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My meetings/Mina Möte
1. My Meetings
– the paperless office is here!
dag.forsen@sogeti.se
2. Background
• The city of Norrköping was looking for a way to save
trees, money and time by eliminating printed
meeting documents.
• Hundreds of thousands of euros was spent on printed
documents every year
• Cumbersome process to distribute documents
• Politicians had to carry a lot of printed documents
around
• No easy way to share comments and notes around
meetings
• How to digitally handle sensitive documents, e.g for
the social security board?
3. My Meetings Phase 1
• Replacing printed
douments, according to the ”just
enough is more” principle
• iPad-solution for public and secret
documents
• Using a combination of Active
Directory and encrypted keys to get
two-factor authentication of users
and iPads
• Browse through meetings and
documents, annotatation and note-
taking features.
• Off-line support , downloaded
public documents will be stored
locallly.
4. A big hit from the start!
Read article here: http://bit.ly/UrNSFN
5. Initial results
• 100 politicians using the app in the
first wave of deployment
• Meetings are now 100% paperless
• Very good ROI, solution paid-off in
less than a year, thru reduced
printing and handling costs
• Time to prepare and distribute
documents went down from 18 to 1
hour for the secretaries
• Politicians feel more in control and
better prepared from meetings.
• All politicians now have an Ipad that
they can use for a lot of other
productivity boosting activities;-)
6. My Meetings Phase 2
• Android-version
• Global and document search
feature
• Full set of PDF-annotation
support
• Support for SharePoint and
HTTP-linked documents
• Support for non-PDF-
documents
• Bidrectional sync of
documents and annotations
7. My Meetings Phase 3
• Integration with a legacy
case and document
managagement system
(Public 360)
• Votation-support
• Handling of
presesence/Absence
/substitute person
• Check-in/check-out
feature
• Register on speaker’s list
• Digital Microphone
