Meetings That WorkEffective meetings require planning in    advance by the Presiding Officer and    everyone who participa...
Meetings Have PurposeEach meeting and agenda item is clear To share ideas and information only To brief members before a...
Knowledge SkillsetsA successful meeting participant needs: Knowledge of the subject matter at hand Knowledge of Roberts ...
Parliamentary rules take intoaccount the often conflicting   interests that develop during meetings, and they  provide pro...
Basic Definitions• Quorum – minimum number of members  required to transact business• Bylaws – basic regulations governing...
Six Steps in Handling         a Main Motion1. Member makes a motion2. Another member seconds the motion3. Presiding office...
Exercise 1 – Make Motion, Debate, VoteA Board member makes a motion; I move that   (or “to”) ……..It is seconded and debate...
Subsidiary Motions1.   Postpone indefinitely – group avoids direct vote on     main motion2.   Amend – word pending motion...
Exercise 2 – Order of PrecedenceA Board member motion is seconded, debate is   activeSubsidiary motions are made.Members a...
Privileged Motions1.   Call for Orders of the Day2.   Raise a question of privilege3.   Recess4.   Adjourn5.   Fix time to...
Exercise 3 – Privileged MotionsA Board member motion is seconded, debate is   activeSubsidiary motions are made.Members ad...
Most Frequently Used      Incidental Motions1.   Point of Order2.   Appeal3.   Point of information4.   Suspension of rule...
The Structure ofParliamentary Procedure         Motions    Subsidiary Motions    Privileged Motions    Incidental Motions
Value of Roberts Rules of Order• Have effective meetings• Discuss matters in productive ways• Make progress on difficult m...
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Roberts rules of order

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Roberts rules of order

  1. 1. Meetings That WorkEffective meetings require planning in advance by the Presiding Officer and everyone who participates.Members are committed to the group purpose.Understand the reason for the meeting and do your preparation in accordance with this understanding.
  2. 2. Meetings Have PurposeEach meeting and agenda item is clear To share ideas and information only To brief members before action To generate new ideas To make a decision To make a recommendation• Always know what the purpose is
  3. 3. Knowledge SkillsetsA successful meeting participant needs: Knowledge of the subject matter at hand Knowledge of Roberts Rules of Order Knowledge of persuasive powers Knowledge of critical thinking Knowledge of decision making Knowledge of human dynamics
  4. 4. Parliamentary rules take intoaccount the often conflicting interests that develop during meetings, and they provide procedures that ensure decisions are made fairly.
  5. 5. Basic Definitions• Quorum – minimum number of members required to transact business• Bylaws – basic regulations governing the organization• Standing rules – details concerning administration of organization• Motion – formal proposal that an action be taken• Presiding officer – meeting leader who sees that rules are observed
  6. 6. Six Steps in Handling a Main Motion1. Member makes a motion2. Another member seconds the motion3. Presiding officer places motion before group4. Motion is open for debate5. Motion is put to a vote6. Presiding officer announces result
  7. 7. Exercise 1 – Make Motion, Debate, VoteA Board member makes a motion; I move that (or “to”) ……..It is seconded and debate beginsThe member speaks in support.Another speaks in opposition followed by members alternate speaking on the motion.Motion stated, call for vote, announce result.
  8. 8. Subsidiary Motions1. Postpone indefinitely – group avoids direct vote on main motion2. Amend – word pending motion is modified3. Refer to committee – send to another group for study4. Postpone to a certain time – consider something later5. Limit or extend limits of debate6. Previous question – stop debate on pending motion and vote7. Lay on table – put aside a pending motion
  9. 9. Exercise 2 – Order of PrecedenceA Board member motion is seconded, debate is activeSubsidiary motions are made.Members address the Presiding OfficerThe Presiding Officer manages motion precedence through the debate.The Presiding Officer reminds all that of the immediately pending motion and secondary motions.
  10. 10. Privileged Motions1. Call for Orders of the Day2. Raise a question of privilege3. Recess4. Adjourn5. Fix time to adjourn Note: Set the next meeting if not already scheduled
  11. 11. Exercise 3 – Privileged MotionsA Board member motion is seconded, debate is activeSubsidiary motions are made.Members address the Presiding OfficerThe Presiding Officer manages motion precedence through the debate.The Presiding Officer reminds all that of the immediately pending motion.
  12. 12. Most Frequently Used Incidental Motions1. Point of Order2. Appeal3. Point of information4. Suspension of rules5. Objection to consideration of question6. Division of question7. Consideration by paragraph8. Division of assembly
  13. 13. The Structure ofParliamentary Procedure Motions Subsidiary Motions Privileged Motions Incidental Motions
  14. 14. Value of Roberts Rules of Order• Have effective meetings• Discuss matters in productive ways• Make progress on difficult matters• Build leadership skills• Refine presentation skills• Appreciate the value of coalitions

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