Ca orientation


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New member orientation for Neill Wycik members. Neill Wycik is a student housing co-operative located in Downtown Toronto, Canada

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Ca orientation

  1. 1. Welcome to Neill-Wycik! <ul><li>School Year: 2011-12 </li></ul>
  2. 2. What is Neill-Wycik? <ul><li>Co-operative Housing community mainly of students (appr. 800 people in school year) </li></ul><ul><li>An affordable Hostel and Café during the summer </li></ul>
  3. 3. Because NW is a Co-op... <ul><li>Members must contribute to the building </li></ul><ul><li>Members elect the Board of Directors </li></ul><ul><ul><li>The Board oversees the running of the building </li></ul></ul><ul><li>NW is non-profit </li></ul><ul><ul><li>There is no landlord taking a chunk of your rent </li></ul></ul>
  4. 4. Topics to Cover <ul><li>1. Wycik Structure </li></ul><ul><li>2. Community Security Reps. </li></ul><ul><li>3. Maintenance </li></ul><ul><li>4. Community Representatives </li></ul><ul><li>5. Member Contribution Prograjm </li></ul><ul><li>6. Other Stuff to Know </li></ul>
  5. 5. <ul><li>1. Wycik Structure </li></ul>
  6. 6. Neill-Wycik Membership Definition – Anyone paying rent who is 16+ <ul><li>Members are expected to follow the by-laws </li></ul><ul><li>pay your rent on time </li></ul><ul><li>contribute to the building (MCP system) </li></ul><ul><li>respect the rights of other members to quiet enjoyment of the building </li></ul>
  7. 7. Neill-Wycik Membership Members are also expected to attend the Annual General Meeting Elect at the AGM Board of Directors
  8. 8. Board of Directors <ul><li>Twelve members in good standing </li></ul><ul><li>Elected for 1 or 2 year terms </li></ul><ul><li>Make the big decisions </li></ul><ul><ul><li>building policy </li></ul></ul><ul><ul><li>finances (big money stuff) </li></ul></ul><ul><ul><li>major member conflicts </li></ul></ul><ul><ul><li>members not completing penalty hours </li></ul></ul><ul><li>Presents a budget and by-law amendments to the membership at the AGM </li></ul><ul><li>Meets every 2 nd and 4 th Monday of the month </li></ul>
  9. 9. Neill-Wycik Membership Elect at the AGM Board of Directors appoints appoints Social Activity Committee Member Relations Committee
  10. 10. Member Relations Committee (MRC) <ul><li>Made up of three or more members </li></ul><ul><li>Appointed by the Board of Directors </li></ul><ul><li>Deals with member issues </li></ul><ul><ul><li>members who don’t get their hours done </li></ul></ul><ul><ul><li>minor member conflicts </li></ul></ul><ul><li>Meets the second Tuesday of the month (usually) </li></ul><ul><ul><li>if you have to go in front of the MRC, you will get a letter ahead of time </li></ul></ul>
  11. 11. Social Activity Committee (SAC) <ul><li>Nine (or more) members in good standing </li></ul><ul><li>Appointed by the Board of Directors </li></ul><ul><li>In charge of Events and Facilities in Wycik </li></ul><ul><li>SAC Meetings are held on the 1 st and 3 rd Sunday of every month </li></ul>
  12. 12. SAC Clubs or Events <ul><li>SAC funds clubs and events in the building </li></ul>Members enjoying a Wine & Cheese Party and a Steamer Party Good Food Box
  13. 13. <ul><li>Facility Managers are members who oversee the different Facilities in the building </li></ul>Sewing Room (2 nd Floor) Hanke Lounge (22 nd Floor) Photo Lab (basement) Woodshop (basement) Weight Room (2 nd Floor) SAC runs the Facilities
  14. 14. SAC Facilities <ul><li>Barbeques (22 nd & 5 th floor roof decks) </li></ul><ul><li>Hanke Lounge (22 nd floor) </li></ul><ul><li>Meeting Room (22 nd floor) </li></ul><ul><li>TV Lounge (22 nd floor) </li></ul><ul><li>Computer Lab (22 nd floor) </li></ul><ul><li>Billiards Room (2 nd floor) </li></ul><ul><li>Sewing Room (2 nd floor) </li></ul><ul><li>Weight Room (2 nd floor) </li></ul><ul><li>Games & Sports Equipment (Front Desk) </li></ul><ul><li>TV/VCR/DVD Carts </li></ul><ul><li>Basketball (back alley) </li></ul><ul><li>Woodshop (basement) </li></ul><ul><li>Steamer Party Room (basement) </li></ul><ul><li>Sauna (basement) </li></ul><ul><li>Photo Lab (basement) </li></ul>
  15. 15. Facility Orientation <ul><li>Some Facilities require orientations </li></ul><ul><li>To get an orientation, call x6006 and leave your name and number or e-mail the facility Manager. </li></ul><ul><li>Be patient, sometimes it takes awhile to organize an orientation </li></ul><ul><li>If you don’t hear anything back, call your CA </li></ul><ul><li>When you sign your lease, you absolve NW of any responsibility when using the Facilities </li></ul>
  16. 16. Neill-Wycik Membership Elect at the AGM Board of Directors appoints General Manager Hotel Manager Community Development Co-ordinator Maintenance Supervisor Security Supervisor Hotel Staff (summers) Community Assistants Maintenance Security appoints appoints Social Activity Committee Member Relations Committee Facility Managers & Events Committees
  17. 17. <ul><li>2. Neill-Wycik </li></ul><ul><li>Community </li></ul><ul><li>Security </li></ul><ul><li>Representatives </li></ul><ul><li>(CSR) </li></ul><ul><li>Keeping Us Safe! </li></ul>
  18. 18. Security - There to Help <ul><li>CSRs wear a NW Security shirt/sweater </li></ul><ul><li>The Front Desk is staffed 24 hours/day </li></ul><ul><li>All CSRs are trained in first-aid and self-defense </li></ul><ul><li>If you need any assistance, call Security by dialing 3000 or 0 </li></ul><ul><li>Answer questions about Wycik </li></ul>
  19. 19. <ul><li>Always sign in your guests with Security </li></ul><ul><ul><li>sign your guest in once a day (from midnight to midnight) </li></ul></ul><ul><ul><li>you are responsible for your guests actions </li></ul></ul><ul><ul><li>do not let in strangers (protect yourself & your neighbours) </li></ul></ul><ul><li>This helps protect the building from theft </li></ul><ul><li>Keeps track of people coming in and out of the building </li></ul>Sign-In Policy
  20. 20. <ul><li>Guests are only allowed to stay for a total of ten days per year </li></ul><ul><li>Member are responsible for their guests actions </li></ul><ul><li>Guests must follow Neill-Wycik by-laws while in the building </li></ul><ul><li>Security can remove and trespass any unruly guests </li></ul>Guest Policy
  21. 21. Other Things at Front Desk <ul><li>Cleaning Supplies </li></ul><ul><li>Putty </li></ul><ul><li>Sports Equipment </li></ul><ul><li>Board Games </li></ul><ul><li>Change </li></ul><ul><li>Photocopying/Faxing </li></ul><ul><li>Mail & Parcel Pick-up </li></ul>
  22. 22. <ul><li>All the rooms and hallways have fire alarms </li></ul><ul><li>The alarms in the units will sound for 5 minutes before setting off the fire panel </li></ul><ul><li>The alarms in the main hallway will set off the fire panel immediately </li></ul><ul><li>If you burn toast, do not open the main unit door! </li></ul>Fire Alarms
  23. 23. <ul><li>Do not damage the Fire Equipment </li></ul><ul><ul><li>Even if you find the alarm annoying </li></ul></ul><ul><ul><li>The panel may short-circuit & the alarm will continue to sound </li></ul></ul><ul><ul><li>You will be charged for repairs </li></ul></ul><ul><ul><li>You may also be charged by the Fire Department </li></ul></ul>Fire Alarms
  24. 24. <ul><li>In the case of a fire, there are two alarms </li></ul><ul><li>Siren </li></ul><ul><ul><li>Stay in your unit and wait for information </li></ul></ul><ul><ul><li>Security or Fire Department will announce the three floors closest to the triggered alarm that are to evacuate </li></ul></ul>Fire Alarms
  25. 25. <ul><li>3. Maintenance </li></ul>
  26. 26. <ul><li>Neill-Wycik </li></ul><ul><li>Maintenance </li></ul><ul><li>Keeping the building clean, fixing the leaks, fixing what’s broken…. </li></ul>
  27. 27. Have you completed your Room Inspection Form? <ul><li>If yes: Neill-Wycik thanks you </li></ul><ul><li>If no: Please do so ASAP!! </li></ul><ul><ul><li>This form is used to ensure you do not get charged for damage upon move out </li></ul></ul><ul><li>The Room Inspection Form is not a Maintenance Request </li></ul>
  28. 28. <ul><li>Report all damage by filling out a Maintenance Request at the Front Desk </li></ul><ul><li>Report leaks as soon as you find them </li></ul><ul><li>Report all damage to the walls </li></ul><ul><li>If you have an overflowing toilet, shut off the water and notify the Front Desk </li></ul>Getting Repairs
  29. 29. <ul><li>Twice a year there are Clean-fests </li></ul><ul><ul><li>common rooms are inspected & treated as a Move-out </li></ul></ul><ul><ul><li>If you fail the Clean-fest, you’re probably going to fail the Move-out inspection </li></ul></ul><ul><ul><li>Informal monthly inspections will also take place. </li></ul></ul><ul><li>If you fail Move-Out, you will be charged for cleaning and repairs </li></ul>Clean-fest and Move-out
  30. 30. <ul><li>Put your garbage down the chute, don’t just leave it on the ground </li></ul><ul><li>Bring large items down to the back alley </li></ul><ul><li>Bulk pick-up is on Mondays </li></ul><ul><li>Take recycling down to the basement </li></ul>Throwing Out Garbage
  31. 31. <ul><li>4. Community Assistants (CAs) </li></ul>
  32. 32. <ul><li>Community Assistants are members hired by the building (answer to CDC – Melissa Wilkes) </li></ul><ul><li>A C.A. will be represent one or two floors </li></ul><ul><li>C.A.s help members get their MCP hours </li></ul><ul><ul><li>providing clubs/committees </li></ul></ul><ul><ul><li>giving members ideas for what they can do </li></ul></ul><ul><ul><li>entering hours into the NW Database </li></ul></ul>What is a C.A.?
  33. 33. If you have a problem in the building, talk to your C.A. They can help you find a solution!
  34. 34. <ul><li>5. Member Contribution Program </li></ul>
  35. 35. <ul><li>In Neill-Wycik, there is the Member Contribution Program (MCP) </li></ul><ul><ul><li>it helps lower rent by having members help with maintenance </li></ul></ul><ul><ul><li>it helps the community & makes Neill-Wycik a fun place </li></ul></ul><ul><li>Each member must contribute 2 hours/month </li></ul><ul><li>The hours must be approved by a C.A. or the CDC </li></ul>What is this MCP thing?
  36. 36. How Do You Do Them? <ul><li>Easiest Way is to check the posters by each elevator or check the online calender. </li></ul><ul><ul><li>C.A.’s will post the dates and times for each drive, event or committee </li></ul></ul><ul><ul><li>You have a wide variety to chose from </li></ul></ul><ul><ul><li>Each month try something new! </li></ul></ul><ul><ul><li>You can bank your hours! </li></ul></ul>
  37. 37. How to Bank Hours <ul><li>You may not always have time, so try to bank hours! </li></ul><ul><li>This means you can do a few month’s worth of hours in one month </li></ul><ul><li>If you bank your hours, they cannot be done in the same committee or event unless previously approved </li></ul>
  38. 38. <ul><li>Run for the Board of Directors </li></ul><ul><li>Join SAC or the MRC </li></ul><ul><li>Become a Facility Manager </li></ul><ul><li>Check the poster boards by the elevators for openings on these committees </li></ul>Join a Committee
  39. 39. <ul><li>You can organize events for your floor or the building </li></ul><ul><ul><li>Get an Event Form from SAC or your CA </li></ul></ul><ul><ul><li>Fill out the details, including a budget, and go to a SAC meeting </li></ul></ul><ul><ul><li>Get your hours </li></ul></ul><ul><li>You can organize a Club </li></ul><ul><ul><li>Get a Clubs/Committee Form from SAC or your CA </li></ul></ul><ul><ul><li>Fill out the details, including a budget, and go to a SAC meeting </li></ul></ul><ul><ul><li>Get your hours </li></ul></ul>Run an Event or Club
  40. 40. Donation Drives <ul><li>Food Drive </li></ul><ul><li>Sherbourne/Essential Drive </li></ul><ul><li>Other approved Fundraising Events </li></ul><ul><ul><li>make sure it is approved by your CA or the CDC </li></ul></ul>
  41. 41. Recycling! <ul><li>Mondays/Thursdays at 9 PM – recyclable items only! </li></ul><ul><li>For hours, sign up in the front lobby to assist, or help collect your floor’s recycling </li></ul><ul><li>Pick up plastic bags at the front desk! </li></ul><ul><li>Your CA will pass out recycling bins for multi-units </li></ul>
  42. 42. Other Committees <ul><li>Newsletter </li></ul><ul><li>Movie Nights </li></ul><ul><li>Good Food Box </li></ul><ul><li>Sherbourne Health Bus </li></ul><ul><li>Garden/Composting </li></ul><ul><li>Coffee House </li></ul><ul><li>Recycling </li></ul><ul><li>Trips Committee </li></ul><ul><li>Steamer Assistance </li></ul>Or start a new committee – but you have to get permission from your CA or the CDC first.
  43. 43. Other Things You Can Do <ul><li>Administrative Work in the Office </li></ul><ul><li>Cleanfest </li></ul><ul><li>Maintenance </li></ul><ul><li>Help with Move-In </li></ul><ul><li>Attend the Annual General Meeting </li></ul>
  44. 44. Other Things You Can Do <ul><li>If all else fails… </li></ul><ul><li>Pay $20 to the Office before the end of the month </li></ul>
  45. 45. What happens when you don’t do your MCP hours You get a letter to report to the MRC All penalty hours have to be done through Maintenance If you go to the meeting 2 missed hours + 2 punitive hours = 4 penalty hours (or send a letter or a friend) If you don’t go to the meeting 2 missed hours + 4 punitive hours = 6 penalty hours
  46. 46. Doing Penalty Hours <ul><li>Go down to Maintenance </li></ul><ul><ul><li>Monday - Sunday, 7AM to 7PM </li></ul></ul><ul><ul><li>Do not call for an appointment, just come down to the Maintenance Office (Basement) </li></ul></ul><ul><li>Penalty hours are not negotiable with Maintenance, only with the CDC </li></ul>
  47. 47. What happens when you don’t do your penalty hours <ul><li>Your penalty hours get converted to a Housing Charge following the next scheduled Board Meeting </li></ul><ul><li>4 penalty hour = $40 housing charge </li></ul><ul><li>6 penalty hour = $60 housing charge </li></ul><ul><li>The housing charge is subject to late fees! </li></ul><ul><li>Approved at the March 2006 AGM, Effective May 2006 </li></ul>
  48. 48. It is Your Responsibility <ul><li>The responsibility is on you, the member, to complete your MCP hours </li></ul><ul><li>Make sure a C.A. knows what you have done </li></ul><ul><li>You have to do your hours if you are paying rent, even if you aren’t in the building that month </li></ul><ul><li>You can bank hours </li></ul>
  49. 49. <ul><li>6. Other Stuff to Know </li></ul>
  50. 50. Stuff in the lease <ul><li>Do not paint your room - Maintenance will do it for you </li></ul><ul><li>Members agree to report all damage immediately </li></ul><ul><li>The Co-op has the right to enter your units in case of emergency, room checks or maintenance repairs </li></ul><ul><li>Your lease does not cover insurance on your personal belongings (keep your door closed and locked!) </li></ul>
  51. 51. Other Important Rules <ul><li>You must respect other members’ right to quiet enjoyment </li></ul><ul><li>There is ZERO tolerance for violence, harassment, discrimination, drug use or property damage </li></ul><ul><li>No pets in multi-unit rooms (excluding small fish) </li></ul>
  52. 52. Other Important Rules <ul><li>No drinking alcohol in common areas </li></ul><ul><ul><li>lobby and elevators </li></ul></ul><ul><ul><li>main hallways (between the units) </li></ul></ul><ul><ul><li>in front of Wycik or on the roof decks </li></ul></ul><ul><ul><li>most Facilities </li></ul></ul><ul><ul><li>remember, this goes for your guests too. </li></ul></ul>
  53. 53. Tips for Living in Wycik <ul><li>Get to know your CA and at least one other CA </li></ul><ul><li>Bank one month’s MCP hours - just in case </li></ul><ul><li>Keep an eye out for postings by the elevators </li></ul><ul><li>Join a committee </li></ul><ul><li>Attend the General Members Meetings </li></ul><ul><li>Keep your kitchens clean </li></ul><ul><li>Attend the SAC Events </li></ul><ul><li>Don’t be afraid to ask questions </li></ul><ul><li>Get involved!!! </li></ul>
  54. 54. Your Neill-Wycik Owner’s Manual That neat little blue book <ul><li>A complete listing of SAC funded facilities are listed on pages 12-13 </li></ul><ul><li>There is a Neill-Wycik bursary for students, check out the details on page 26 </li></ul><ul><li>A list of important numbers can be found on page 30 </li></ul><ul><li>Majority of information presented to you today can be found in the Manual and online at ! </li></ul>