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Inforln.com ERP LN Finance Concepts Overview Training

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Inforum 2014 Infor ERP differences training for Infor Ming.le, Infor Cloudsuites and Infor ERP LN. These presentations explain how to use new functionality enhancements in Infor LN 10.4 and other applications within the vertical industry Cloudsuites. There are Cloudsuites for Financials, Aerospace and Defense (A&D), Automotive, Industrial Machining and Equipment and other discrete manufacturing industries. If you still have Baan 4, FourthShift, Microsoft Dynamics GP, SAP R/3 or any other legacy ERP, then you might want to consider Infor LN. We specialize in Baan 4 to LN migrations but can handle upgrades from virtually any manufacturing ERP system to the new Infor CloudSuites. For more information and how-to content, visit http://inforln.com or contact Dan Aldridge, CEO of Performa Apps, at 703.251.4504.

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Inforln.com ERP LN Finance Concepts Overview Training

  1. 1. 1Copyright © 2012. Infor. All Rights Reserved. www.infor.com
  2. 2. 2Copyright © 2012. Infor. All Rights Reserved. www.infor.comCopyright © 2012. Infor. All Rights Reserved. www.infor.com 2 Infor LN Finance Overview and Concepts Dan Aldridge, Senior Consultant, Infor
  3. 3. 3Copyright © 2012. Infor. All Rights Reserved. www.infor.com3 Course Methodology Lecture and Discussion 40% Hands-on Practice 50% Measure Results 10% Practical Exercises Demonstrations Application of Concepts Business Concepts Review Questions
  4. 4. 4Copyright © 2012. Infor. All Rights Reserved. www.infor.com4 Student Guide Icons Guided Task Complete the steps with your instructor. Ask for assistance or ask any questions while completing the task. Refer to the Student Guide With your instructor, review the detailed information in the Student Guide. Instructor Demonstration Watch your instructor complete the steps, listening to the explanation. Generally, only one person can complete the activity. Independent Task Does not provide detailed step-by-step instructions to follow. Complete the steps independently. Ask your instructor to assist you with any questions or problems.
  5. 5. 5Copyright © 2012. Infor. All Rights Reserved. www.infor.com Course Objectives Upon completion of this course, you will have a general understanding of the processes and functionality of Infor LN Financials, and can recognize the concept of the financial integrations with Operations Management packages.
  6. 6. 6Copyright © 2012. Infor. All Rights Reserved. www.infor.com Agenda • Lesson 0 Getting Started • Lesson 1 Common Financials Data • Lesson 2 General Ledger • Lesson 3 Accounts Payable • Lesson 4 Central Invoicing & Accounts Receivable • Lesson 5 Cash Management • Lesson 6 Fixed Assets Management • Lesson 7 Controlling • Lesson 8 Financial Statements • Lesson 9 Financial Integrations
  7. 7. 7Copyright © 2012. Infor. All Rights Reserved. www.infor.comCopyright © 2012. Infor. All Rights Reserved. www.infor.com 77 Lesson 1–0 Common Financials Data
  8. 8. 8Copyright © 2012. Infor. All Rights Reserved. www.infor.com8 Building a Company in LN
  9. 9. 9Copyright © 2012. Infor. All Rights Reserved. www.infor.com Departments Warehouses Bus. Partners Projects 9 Enterprise Structure Model
  10. 10. 10Copyright © 2012. Infor. All Rights Reserved. www.infor.com • Several separate production companies are controlled in separate financial companies Finance 2 Factory B Factory C Finance 3 Factory A Finance 1 Group Company 10 Multi-Company
  11. 11. 11Copyright © 2012. Infor. All Rights Reserved. www.infor.com Defining organization - Enterprise Units Logistic company 100 EU 1 EU 2 Finance Company 100 Finance Company 200 Plant 1 Plant 2 11
  12. 12. 12Copyright © 2012. Infor. All Rights Reserved. www.infor.com12 Enterprise Units Logistical company100 Financial company 200 Financial company 300 Enterprise Unit (Location 1) Enterprise Unit 2 (Location 2) SO PO PP SO PP WH WH SO PP PO WH = Warehouse = Production plant = Purchase office = Sales office
  13. 13. 13Copyright © 2012. Infor. All Rights Reserved. www.infor.com13 Currency Systems CAD Reference EUR EURUSD Dependent BRL USD CAD Independent External CAD Local/ Reporting USD Single * New in FP5: Standard
  14. 14. 14Copyright © 2012. Infor. All Rights Reserved. www.infor.com Structure Common Data Company Employee Addresses B.P. Sub-entities Item Base Data General Data Calendars EMM Tables: Logistic / Financial/ Taxes Common Data 14
  15. 15. 15Copyright © 2012. Infor. All Rights Reserved. www.infor.com15 Pay To Invoice From Pay By Invoice To Supplier Roles Customer Roles Business Partner • All supplier and/or all customer roles must be defined for a business partner Business Partner Invoice To Ship To Pay By Pay To Invoice From Ship From Sold To Buy From
  16. 16. 16Copyright © 2012. Infor. All Rights Reserved. www.infor.com16 Business Partner Characteristics Business Partner Number Group #’s Addresses CurrencyContacts Banks Financial Business Partner Group
  17. 17. 17Copyright © 2012. Infor. All Rights Reserved. www.infor.com17 for Customers for Suppliers Financial Business Partner Group Purpose  To group similar customers or supplier  To assign ledger accounts and dimension codes for semi automatic entries; based on pre-defined events generating transactions for those groupings  Multiple control accounts per business partner  Note. Every business partner must be linked to a FBPG via the business partner roles
  18. 18. 18Copyright © 2012. Infor. All Rights Reserved. www.infor.com Tax Codes 18 High VAT Country Low VAT Tax Codes Netherlands HST GST Canada PST 19 % 6 % 5 % 2 % Ledger Accounts Purchase Tax Sales Tax Shifted Tax Sales LA Purchase Tax Sales Tax Shifted Tax Sales LA Infor LN Financials
  19. 19. 19Copyright © 2012. Infor. All Rights Reserved. www.infor.com19 Modeling Tax Scenarios Exceptions Applications Tax Defaulting Library Standard Tax Library Tax Exception Library Destination Sales Tax  Customer can define tax scenario for specific situation  Applications call tax dll. There, first checked if for that situation a tax scenario is modeled. If yes, data from there is taken, otherwise, the standard ERP tax function is used
  20. 20. 20Copyright © 2012. Infor. All Rights Reserved. www.infor.com20 Independent Task: Common Financials Data • Check the enterprise model • Create a new currency rate • Add a terms of payment • Business partner group • Add a customer • Insert a new tax percentage
  21. 21. 21Copyright © 2012. Infor. All Rights Reserved. www.infor.com21 Infor LN Financials Operations Management Packages: •Order Management •Warehouse Mgt. •Manufacturing •Service •Project •Freight • People DIM 5 DIM 4 DIM 3 DIM 2 DIM 1 General Ledger Accounts Receivable Fixed Assets Mgt Cash Management •Central Invoicing Financial Statements Controlling Budgeting Cost Accounting Accounts Payable CPR BP
  22. 22. 22Copyright © 2012. Infor. All Rights Reserved. www.infor.comCopyright © 2012. Infor. All Rights Reserved. www.infor.com 2222 Lesson 2–0 General Ledger Financial Concepts & Overview Infor LN
  23. 23. 23Copyright © 2012. Infor. All Rights Reserved. www.infor.com23 Operations Management Packages: •Order Management •Warehouse Mgt. •Manufacturing •Service •Project •Freight • People Infor LN Financials DIM 5 DIM 4 DIM 3 DIM 2 DIM 1 General Ledger Accounts Receivable Fixed Assets Mgt Cash Management •Central Invoicing Financial Statements Controlling Budgeting Cost Accounting Accounts Payable
  24. 24. 24Copyright © 2012. Infor. All Rights Reserved. www.infor.com24 Multiple Business Unit Financials Enterprise x Enterprise 2 Enterprise 1 Financial Group Sales Production … Bus Unit ProjectRegion Product Line … General Ledger level Dimensions
  25. 25. 25Copyright © 2012. Infor. All Rights Reserved. www.infor.com25 Chart of Accounts Example Depreciation Costs C1 Maintenance Costs C2 Direct Wage Costs C3 Indirect Wage Costs C4 Production Costs P Machine Costs P1 Wage Costs P2
  26. 26. 26Copyright © 2012. Infor. All Rights Reserved. www.infor.com26 Sales New Existing Repair Other • Chart of Account Types: • Balance Sheet • Income Statement • Inter-company • Text • 12 Alpha/numeric characters • Parent/Child Relationships • 99 levels of subtotals • Integration account • Quantities • Currency base • Matching • Blocking • Statutory versus Complementary • Daily and BP balances Chart of Accounts
  27. 27. 27Copyright © 2012. Infor. All Rights Reserved. www.infor.com27 Parent – Child Relations C1 C2 C3 C4 C5 C6 C7 P P1 P2 P3 DIM 1 DIM 2 DIM 3 DIM 4 DIM 5 Dimensions P P3 P2 P1 C1 C2 C3 C4 C5 C6 C7 Ledger Accounts C = Child P = Parent
  28. 28. 28Copyright © 2012. Infor. All Rights Reserved. www.infor.com28 Enter Transactions Transaction Entry Date Date 10/01/2006 Fiscal year 2006 Fiscal Period 04 Reporting Period 01 Tax Period 02 Batch number 416 Transaction Type GLD Journals (Detailed) API Purchase Invoices (order) CBD Bank Transactions (Detailed) Journal Voucher Invoices (pur / sls) Credit notes (pur / sls) Opening balance Cash Purchase / Sales Corrections
  29. 29. 29Copyright © 2012. Infor. All Rights Reserved. www.infor.com29 • Maintain Transaction (New: Transaction Entry) • Enter Batch Header* • Enter Transaction Type* • Enter Line Details • Print Non-Finalized (optional) • Finalize Transaction • Finalization Administrator Same for G/L, ACP, ACR & CMG *All transactions are created with a Transaction Type and processed in a Batch Transaction Processing Summary
  30. 30. 30Copyright © 2012. Infor. All Rights Reserved. www.infor.com30 • Transaction Type = user-defined; 3 alphanumeric characters • Series Code = categorizes all transactions of a given type; up to 4 alphanumeric characters • Last-Used Number = system generated sequential #; balance of characters where sum of series # + first free # is 8 characters Transaction Type Series Code Last-Used Number API 20040001 GLD 10 000001 Financial Document Numbers
  31. 31. 31Copyright © 2012. Infor. All Rights Reserved. www.infor.com31 Inquiries & Reports Finalization Run #UPDATE --------- Batch 5 --------- Batch 4 --------- Batch 3 -------- Batch 2 Batch 1 STATUS ‘Non-finalised’ STATUS ‘Finalised’ Transaction Processing
  32. 32. 32Copyright © 2012. Infor. All Rights Reserved. www.infor.com32 Production costs P Machine costs Labour costs P 1 P 1 Depreciation costs Service costs C1 C2 Direct Labour costs Indirect Labour costs C3 C4 Production Department Tables Assembly Department Chairs C10 C11 C12 C13 Drill Down
  33. 33. 33Copyright © 2012. Infor. All Rights Reserved. www.infor.com33 15% 20% 35% 5% 25% Transaction Schedules To distribute costs to ledger accounts, based on either amounts or percentages, from a predefined schedule.  Enter transaction schedule  decide if amount or percentages  currency  Enter transaction schedule details  actual amounts or percentages by ledger accounts & dimensions
  34. 34. 34Copyright © 2012. Infor. All Rights Reserved. www.infor.com34 • Example: when salary expenses are recorded on Transaction Type xx, automatically generate an entry for 18% benefit expenses to predefined accounts Automatic Transactions To generate automatic transactions for additional costs based on a combination of transaction type, ledger account and sequence number.
  35. 35. 35Copyright © 2012. Infor. All Rights Reserved. www.infor.com35 Reverse Entries Journal zzzzz D zzzzz Cr zzzzz D Finalized Transactions Non-Finalized Transactions Journal zzzzz D zzzzz Cr zzzzz D Journal zzzzz D zzzzz Cr zzzzz D Journal zzzzz D zzzzz Cr zzzzz D Journal zzzzz -D zzzzz -Cr zzzzz -D
  36. 36. 36Copyright © 2012. Infor. All Rights Reserved. www.infor.com36 • Journals, Sales, Purchase • Recurring Instructions • Generate recurring entries Recurring Transactions Period 1 Period 2 Period NToday To process entries that are prepared and/or reversed automatically over multiple periods. Can be changed!
  37. 37. 37Copyright © 2012. Infor. All Rights Reserved. www.infor.com37 Debit Employee advances Credit Employee advances $500 $500 GLAccount Matching • Match debit and credit postings on the same ledger account with each other  Useful for intermediate accounts  Suspense accounts  Personnel advances
  38. 38. 38Copyright © 2012. Infor. All Rights Reserved. www.infor.com38 Cash-Receipt Note Date: 1-1-2001 Amount: $50 Cash Employee: Johnson Statement of Expenses Date: 5-1-2001 Amount: $30 Diner Amount: $20 Cash ENTER Employee: Johnson (D) Advance Payments Employees 50 (CR) Cash 50 (D) Cash 20 (D) Diner Expense 30 (CR) Advance Payments Employees 50 GL Account Matching (D) Advance Payments Employees $50 (CR) Advance Payments Employees $50 GLAccount Matching
  39. 39. 39Copyright © 2012. Infor. All Rights Reserved. www.infor.com39 Periods  Period Status  Close Periods Open Closed Finally Closed To aggregate transactions over time in fiscal, reporting or tax periods within Infor LN Financials
  40. 40. 40Copyright © 2012. Infor. All Rights Reserved. www.infor.com40 Independent Task: General Ledger • Create a ledger account • Create dimensions • Check transaction types • Add a journal voucher • Finalize transactions • Analyze ledger history • Close a period • Case: General Ledger
  41. 41. 41Copyright © 2012. Infor. All Rights Reserved. www.infor.comCopyright © 2012. Infor. All Rights Reserved. www.infor.com 4141 Lesson 3–0 Accounts Payable Financial Concepts & Overview Infor LN
  42. 42. 42Copyright © 2012. Infor. All Rights Reserved. www.infor.com42 Operations Management Packages: •Order Management •Warehouse Mgt. •Manufacturing •Service •Project •Freight • People Infor LN Financials Relations Accounts Payable DIM 5 DIM 4 DIM 3 DIM 2 DIM 1 General Ledger Accounts Receivable Fixed Assets Mgt Cash Management •Central Invoicing Financial Statements Controlling Budgeting Cost Accounting Accounts Payable
  43. 43. 43Copyright © 2012. Infor. All Rights Reserved. www.infor.com43 Pay from receipts (Self-Billing) Payment Schedules Problem Invoices and Business Partners ACP Processes  Receive and Authorize Invoices  Fast and friendly invoice entry based on order or packing slip data  Matching and Approving  Matching based on order or packing slip data  Automatic matching  Invoice approval by batch
  44. 44. 44Copyright © 2012. Infor. All Rights Reserved. www.infor.com44 Purchase Invoices Register invoices Purchase Invoice Automatic depends on parameters ACP: •Automatic matching •Tolerances Matching with an purchase order Approve purchase invoices Finalise transaction Link with a Ledger Account Maintain received purchase invoices Approve received purchase invoices Copy Optional function Open entries
  45. 45. 45Copyright © 2012. Infor. All Rights Reserved. www.infor.com Self Billed Invoice Register Invoice Approved for Payment Automatic Match Purchase Order Chairs USD 50000 Tables USD 10000 No. 123 Invoice Date: 12-01-2004 Total USD 60000
  46. 46. 46Copyright © 2012. Infor. All Rights Reserved. www.infor.com46 Hold Reasons (Blocking Codes) Hold reasons can be linked to purchase invoices explaining why the company does not want to pay the supplier’s invoice. Purchase invoice Hold Reason: ‘Goods damaged’ Assigned Approver: Purchase manager  Blocked for automatic payments
  47. 47. 47Copyright © 2012. Infor. All Rights Reserved. www.infor.com47 Procurement Card Payments Purchase Requisition Holiday Inn hotel EUR 850 Lufthansa EUR 1,400 Manually Electronically Holiday Inn hotel EUR 850 Lufthansa EUR 1,400 EUR 2,250 Manually Electronically Match •Manually •Automatically Open entry AP Visa company 2,250
  48. 48. 48Copyright © 2012. Infor. All Rights Reserved. www.infor.com48 Supplier Statement of Account Invoice Invoice-From Statement Account Supplier Statement Account Dear supplier, Our finance department does have the following invoices outstanding. Please check with your administration if this is correct. Invoice Date Amount P01-001 12-01-01 EUR 100 P01-087 18-01-01 EUR 125 P01-180 27-02-01 EUR 85 Best Regards, Standard.COM company.
  49. 49. 49Copyright © 2012. Infor. All Rights Reserved. www.infor.com49 Independent Task: Accounts Payable • Register a cost invoice • Automatic purchase matching • Check received orders • Match a purchase order and invoice • View the Accounts Payable Management Dashboard
  50. 50. 50Copyright © 2012. Infor. All Rights Reserved. www.infor.comCopyright © 2012. Infor. All Rights Reserved. www.infor.com 5050 Lesson 4–0 Central Invoicing & Accounts Receivable Financial Concepts & Overview Infor LN
  51. 51. 51Copyright © 2012. Infor. All Rights Reserved. www.infor.com51 Operations Management Packages: •Order Management •Warehouse Mgt. •Manufacturing •Service •Project •Freight • People Infor LN Financials Relations Accounts Receivable DIM 5 DIM 4 DIM 3 DIM 2 DIM 1 General Ledger Accounts Receivable Fixed Assets Mgt Cash Management •Central Invoicing Financial Statements Controlling Budgeting Cost Accounting Accounts Payable
  52. 52. 52Copyright © 2012. Infor. All Rights Reserved. www.infor.com52 Accounts Receivable Control Accounts Receivable Without an invoice Finalisation in General ledger Open entries Reminders Customer statements Central Invoicing Manual Sales Service Project Interest Freight Aging Analysis
  53. 53. 53Copyright © 2012. Infor. All Rights Reserved. www.infor.com53 Central Invoicing Procedure Select invoice lines Billing Request Billing Request AdditionsBilling Request Template Invoice Lines to be invoiced Sales Order Service Order Project Manual Interest Freight
  54. 54. 54Copyright © 2012. Infor. All Rights Reserved. www.infor.com54 Central Invoicing Example Sales Order Sales Order Sales Order Manual Invoice Sales Order Service Order Billing Request Template 01 Sales Orders Yes Manual Sales Invoices No Service Orders No More than one Sales Order Yes More than one BP Yes Use template 01 Sold-to BP ….. To zzzzz Sales Order ….. To zzzzz Billing Request Billing Request Template 02 Sales Orders Yes Manual Sales Invoices No Service Orders Yes More than one Sales Order Yes More than one Service Ord. Yes More than one BP Yes Compose Sales Order Sales Orders BP BB Sales Orders BPAA Sales Order Yes Manual Sales Yes Service Order Yes Confirmation of Order Data v v v SI ARI-20040010 To customer AA 10 Laptops 10.000 euro SI ARI-20040011 To customer BB 10 Laptops 10.000 euro Order SNS-140000 5 PCs 4500 euro Order SNS-140036 Order SNS-140000
  55. 55. 55Copyright © 2012. Infor. All Rights Reserved. www.infor.com55 Sales Invoice Characteristics The following information defined in the Invoice-To business partner setup is of key importance to the way the Accounts Receivable module behaves and works: Language - Documents can be sent in the language of the customer. Group - Financial Business Partner Group of the Invoice-To business partner determines which ledger accounts are used for transactions. Credit Limit - A preset maximum limit for the total value of outstanding amounts for the customer is established in the Invoice-To business partner setup. Terms of Payment - The length of time the customer is allowed before payment becomes overdue is established in the business partner setup.
  56. 56. 56Copyright © 2012. Infor. All Rights Reserved. www.infor.com56 Aging Analysis Codes 30 days No action required yet. 60 days Send a reminder letter. 90 days Instruct the legal representatives to intervene. Aging analysis codes allow for the generation of reports and statements that summarize customers accounts based on the number of days or month that the invoices are overdue.
  57. 57. 57Copyright © 2012. Infor. All Rights Reserved. www.infor.com57 Statement of Account Customers Invoice Customer Statement Account Dear customer, Our finance department does have the following invoices outstanding. Please check with your administration if this is correct. Invoice Date Amount S01-001 12-01-01 EUR 100 S01-087 18-01-01 EUR 125 S01-180 27-02-01 EUR 85 Best Regards, Standard.COM company. To Statement Account
  58. 58. 58Copyright © 2012. Infor. All Rights Reserved. www.infor.com58 Reminders Invoices Text number of the last reminder Options: S05 99000008 S05 99000012 S05 99000027 1 2 1 Business Partner 1000 1000 1000 (A) 2 2 3 (B) 1 1 1 (C) 3 3 3 A) - “Standard” Reminder Letter Processing  B) - “Same Letter for All Statements  1 C) - “Group all Letters Under Highest  (D) 2 2 2 D) - “Restrict Highest Letter No.”  2
  59. 59. 59Copyright © 2012. Infor. All Rights Reserved. www.infor.com59 Factoring Standard.COM company Customer Factoring company 1. Order 2. Agree customer limit 3. Deliver goods and invoice with notice to pay to factor 4. Send invoice copy 5. Pay advance 6. Follow up 7. Payment 8. Balance payment A form of accounts receivable financing that consists of the sale of a company’s accounts receivable to a third party (factor), in order to obtain funding.
  60. 60. 60Copyright © 2012. Infor. All Rights Reserved. www.infor.com60 Independent Task: Central Invoicing & Accounts Receivable • Create billing request template • Create a manual sales invoice (direct processing and no direct processing ) • Create an aging analysis code • Check the customer invoice aging analysis • Create a customer statement layout • Print a customer statement
  61. 61. 61Copyright © 2012. Infor. All Rights Reserved. www.infor.comCopyright © 2012. Infor. All Rights Reserved. www.infor.com 6161 Lesson 5–0 Cash Management Financial Concepts & Overview Infor LN
  62. 62. 62Copyright © 2012. Infor. All Rights Reserved. www.infor.com62 Operations Management Packages: •Order Management •Warehouse Mgt. •Manufacturing •Service •Project •Freight • People Infor LN Financials Relations Cash Management DIM 5 DIM 4 DIM 3 DIM 2 DIM 1 General Ledger Accounts Receivable Fixed Assets Mgt Cash Management •Central Invoicing Financial Statements Controlling Budgeting Cost Accounting Accounts Payable
  63. 63. 63Copyright © 2012. Infor. All Rights Reserved. www.infor.com Payment Methods Supplier payments Type of Payment/Receipts Payment steps Payment postings Customer receipts
  64. 64. 64Copyright © 2012. Infor. All Rights Reserved. www.infor.com64 Documents Payment advice Supplier Payment Process Select invoices for payment Trade Note process Automatic payment process File Documents Automatic matching Electronic bank statement Manual bank statement Reconcile Change Trade Note step Open entries
  65. 65. 65Copyright © 2012. Infor. All Rights Reserved. www.infor.com65 Process payments Select invoices for payment Maintain payment advise File Documents Open entries Automatic matching Electronic bank statement Automatic Payments Assign Banks Audit Payments Create Payment Orders Remittance Letter Post Payments
  66. 66. 66Copyright © 2012. Infor. All Rights Reserved. www.infor.com66 Cash Forecast Purchase Orders Project Orders Sales Orders Sales Quotes Budgets Standing Orders Cash Forecast Sales Invoices Supplier Invoices • Update business partner status • Modify cash dates • Update cash forecast
  67. 67. 67Copyright © 2012. Infor. All Rights Reserved. www.infor.com67 Independent Task: Cash Management • Add payment authorization • Create an automatic payment • Customer receipts • Reconcile a payment
  68. 68. 68Copyright © 2012. Infor. All Rights Reserved. www.infor.comCopyright © 2012. Infor. All Rights Reserved. www.infor.com 6868 Lesson 6–0 Fixed Assets Management Financial Concepts & Overview Infor LN
  69. 69. 69Copyright © 2012. Infor. All Rights Reserved. www.infor.com69 Fixed Assets Investment 125,000 Adjustments 10,000 Disposal 100.000 Revaluation 15,000 Depreciation 50,000  Investment  Depreciation  Disposal  Adjustment  Revaluation Asset Management
  70. 70. 70Copyright © 2012. Infor. All Rights Reserved. www.infor.com70 Group Category Asset Asset Category Asset Asset Asset Structure
  71. 71. 71Copyright © 2012. Infor. All Rights Reserved. www.infor.com71 Independent Task: Asset Management • Create an asset • Capitalize an asset • Depreciate an asset • Dispose an asset
  72. 72. 72Copyright © 2012. Infor. All Rights Reserved. www.infor.comCopyright © 2012. Infor. All Rights Reserved. www.infor.com 7272 Lesson 7–0 Controlling Financial Concepts & Overview Infor LN
  73. 73. 73Copyright © 2012. Infor. All Rights Reserved. www.infor.com73 Controlling Production department Buildings Inventory Salary costs Energy costs Sales costs Revenues ……… Account Budget 1 mio 300.000 500.000 17.000 50.000 2.5 mio ……… 1.1 mio 350.000 600.000 20.000 45.000 2.4 mio ……… Actual Warehouse department Buildings Inventory Salary costs Energy costs Sales costs Revenues ……… Account Budget 1 mio 300.000 500.000 17.000 50.000 2.5 mio ……… 1.1 mio 350.000 600.000 20.000 45.000 2.4 mio ……… Actual Facility department Buildings Deprec. costs Salary costs Energy costs Inerest costs ……… Account Budget 1 mio 50.000 40.000 11.000 70.000 ……… 1.1 mio 45.000 60.000 10.000 72.000 ……… Actual FAC FIN PUR PROD WRH PLA SLS QM Cost Allocation Allocated costs 171.000- Production department Machines Depr. Salary costs Account Budget 100.000 25.000 100.000 Allocated costs 35.000 TOTAL COSTS 260.000 Machine hours 10.000 26 Rate Operations: • Painting (3h) • Assembling (2h) MEMCase Disk Controlling is the coordination tasks of budgeting, auditing, and providing information to improve business procedures in organizations.
  74. 74. 74Copyright © 2012. Infor. All Rights Reserved. www.infor.com74 Operations Management Packages: •Order Management •Warehouse Mgt. •Manufacturing •Service •Project •Freight • People Infor LN Financials Relations Controlling DIM 5 DIM 4 DIM 3 DIM 2 DIM 1 General Ledger Accounts Receivable Fixed Assets Mgt Cash Management •Central Invoicing Financial Statements Controlling Budgeting Cost Accounting Accounts Payable CPR BP
  75. 75. 75Copyright © 2012. Infor. All Rights Reserved. www.infor.com75 Sales Plan Concept - Planning Cycle Manufacturing Plan Resource Plan Production Plan Financial budget Cost price Evaluation actual data Cost allocation
  76. 76. 76Copyright © 2012. Infor. All Rights Reserved. www.infor.com76 Ledger Account Dimension Dimension Types (1) (2) (3) (4) (5) DimensionDimensionDimensionDimensionA. B. E. D. C. Ledger Account Ledger Account Dimension Ledger Account Dimension Dimension Dimension Dimension Dimension Examples: Static Budget • Defined in a horizontal way:
  77. 77. 77Copyright © 2012. Infor. All Rights Reserved. www.infor.com77 Reference Unit (cost driver) Dimension Reference Unit (cost driver) Flexible Budget • Defined in a vertical way: Ledger Account Ledger Account Ledger Account Ledger Account Ledger Account
  78. 78. 78Copyright © 2012. Infor. All Rights Reserved. www.infor.com78 Flexible Budget Facility cost center Wages Temporary labor Interest € 200,000 € 110,000 € 10,000 Allocate To (credit) € 0 € 320,000 Production office Allocate From (debit) € 240.000 Allocate From (debit) € 80.000 Service office Dimension Primary ledger account Secondary ledger account 10,000 machine hours 2,000 man hours Rate: € 24 per hour Rate: € 40 per hour
  79. 79. 79Copyright © 2012. Infor. All Rights Reserved. www.infor.com79 Independent Task: Controlling • Create a static budget • Enter a cost budget
  80. 80. 80Copyright © 2012. Infor. All Rights Reserved. www.infor.comCopyright © 2012. Infor. All Rights Reserved. www.infor.com 8080 Lesson 8–0 Financial Statements Financial Concepts & Overview Infor LN
  81. 81. 81Copyright © 2012. Infor. All Rights Reserved. www.infor.com81 Operations Management Packages: •Order Management •Warehouse Mgt. •Manufacturing •Service •Project •Freight • People Infor LN Financials Relations Financial Statements DIM 5 DIM 4 DIM 3 DIM 2 DIM 1 General Ledger Accounts Receivable Fixed Assets Mgt Cash Management •Central Invoicing Financial Statements Controlling Budgeting Cost Accounting Accounts Payable CPM / Reportwriter
  82. 82. 82Copyright © 2012. Infor. All Rights Reserved. www.infor.com82 Financial Statements Ledger Account Bank Loan Accounts Payable Acc. Depr. Automobiles Offices Acc. Depreciation Offices Automobiles Financial Statement Account Fixed Assets Total Assets Liabilities
  83. 83. 83Copyright © 2012. Infor. All Rights Reserved. www.infor.com83 Financial Statements Architecture Infor LN Infor LN LN Financials GLD and FBS information Financial Statement definition FST Interim Tables FST Interim Tables FST reporting tables Export sessions ODBC Infor CPM
  84. 84. 84Copyright © 2012. Infor. All Rights Reserved. www.infor.comCopyright © 2012. Infor. All Rights Reserved. www.infor.com 8484 Lesson 9–0 Financial Integrations Financial Concepts & Overview Infor LN
  85. 85. 85Copyright © 2012. Infor. All Rights Reserved. www.infor.com85 Financial Integrations. Why? 10 pcs 5 pcs 8 pcs 1 pcs Physical world of goods movements Financial world of periods, ledgers and debit/credit balances customer supplier adjustments adjustments Financialintegration/Reconciliation invoice invoice SFC Production INTERIM TRANSIT SFC WIP Issue Subcontracting INTERIM VARIANCE Purchase Price Variance Operation Costs Operation Costs WIP Transfer Issue WIP Transfer Issue Invoiced INTERIM SFC WIP Cost of Goods Sold Cost of Goods Sold WIP Transfer Receipt INVOICE ACCRUAL SFC WIP Turnover WIP Transfer Receipt Invoiced Completion Revenue Analysis Surcharge Cover SFC WIP INTERIM TURNOVER Item Surcharge Receipt INTERIM VARIANCE INTERIM TRANSIT Add. Calculation Office Variance Efficiency Variance Price Variance Receipt
  86. 86. 86Copyright © 2012. Infor. All Rights Reserved. www.infor.com86 Concept Financial Integrations posting data posting FinancialsFinancials Operations Management drill down drill down Reconciliation data Financial integrations drill down drill down drill down drill down drill down logging logging
  87. 87. 87Copyright © 2012. Infor. All Rights Reserved. www.infor.com87 • Example, goods receipt Integration Mapping Scheme IDT = 10061074 – Warehouse Receipt/Receipt D) 70100 – Inventory Amsterdam 10,000 D) 70200 – Inventory Berlin 5,000 C) 28001 – Interim Transit 15,000 € € € Detailed mapping Default mapping
  88. 88. 88Copyright © 2012. Infor. All Rights Reserved. www.infor.com88 • Item • Item Group • Product Line • Product Class • Manufacturer • Project Integration Elements Business Object = Inventory Transaction • Enterprise Unit • Calculation Office • Department Type • Business Partner • Country  Example, warehouse receipt
  89. 89. 89Copyright © 2012. Infor. All Rights Reserved. www.infor.com Warehouse Mgt. Manufacturing Project ServiceOrder Mgt. Financial Integration Process Freight Mgt. People Integration logging Reconciliation logging Integration mapping Operations Management Integration tables Integration posting General Ledger Finalized transaction Non-finalized transaction Central Invoicing
  90. 90. 90Copyright © 2012. Infor. All Rights Reserved. www.infor.com90 Reconciliation Example invoice accrual 3 Goods Received, Not Invoiced 500 Purchase Order 500 Euro Operations Management Financials 500 Purchase Invoice 500 Euro ReconcileReconcile Accept (reconcile) the accrual transaction !
  91. 91. 91Copyright © 2012. Infor. All Rights Reserved. www.infor.com91 Reconciliation Groups The following reconciliation groups are created by Infor LN:  Inventory  Consignment inventory  Invoice Accrual  Consignment accrual  Project provisional revenues  WIP  Production order  Project (PCS)  Assembly order  Assembly line  Service order  Service call  Maintenance sales order  Maintenance work order  Project (TP)  Interim  Costs  Revenues  Turnover  Contract  Variance  Transit  End account
  92. 92. 92Copyright © 2012. Infor. All Rights Reserved. www.infor.com92 Independent Task: Financial Integrations • Find active mapping scheme • Find an integration mapping • Map and post integration transactions • Drill down from Ledger History • Find reconciliation elements • Analyze the inventory • Accept reconciliation data
  93. 93. 93Copyright © 2012. Infor. All Rights Reserved. www.infor.com For more information go to: http://inforln.com www.performaapps.com Contact: Dan Aldridge, CEO Performa Apps – Infor Services Partner 703.251.4504 or dan.aldridge@i-app.com

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