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Eagle Scout Project Documentation


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An overview of the important documentation necessary for a successful Eagle Scout Project.

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Published in: Leadership & Management
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Eagle Scout Project Documentation

  1. 1. Eagle Scout Project Documentation Rich Alden Blue Jacket Advancement September 12, 2013
  2. 2. Major Eagle Documents • Project Workbook • Eagle Application • Statement of Ambitions and Life Purpose • Letters of Recommendation
  3. 3. General Guidelines • Your Eagle project is just like the most important project you will ever do in high school – treat it with due respect • Start the process early, fill in and check data as it is available • Keep everything in a ring binder, not a folder • Fill out the forms completely • Get all other signatures before calling the district/council representative • Fillable pdf’s may not e-mail – print/scan if you need to send them • While hand-written workbooks are officially acceptable, computer-generated ones are easier to read
  4. 4. Project Workbook
  5. 5. Major Sections/Steps • Contact Information • Project Proposal • Final Plan • Fundraising Application • Report
  6. 6. “If it’s blue, it’s up to you.”
  7. 7. •Fill in data and pictures •Be thorough but brief •Refer to attachments, if needed
  8. 8. 1 2 3 4 5
  9. 9. Project Coach • Must be registered with BSA (in any position) and must have current Youth Protection • Should be familiar with the Eagle process and the skills required for project execution • Represents the perspective of the District and Council • Meets with the Scout after proposal approval but before work begins • Reviews the Final Project Plan and discusses strengths, weaknesses, risks and critical improvements • Has no approval authority but can be very helpful
  10. 10. Supplemental Material • Before/after/during pictures – the best, not a whole album • Dimensioned sketches of the project area, structures to be built, etc. – aerial photos, maps, documents from web searches • CAD drawings or other computer-generated documents • Estimates from Lowe’s, Home Depot, other material sources • Copies of requests for help with the project, invitations, correspondence with beneficiary • Copy of beneficiary’s tax exempt form
  11. 11. Eagle Application
  12. 12. Statement of Ambitions and Life Purpose
  13. 13. Statement of Ambitions and Life Purpose • Do not take this one lightly – it is often a key part of the Board of Review • Roadmap for the rest of your life • Talk to a mentor before writing • Start early, revise often as you think over your plan • Should reflect your ambitions and values – don’t just write what you think others want to hear • One to two pages, double spaced; name and date • Consider: personal goals, education, career, avocation, family, Scouting, giving goals
  14. 14. Letters of Reference
  15. 15. Letters of Reference • Recruit volunteers early – 5/6 letters required • Letters should be written (typed or handwritten), e-mails can be spoofed • Religious letter is important • Teachers are often asked to do a lot of letters at certain times of the year - have backup references ready • Letters are only to be opened at the Board of Review • Letters are not returned and may not be read at Courts of Honor
  16. 16. Questions?