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Tools and Tips to Supercharge Your Productivity

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Carter Education Day
12/01/08

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Tools and Tips to Supercharge Your Productivity

  1. 1. WebSphere Software © 2008 IBM Corporation 10 Tools and Tips to Dan Griffin 12/01/08 Your Work Day Turbo Charge11
  2. 2. WebSphere Software © 2008 IBM Corporation 2 Jan 30, 2015 Tip #1 – Google Alerts  What is it? – A service from Google that emails you whenever your keywords show up online. For example, know when your product is mentioned in a blog.  Where can I find it? – Google.com/alerts Tell Google where to look. For example, only in blogs. How often do you want to be alerted? Do you want them to be emailed? You can also receive in RSS.
  3. 3. WebSphere Software © 2008 IBM Corporation 3 Jan 30, 2015 Tip #2: Bluepages and W3 Integrated into Firefox  What is it? – A plug-in for Firefox that allows you to search w3 and Bluepages directly from your browser  Where do I get it? – http:// www.phys.uu.nl/~run/ib Add directly to Firefox
  4. 4. WebSphere Software © 2008 IBM Corporation 4 Jan 30, 2015 Tip #3: Cool Google Tricks  Search by site  Search by date, document type, and more!
  5. 5. WebSphere Software © 2008 IBM Corporation 5 Jan 30, 2015 Tip #3: Cool Google Tricks (cont’d)  Find your backlinks
  6. 6. WebSphere Software © 2008 IBM Corporation 6 Jan 30, 2015 Tip #3: Cool Google Tricks (cont’d)  Convert currencies, measures, timezones, distances, etc.
  7. 7. WebSphere Software © 2008 IBM Corporation 7 Jan 30, 2015 Tip #4: How to Grab a Color and Use it in PPT  How many times has this happened to you? Is this it? Nope, not quite. How about this? Nope, that’s not it either. I really need to get that color!  What is it? – ColorPic – a color grabber – Where can I find it? http://www.iconico.com/colorpic/ Got it!
  8. 8. WebSphere Software © 2008 IBM Corporation 8 Jan 30, 2015 Tip #5: Create a PDF from Any Doc or Web Page  Typical belief is that you have to have to purchase full Adobe Acrobat to create PDFs  But there is a FREE solution!  What is it? – PDFCreator: A program that allows you to “print” to a PDF document  Where do I get it? – http:// sourceforge.net/projects/pdfcreator /
  9. 9. WebSphere Software © 2008 IBM Corporation 9 Jan 30, 2015 Tip #6 Create an Autofill button in Lotus Notes  How many times do you cut and paste your conference call dial-in information?  Automate that with a button in Lotus Notes Steps to Add to Lotus Notes:  Right click on your toolbar  Toolbar preferences  Customize  Click “New” and select “Button”  Fill in a Caption and in the “Formula” window use the following commands:  To add a blank line insert: @Command([EditInsertText];@NewLine);  To add a text line insert: @Command([EditInsertText];“Your Text Here"); For example, you could cut and paste the following: @Command([EditInsertText]:"Call-in: XXXXXXXX"); @Command([EditInsertText];@NewLine); @Command([EditInsertText];"Passcode: YYYYYYYYY")
  10. 10. WebSphere Software © 2008 IBM Corporation 10 Jan 30, 2015 Tip #7 Automate Repetitive tasks test1@example.com, test2@example.com, test3@example.com, test4@example.com, test5@example.com, test6@example.com, test7@example.com, test8@example.com, test9@example.com, test10@example.com, test11@example.com, test12@example.com, test13@example.com, test14@example.com, test15@example.com test1@example.com test2@example.com test3@example.com test4@example.com test5@example.com test6@example.com test7@example.com test8@example.com test9@example.com test10@example.co m test11@example.co m test12@example.co m test13@example.co m test14@example.co m test15@example.co m For example, turn this: Into this: Or this: <test1@example.com>;<test2@example.com>;<test3@example.com>; <test4@example.com>;<test5@example.com>;<test6@example.com>; <test7@example.com>;<test8@example.com>;<test9@example.com>; <test10@example.com>;<test11@example.com>;<test12@example.co m>;<test13@example.com>;<test14@example.com>;<test15@exampl e.com>;
  11. 11. WebSphere Software © 2008 IBM Corporation 11 Jan 30, 2015 Tip #7 Automate Repetitive tasks (cont’d) Or this: Into this: Yecsy Escalona/Venezuela/IBM@IBMVE Linda Grigoleit/Rochester/IBM Rebecca Mettler/Bakersfield/IBM Diana Waterson/San Francisco/IBM Liz Savoie/Austin/IBM Tom Creamer/Fort Lauderdale/IBM Richard Sufliarsky/Slovakia/IBM@IBMSK Rose Tyksinski/Bethesda/IBM Sylvia Moreno Lopez/Spain/IBM@IBMES Sakthi Palani/Schaumburg/IBM Kia Muktar/Toronto/IBM@IBMCA Karen Favero/Houston/IBM Anil A Kumar/San Jose/IBM Tina Dworak/Chicago/IBM
  12. 12. WebSphere Software © 2008 IBM Corporation 12 Jan 30, 2015 Tip #7 Automate Repetitive tasks (cont’d)  Using Textpad, you can easily record Macros and “Play them through the end of the file” – For example, you keystroke may be “end, delete, comma -- end, delete, comma – end, delete, comma…” – Record it once and then have Textpad repeat it.  What is it? Textpad 5 – A powerful text editor  Where do I get it? Textpad.com
  13. 13. WebSphere Software © 2008 IBM Corporation 13 Jan 30, 2015 Tip #8: Track Readers of RSS Feed (or downloaders of Podcast)  RSS Feeds are notoriously hard to track because people don’t actually come to your site  Traditionally, there is no easy way to track downloads of podcasts Your Blog or Podcast  What is it? A way to track RSS subscriptions and Podcast listens  Where do I get it? Feedburner.com
  14. 14. WebSphere Software © 2008 IBM Corporation 14 Jan 30, 2015 Tip #9 Find Those Lost Emails with Google Desktop  Search your computer for documents, emails, files, etc. Install directly from ISSI Search from the standard interface Or by pressing Control-Control to get a popup.
  15. 15. WebSphere Software © 2008 IBM Corporation 15 Jan 30, 2015 Tip #10: Purchase Order Bot on Sametime  Add orderinfo@us.ibm.com to your sametime list  Type “Cart ######” and then keyword – Keywords: status, requestor, initiator, buyer, submit date, approver, requesting department, supplier, ponumber  Type “PO ######” and then keyword – Keywords: invoiced?, supplier, podate, cart
  16. 16. WebSphere Software © 2008 IBM Corporation 16 Jan 30, 2015 Tip #11: How to Tell if you are CC’ed on a Note without Opening It

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