li>7. Be sure that everyone in the audience can see the visual aid. </li></ul><ul><li>Give audience enough time to see and understand visuals. </li></ul><ul><li>Do not pass objects around the audience while you are speaking. </li></ul><ul><li>Use pointer, or cover parts of the visual if necessary. </li></ul>
    40. 40. Focus <ul><li>Attract listeners’ attention to: </li></ul><ul><li>+ important points </li></ul><ul><li>+ give comments </li></ul><ul><li>+ give conclusion </li></ul>
    41. 41. Language <ul><li>Introduction and explanation </li></ul><ul><ul><li>Take a look at this </li></ul></ul><ul><ul><li>Let’s have a look at this </li></ul></ul><ul><ul><li>I’d like you to look at this </li></ul></ul><ul><ul><li>Here we can see… </li></ul></ul><ul><ul><li>The … represents… and the … represents </li></ul></ul>
    42. 42. Language <ul><li>Highlights and comments </li></ul><ul><ul><li>I’d like us to look at … in more detail. As you can see, …… </li></ul></ul><ul><ul><li>I’d also like to draw your attention to …. </li></ul></ul><ul><ul><li>If you look at it more closely, you’ll notice …… </li></ul></ul>
    43. 43. Language <ul><li>Interpretations </li></ul><ul><ul><li>I’m sure the implications of this …. </li></ul></ul><ul><ul><li>The conclusions to be drawn from this are clear to all of us. </li></ul></ul>
    44. 44. Some specific guidelines when using transparencies or PP slides <ul><li>Needs to be prepared carefully: </li></ul><ul><li>- Consider each part of the presentation and decide on the type of visuals </li></ul><ul><li>- Visuals should include only main points </li></ul>
    45. 45. <ul><li>Short : </li></ul><ul><li>- Visuals need to be clear and tidy </li></ul><ul><li>Simple : </li></ul><ul><li>- brief phrases or sentences </li></ul><ul><li>- No more than 10 lines/ page </li></ul><ul><li>- No more than 10 numbers/ page </li></ul><ul><li>- Pictures don’t need to be too detailed (if not necessary? </li></ul>
    46. 46. <ul><li>Attract audience attention by </li></ul><ul><li>using structure, and color </li></ul><ul><li>- designing visuals that audience only need a few seconds to understand. </li></ul><ul><li>- Remember to turn off the OHP or projector when no longer in use. </li></ul>
    47. 47. Use pictures or objects <ul><li>Make additional use of pictures or objects or real person if necessary. </li></ul>
    48. 48. SUMMARY <ul><li>1. Why visual aids? </li></ul><ul><li>2. What visual aids? </li></ul><ul><li>3. Some common notes </li></ul><ul><li>4. Some specific guidelines </li></ul>
    49. 49. Step 4- Prepare the speech <ul><li>How can we remember the speech? </li></ul><ul><li>4 levels of details: </li></ul><ul><li>1. Full script </li></ul><ul><li>2. Abbreviated script </li></ul><ul><li>3. Key words (note cards) </li></ul><ul><li>4. No written script </li></ul>
    50. 50. Step 5- Rehearse <ul><li>Why should we rehearse the speech? </li></ul><ul><li>How should we rehearse the speech? </li></ul><ul><li>What are the important points to check? </li></ul>
    51. 51. CONTROL YOUR VOICE <ul><li>- Pronunciation: clear </li></ul><ul><li>- Pace: fast, slow </li></ul><ul><li>- Intonation </li></ul><ul><li>- Volume </li></ul><ul><li>- Stress </li></ul><ul><li>- Pauses </li></ul>
    52. 52. VOICE CONTROL <ul><li>Practice 1: Read aloud the sentence individually </li></ul><ul><li>Practice 2: In pairs (5 minutes) </li></ul><ul><li>- Read the passages with intonation and stress </li></ul><ul><li>- Read the passages to the class </li></ul>