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Condominium
 Insurance

                  1
Insurance

   In order to protect the safety, health, and welfare of the
    people of the State of Florida and to ensure consistency
    in the provision of insurance coverage to condominiums
    and their unit owners, section 718.111, F.S. applies to
    every residential condominium in the state, regardless of
    the date of its declaration of condominium.
   The association has the authority to amend the
    declaration of condominium, without regard to any
    requirement for mortgagee approval of amendments
    affecting insurance requirements, to conform the
    declaration of condominium to the coverage
    requirements of the Florida Condominium Act, (Chapter
    718, Florida Statutes)
                                                             2
What is required to be Insured?

   The association shall use it’s best effort to obtain and
    maintain insurance to protect the association, the
    association property, the common elements and the
    condominium property that is required to be insured by
    the association.
   The association may also obtain and maintain liability
    insurance for directors and officers, insurance for the
    benefit of association employees, and flood insurance for
    common elements, association property, and units.




                                                               3
Types of Insurance

   Property Insurance - Insurance that covers property
    damage caused by fire, wind, storms, and other similar
    risks.
   Fidelity Bonding – Coverage that will pay the
    association for money or other property lost because of
    dishonest acts of its bonded employees, either named or
    by positions.
   Liability Insurance – covers the association for
    accidents on the common grounds.
   Flood Insurance – covers the condominium in case of a
    flood, (this is a federal insurance program).
                                                             4
Property Insurance

   Adequate property insurance, regardless of any
    requirement in the declaration of condominium for
    coverage by the association for full insurable value,
    replacement cost, or similar coverage, must be based on
    the replacement cost of the property to be insured as
    determined by an independent insurance appraisal or
    update of a prior appraisal.
   The replacement cost must be determined at least once
    every 36 months. (This went into effect on July 1, 2008.)



                                                            5
Property Insurance continued…

The declaration of condominium as originally recorded or
  amended may require that condominium property
  consisting of freestanding buildings comprised of no
  more than one building in or on such unit, need not be
  insured by the association if the declaration requires the
  unit owner to obtain adequate insurance for the
  condominium property.
    An example of this would be where the condominium

     unit is a stand alone house, RV or mobile home.




                                                               6
Property Insurance continued…

   An association or group of associations may provide
    adequate property insurance through a self-insurance
    fund that complies with the requirements of sections
    624.460 – 624.488, Florida Statutes, which fall under,
    the Department of Financial Services, Office of
    Insurance Regulation.
   Self Insurance does not mean no insurance.




                                                             7
Property Insurance continued…

   The association may also provide adequate property
    insurance coverage for a group of at least three
    communities created and operating under chapters 718,
    719, 720, or 721 by obtaining and maintaining for such
    communities insurance coverage sufficient to cover an
    amount equal to the probable maximum loss for the
    communities for a 250-year windstorm event.
   A policy or program providing such coverage may not be
    issued or renewed after July 1, 2008, unless it has been
    reviewed and approved by the Office of Insurance
    Regulation. http://www.floir.com/


                                                             8
Determining Insurance Deductibles

   When determining the deductible amount of property
    insurance, the association may consider deductibles as
    determined by the board.
   The deductibles must be consistent with industry
    standards and prevailing practice for communities of
    similar size and age, and having similar construction and
    facilities in the locale where the condominium property is
    located.
   The board may establish the deductible base on the level
    of available funds and predetermined assessment
    authority at a meeting of the board in the manner set
    forth in section 718.112(2)(e), Florida Statues.

                                                             9
Determining the Deductible continued…

   Deductibles can range from 3% to 7% or more of the
    insured amount.
       Example: $500,000 policy, then:
         • 3% is $15,000;
         • 7% is $35,000;
         • 10% is $50,000.
   Associations may want to consider establishing a reserve to
    cover the deductible, otherwise a special assessment may
    be required.


                                                            10
What is Covered?
                       718.111(11)(f), F.S.
Every property insurance policy issued or renewed on or after January
  1, 2009, for the purpose of protecting the condominium must
  provide primary coverage for:

   All portions of the condominium property as originally installed or
    replacement of like kind and quality, in accordance with the original
    plans and specifications. (This now includes air-conditioners
    even if they serve one unit.)

   All alterations or additions made to the condominium property or
    association property pursuant to section 718.113(2), F.S. (Material
    Alterations)
   All limited common elements that are outside the boundaries of
    the unit.

                                                                        11
What is not Covered?

The coverage must exclude all personal property within the
 unit or limited common elements within the unit, and the
 following:
     Floor, wall, and ceiling coverings;
     Electrical fixtures;
     Appliances;
     Water heaters and water filters;
     Built-in cabinets and countertops;
     Window treatments, including curtains, drapes, blinds, hardware,
      and similar window treatment components;
     or replacements of any of the foregoing which are located within
      the boundaries of the unit and serve only such unit. Such
      property and any insurance thereupon is the responsibility of the
      unit owner.

                                                                     12
Unit Owner Insurance
Section 718.111(11)(1)(g), F.S. provides that a condominium unit
  owner’s policy must conform to the requirements of section 627.714
  Florida Statutes which reads as follows:
   For policies issued or renewed on or after July 1, 2010, coverage
    under a unit owner’s residential property policy must include at least
    $2,000 in property loss assessment coverage for all assessments
    made as a result of the same direct loss to the property, regardless
    of the number of the assessments, owed by all members of the
    association collectively if such loss is of the type of loss covered by
    the unit owner’s residential property insurance policy, to which a
    deductible of no more than $250 per direct property loss applies. If
    a deductible was or will be applied to other property loss sustained
    by the unit owner resulting from the same direct loss to the property,
    no deductible applies to the loss assessment coverage.




                                                                         13
Unit Owner Insurance
   The maximum amount of any unit owner’s loss assessment
    coverage that can be assessed for any loss shall be an amount
    equal to that unit owner’s loss assessment coverage limit in effect
    one day before the date of the occurrence. Any changes to the limit
    of a unit owner’s coverage for loss assessments made on or after
    the day before the date of the occurrence are not applicable to such
    loss.
   Regardless of the number of assessments, an insurer providing loss
    assessment coverage to a unit owner is not required to pay more
    than an amount equal to that unit owner’s loss assessment
    coverage limit as a result of the same direct loss to property.
   Every individual unit owner’s residential property policy must contain
    a provision stating that the coverage afforded by such policy is
    excess coverage over the amount recoverable under any other
    policy covering the same property.


                                                                        14
Reconstruction After a Property Loss
   Any portion of the condominium property that must be insured by
    the association against property loss pursuant to section
    718.111(11)(f), F.S., which is damaged shall be reconstructed,
    repaired, or replaced as necessary by the association as a common
    expense regardless of any provision to the contrary in the
    declaration.
   An association may not shift the cost of an insurable common
    expense to individual unit owners.
   The association is not obligated to pay for any reconstruction or
    repair expenses due to property loss to any improvements installed
    by a current or former owner of the unit or by the developer if the
    improvement benefits only the unit for which it was installed and is
    not part of the standard improvements installed by the developer on
    all units as part of original construction, whether or not such
    improvement is located within the unit. This paragraph does not
    relieve any party of its obligations regarding recovery due under any
    insurance implemented specifically for such improvements.
                                                                       15
Reconstruction After a Property Loss
                  continued…
All reconstruction work after a property loss must be
   undertaken by the association except as follows:
•   A unit owner may undertake reconstruction work on
    portions of the unit with the prior written consent of the
    board of administration. However, such work may be
    conditioned upon the approval of the repair methods, the
    qualifications of the proposed contractor, or the contract
    that is used for that purpose.
•   A unit owner must obtain all required governmental
    permits and approvals before commencing
    reconstruction.


                                                             16
Reconstruction After a Property Loss
                  continued…
   Unit owners are responsible for the cost of
    reconstruction of any portion of the condominium
    property for which the unit owner is required to carry
    property insurance.
   Such reconstruction work undertaken by the association
    is chargeable to the unit owner and enforceable as an
    assessment pursuant to section 718.116, F.S.




                                                             17
Multi-Condominium

   A multi-condominium association may elect, by a
    majority vote of the collective members of the
    condominiums operated by the association, to operate
    the condominiums as a single condominium for purposes
    of insurance matters, including, but not limited to, the
    purchase of the property insurance and the
    apportionment of deductibles and damages in excess of
    coverage.
   The election to consolidate the treatment of insurance
    premiums, deductibles, and excess damages constitutes
    an amendment to the declaration of all condominiums
    operated by the association, and the costs of insurance
    must be stated in the association budget.
   The amendments must be recorded to be effective.
                                                          18
Unit Owner Responsibilities for Repairs or
              Replacement Costs
All property insurance deductibles, uninsured losses, and other damages in
    excess of property insurance coverage under the property insurance
    policies maintained by the association are a common expense of the
    condominium, except that:

   A unit owner is responsible for the costs of repair or replacement of any
    portion of the condominium property not paid by insurance proceeds if such
    damage is caused by the following:
     •   Intentional conduct;
     •   Negligence;
     •   Failure to comply with the terms of the declaration or the rules of the
         association by a unit owner, the members of his or her family, unit
         occupants, tenants, guests, or invitees without compromising the rights
         of any insurer; and
     •   Costs of repair or replacement of personal property of other unit owners
         or the association, as well as other property, whether real or personal,
         which the unit owners are required to insure.

                                                                               19
Unit Owner Responsibilities for Repairs or
         Replacement Costs continued…

   To the extent that the cost of repair or reconstruction for which the
    unit owner is responsible under this statute is reimbursed to the
    association by insurance proceeds, and the association has
    collected the cost of such repair or reconstruction from the unit
    owner, the association shall reimburse the unit owner without the
    waiver of any rights of subrogation.

   The association is not obligated to pay for reconstruction or repairs
    of property losses as a common expense if the property losses were
    known or should have been known to a unit owner and were not
    reported to the association until after the insurance claim of the
    association for that property was settled or resolved with finality, or
    denied because it was untimely filed.

                                                                            20
Deductible Opt Out
   An association may, upon the approval of a majority of the total
    voting interests in the association, opt out of the provision of the
    statute that provides that all property insurance deductibles,
    uninsured losses, and other damages in excess of property
    insurance coverage under the property insurance policies
    maintained by the association are a common expense of the
    condominium in place of the allocation manner provided for in the
    declaration.
   This also applies to any condominium in a multi-condominium
    association that has not consolidated its financial operations as
    provided in section 718.111(6), F.S.

   Such vote may be approved by the voting interests of the
    association without regard to any mortgagee consent requirements.



                                                                           21
Deductible Opt Out continued…
   Any association or condominium voting to opt out of the guidelines
    for repair or reconstruction expenses must record a notice setting
    forth the date of the opt-out vote and the page of the official records
    book on which the declaration is recorded.
   The decision to opt out is effective upon the date of recording of the
    notice in the public records by the association.
   An association that has voted to opt out may reverse that decision
    by the same vote required to pass the opt out and notice thereof
    shall be recorded in the official records.




                                                                          22
Fidelity Bonds – Director/Officer Insurance

   The association shall obtain and maintain adequate insurance or
    fidelity bonding of all persons who control or disburse funds of the
    association.
   The term "persons who control or disburse funds of the association"
    includes, but is not limited to, those individuals authorized to sign
    checks and the president, secretary, and treasurer of the
    association.
   The association shall bear the cost of bonding.

   The insurance policy or fidelity bond must cover the maximum funds
    that will be in the custody of the association or its managing agent at
    any one time.


                                                                           23
Customer Contact Center
   For additional information concerning the
    Condominium or Cooperative Acts and to
    request copies of educational materials available
    to condominium and cooperative unit owners you
    may contact the Department’s Customer Contact
    Center at Center at 1-800-226-9101 (Florida
    Only) or 850-488-1122.
   You may also e-mail the Department at
            call.center@dbpr.state.fl.us
   Statutes and other information concerning the
    division are available on the World Wide Web at
    www.myfloridalicense.com/dbpr/lsc/index.html
                                                        24

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Condominium Insurance

  • 2. Insurance  In order to protect the safety, health, and welfare of the people of the State of Florida and to ensure consistency in the provision of insurance coverage to condominiums and their unit owners, section 718.111, F.S. applies to every residential condominium in the state, regardless of the date of its declaration of condominium.  The association has the authority to amend the declaration of condominium, without regard to any requirement for mortgagee approval of amendments affecting insurance requirements, to conform the declaration of condominium to the coverage requirements of the Florida Condominium Act, (Chapter 718, Florida Statutes) 2
  • 3. What is required to be Insured?  The association shall use it’s best effort to obtain and maintain insurance to protect the association, the association property, the common elements and the condominium property that is required to be insured by the association.  The association may also obtain and maintain liability insurance for directors and officers, insurance for the benefit of association employees, and flood insurance for common elements, association property, and units. 3
  • 4. Types of Insurance  Property Insurance - Insurance that covers property damage caused by fire, wind, storms, and other similar risks.  Fidelity Bonding – Coverage that will pay the association for money or other property lost because of dishonest acts of its bonded employees, either named or by positions.  Liability Insurance – covers the association for accidents on the common grounds.  Flood Insurance – covers the condominium in case of a flood, (this is a federal insurance program). 4
  • 5. Property Insurance  Adequate property insurance, regardless of any requirement in the declaration of condominium for coverage by the association for full insurable value, replacement cost, or similar coverage, must be based on the replacement cost of the property to be insured as determined by an independent insurance appraisal or update of a prior appraisal.  The replacement cost must be determined at least once every 36 months. (This went into effect on July 1, 2008.) 5
  • 6. Property Insurance continued… The declaration of condominium as originally recorded or amended may require that condominium property consisting of freestanding buildings comprised of no more than one building in or on such unit, need not be insured by the association if the declaration requires the unit owner to obtain adequate insurance for the condominium property.  An example of this would be where the condominium unit is a stand alone house, RV or mobile home. 6
  • 7. Property Insurance continued…  An association or group of associations may provide adequate property insurance through a self-insurance fund that complies with the requirements of sections 624.460 – 624.488, Florida Statutes, which fall under, the Department of Financial Services, Office of Insurance Regulation.  Self Insurance does not mean no insurance. 7
  • 8. Property Insurance continued…  The association may also provide adequate property insurance coverage for a group of at least three communities created and operating under chapters 718, 719, 720, or 721 by obtaining and maintaining for such communities insurance coverage sufficient to cover an amount equal to the probable maximum loss for the communities for a 250-year windstorm event.  A policy or program providing such coverage may not be issued or renewed after July 1, 2008, unless it has been reviewed and approved by the Office of Insurance Regulation. http://www.floir.com/ 8
  • 9. Determining Insurance Deductibles  When determining the deductible amount of property insurance, the association may consider deductibles as determined by the board.  The deductibles must be consistent with industry standards and prevailing practice for communities of similar size and age, and having similar construction and facilities in the locale where the condominium property is located.  The board may establish the deductible base on the level of available funds and predetermined assessment authority at a meeting of the board in the manner set forth in section 718.112(2)(e), Florida Statues. 9
  • 10. Determining the Deductible continued…  Deductibles can range from 3% to 7% or more of the insured amount.  Example: $500,000 policy, then: • 3% is $15,000; • 7% is $35,000; • 10% is $50,000.  Associations may want to consider establishing a reserve to cover the deductible, otherwise a special assessment may be required. 10
  • 11. What is Covered? 718.111(11)(f), F.S. Every property insurance policy issued or renewed on or after January 1, 2009, for the purpose of protecting the condominium must provide primary coverage for:  All portions of the condominium property as originally installed or replacement of like kind and quality, in accordance with the original plans and specifications. (This now includes air-conditioners even if they serve one unit.)  All alterations or additions made to the condominium property or association property pursuant to section 718.113(2), F.S. (Material Alterations)  All limited common elements that are outside the boundaries of the unit. 11
  • 12. What is not Covered? The coverage must exclude all personal property within the unit or limited common elements within the unit, and the following:  Floor, wall, and ceiling coverings;  Electrical fixtures;  Appliances;  Water heaters and water filters;  Built-in cabinets and countertops;  Window treatments, including curtains, drapes, blinds, hardware, and similar window treatment components;  or replacements of any of the foregoing which are located within the boundaries of the unit and serve only such unit. Such property and any insurance thereupon is the responsibility of the unit owner. 12
  • 13. Unit Owner Insurance Section 718.111(11)(1)(g), F.S. provides that a condominium unit owner’s policy must conform to the requirements of section 627.714 Florida Statutes which reads as follows:  For policies issued or renewed on or after July 1, 2010, coverage under a unit owner’s residential property policy must include at least $2,000 in property loss assessment coverage for all assessments made as a result of the same direct loss to the property, regardless of the number of the assessments, owed by all members of the association collectively if such loss is of the type of loss covered by the unit owner’s residential property insurance policy, to which a deductible of no more than $250 per direct property loss applies. If a deductible was or will be applied to other property loss sustained by the unit owner resulting from the same direct loss to the property, no deductible applies to the loss assessment coverage. 13
  • 14. Unit Owner Insurance  The maximum amount of any unit owner’s loss assessment coverage that can be assessed for any loss shall be an amount equal to that unit owner’s loss assessment coverage limit in effect one day before the date of the occurrence. Any changes to the limit of a unit owner’s coverage for loss assessments made on or after the day before the date of the occurrence are not applicable to such loss.  Regardless of the number of assessments, an insurer providing loss assessment coverage to a unit owner is not required to pay more than an amount equal to that unit owner’s loss assessment coverage limit as a result of the same direct loss to property.  Every individual unit owner’s residential property policy must contain a provision stating that the coverage afforded by such policy is excess coverage over the amount recoverable under any other policy covering the same property. 14
  • 15. Reconstruction After a Property Loss  Any portion of the condominium property that must be insured by the association against property loss pursuant to section 718.111(11)(f), F.S., which is damaged shall be reconstructed, repaired, or replaced as necessary by the association as a common expense regardless of any provision to the contrary in the declaration.  An association may not shift the cost of an insurable common expense to individual unit owners.  The association is not obligated to pay for any reconstruction or repair expenses due to property loss to any improvements installed by a current or former owner of the unit or by the developer if the improvement benefits only the unit for which it was installed and is not part of the standard improvements installed by the developer on all units as part of original construction, whether or not such improvement is located within the unit. This paragraph does not relieve any party of its obligations regarding recovery due under any insurance implemented specifically for such improvements. 15
  • 16. Reconstruction After a Property Loss continued… All reconstruction work after a property loss must be undertaken by the association except as follows: • A unit owner may undertake reconstruction work on portions of the unit with the prior written consent of the board of administration. However, such work may be conditioned upon the approval of the repair methods, the qualifications of the proposed contractor, or the contract that is used for that purpose. • A unit owner must obtain all required governmental permits and approvals before commencing reconstruction. 16
  • 17. Reconstruction After a Property Loss continued…  Unit owners are responsible for the cost of reconstruction of any portion of the condominium property for which the unit owner is required to carry property insurance.  Such reconstruction work undertaken by the association is chargeable to the unit owner and enforceable as an assessment pursuant to section 718.116, F.S. 17
  • 18. Multi-Condominium  A multi-condominium association may elect, by a majority vote of the collective members of the condominiums operated by the association, to operate the condominiums as a single condominium for purposes of insurance matters, including, but not limited to, the purchase of the property insurance and the apportionment of deductibles and damages in excess of coverage.  The election to consolidate the treatment of insurance premiums, deductibles, and excess damages constitutes an amendment to the declaration of all condominiums operated by the association, and the costs of insurance must be stated in the association budget.  The amendments must be recorded to be effective. 18
  • 19. Unit Owner Responsibilities for Repairs or Replacement Costs All property insurance deductibles, uninsured losses, and other damages in excess of property insurance coverage under the property insurance policies maintained by the association are a common expense of the condominium, except that:  A unit owner is responsible for the costs of repair or replacement of any portion of the condominium property not paid by insurance proceeds if such damage is caused by the following: • Intentional conduct; • Negligence; • Failure to comply with the terms of the declaration or the rules of the association by a unit owner, the members of his or her family, unit occupants, tenants, guests, or invitees without compromising the rights of any insurer; and • Costs of repair or replacement of personal property of other unit owners or the association, as well as other property, whether real or personal, which the unit owners are required to insure. 19
  • 20. Unit Owner Responsibilities for Repairs or Replacement Costs continued…  To the extent that the cost of repair or reconstruction for which the unit owner is responsible under this statute is reimbursed to the association by insurance proceeds, and the association has collected the cost of such repair or reconstruction from the unit owner, the association shall reimburse the unit owner without the waiver of any rights of subrogation.  The association is not obligated to pay for reconstruction or repairs of property losses as a common expense if the property losses were known or should have been known to a unit owner and were not reported to the association until after the insurance claim of the association for that property was settled or resolved with finality, or denied because it was untimely filed. 20
  • 21. Deductible Opt Out  An association may, upon the approval of a majority of the total voting interests in the association, opt out of the provision of the statute that provides that all property insurance deductibles, uninsured losses, and other damages in excess of property insurance coverage under the property insurance policies maintained by the association are a common expense of the condominium in place of the allocation manner provided for in the declaration.  This also applies to any condominium in a multi-condominium association that has not consolidated its financial operations as provided in section 718.111(6), F.S.  Such vote may be approved by the voting interests of the association without regard to any mortgagee consent requirements. 21
  • 22. Deductible Opt Out continued…  Any association or condominium voting to opt out of the guidelines for repair or reconstruction expenses must record a notice setting forth the date of the opt-out vote and the page of the official records book on which the declaration is recorded.  The decision to opt out is effective upon the date of recording of the notice in the public records by the association.  An association that has voted to opt out may reverse that decision by the same vote required to pass the opt out and notice thereof shall be recorded in the official records. 22
  • 23. Fidelity Bonds – Director/Officer Insurance  The association shall obtain and maintain adequate insurance or fidelity bonding of all persons who control or disburse funds of the association.  The term "persons who control or disburse funds of the association" includes, but is not limited to, those individuals authorized to sign checks and the president, secretary, and treasurer of the association.  The association shall bear the cost of bonding.  The insurance policy or fidelity bond must cover the maximum funds that will be in the custody of the association or its managing agent at any one time. 23
  • 24. Customer Contact Center  For additional information concerning the Condominium or Cooperative Acts and to request copies of educational materials available to condominium and cooperative unit owners you may contact the Department’s Customer Contact Center at Center at 1-800-226-9101 (Florida Only) or 850-488-1122.  You may also e-mail the Department at call.center@dbpr.state.fl.us  Statutes and other information concerning the division are available on the World Wide Web at www.myfloridalicense.com/dbpr/lsc/index.html 24