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Handling Technology Trauma

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One-hour webinar exploring the best practices for speakers, host/producers, and learners to reduce the impact of technology failure in the virtual classroom. Take away a Webinar Production Checklist.

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Handling Technology Trauma

  1. 1. © 2014 NetSpeed Learning Solutions. All rights reserved. 1 Handling Technology Trauma in the Virtual Classroom August 5, 2013
  2. 2. © 2014 NetSpeed Learning Solutions. All rights reserved. 2 Webinar Objectives • Adopt the tools and tricks of technology-savvy presenters and hosts • Apply what you learn to your web training programs • Create mitigation strategies to respond effectively to technology surprises
  3. 3. © 2014 NetSpeed Learning Solutions. All rights reserved. 3 About Cynthia Clay • 25+ years of experience • Author of Great Webinars • An expert in collaborative, engaging virtual learning
  4. 4. © 2014 NetSpeed Learning Solutions. All rights reserved. 4 Tweet #techtrauma
  5. 5. © 2014 NetSpeed Learning Solutions. All rights reserved. 5 Purpose Poll What is your primary purpose in attending this webinar today?
  6. 6. © 2014 NetSpeed Learning Solutions. All rights reserved. 6 Opening Chat What is the worst technological trauma you’ve experienced?
  7. 7. © 2014 NetSpeed Learning Solutions. All rights reserved. 7 Remember What can go wrong will go wrong.
  8. 8. © 2014 NetSpeed Learning Solutions. All rights reserved. 8 The Crashing Platform Keep your cool. Acknowledge what’s happening one time. Then stop commenting on it.
  9. 9. © 2014 NetSpeed Learning Solutions. All rights reserved. 9 The Mysterious Phone Bridge Communicate with your host/producer via chat. Hang up and dial back in. Have an alternate phone bridge ready.
  10. 10. © 2014 NetSpeed Learning Solutions. All rights reserved. 10 Locked out Have the host/producer log in for the presenter before opening the meeting.
  11. 11. © 2014 NetSpeed Learning Solutions. All rights reserved. 11 Chat: Causes What are the primary causes of technology trauma in the virtual classroom?
  12. 12. © 2014 NetSpeed Learning Solutions. All rights reserved. 12 Poll: Your Experience? 1. Unskilled presenters 2. Lack of preparation 3. Lack of rehearsal/practice 4. Presenter’s discomfort with technology 5. Bandwidth issues (slow Internet) 6. No standard checklists
  13. 13. © 2014 NetSpeed Learning Solutions. All rights reserved. 13 Poll (continued) 7. No host/producer 8. Unskilled learners 9. Unstable web conference platform (crashing) 10. Streaming video or VOIP 11. Problems with teleconference bridge
  14. 14. © 2014 NetSpeed Learning Solutions. All rights reserved. 14 Technology Trauma Tech Trauma Human Error Software Failure No Contingency Plans
  15. 15. © 2014 NetSpeed Learning Solutions. All rights reserved. 15 Tech Trauma • Unskilled presenters • Lack of rehearsal/practice • Presenter’s discomfort with technology • Unskilled learners
  16. 16. © 2014 NetSpeed Learning Solutions. All rights reserved. 16 Tech Trauma • Bandwidth issues (slow Internet) • Unstable web conference platform (crashing) • Streaming video or VOIP • Problems with teleconference bridge
  17. 17. © 2014 NetSpeed Learning Solutions. All rights reserved. 17 Tech Trauma • Lack of preparation • No host/producer • No standard checklists
  18. 18. © 2014 NetSpeed Learning Solutions. All rights reserved. 18 Contingency Planning Threat To Avoid To Mitigate VOIP/Audio is jerky or not playing through computer speakers
  19. 19. © 2014 NetSpeed Learning Solutions. All rights reserved. 19 Contingency Planning Threat To Avoid To Mitigate VOIP/Audio is jerky or not playing through computer speakers Give clear instructions in welcome email and during “housekeeping”
  20. 20. © 2014 NetSpeed Learning Solutions. All rights reserved. 20 Contingency Planning Threat To Avoid To Mitigate VOIP/Audio is jerky or not playing through computer speakers Give clear instructions in welcome email and during “housekeeping” Have Host respond privately in Q&A panel or Chat
  21. 21. © 2014 NetSpeed Learning Solutions. All rights reserved. 21 Contingency Planning Threat To Avoid To Mitigate VOIP/Audio is jerky or not playing through computer speakers Give clear instructions in welcome email and during “housekeeping” Have Host respond privately in Q&A panel or Chat Host exits prematurely (due to user or technical error)
  22. 22. © 2014 NetSpeed Learning Solutions. All rights reserved. 22 Contingency Planning Threat To Avoid To Mitigate VOIP/Audio is jerky or not playing through computer speakers Give clear instructions in welcome email and during “housekeeping” Have Host respond privately in Q&A panel or Chat Host exits prematurely (due to user or technical error) Have both presenter and host log in as Hosts, if possible.
  23. 23. © 2014 NetSpeed Learning Solutions. All rights reserved. 23 Contingency Planning Threat To Avoid To Mitigate VOIP/Audio is jerky or not playing through computer speakers Give clear instructions in welcome email and during “housekeeping” Have Host respond privately in Q&A panel or Chat Host exits prematurely (due to user or technical error) Have both presenter and Host log in as Hosts, if possible. If session ends and can’t be restarted: send new webinar link in email
  24. 24. © 2014 NetSpeed Learning Solutions. All rights reserved. 24 Contingency Planning Threat To Avoid To Mitigate VOIP/Audio is jerky or not playing through computer speakers Give clear instructions in welcome email and during “housekeeping” Have Host respond privately in Q&A panel or Chat Host exits prematurely (due to user or technical error) Have both presenter and Host log in as Hosts, if possible. If session ends and can’t be restarted: send new webinar link in email Participant is unable to join breakout session with audio
  25. 25. © 2014 NetSpeed Learning Solutions. All rights reserved. 25 Contingency Planning Threat To Avoid To Mitigate VOIP/Audio is jerky or not playing through computer speakers Give clear instructions in welcome email and during “housekeeping” Have Host respond privately in Q&A panel or Chat Host exits prematurely (due to user or technical error) Have both presenter and Host log in as Hosts, if possible. If session ends and can’t be restarted: send new webinar link in email Participant is unable to join breakout session with audio Train users to log in first and then have the system call their phone number
  26. 26. © 2014 NetSpeed Learning Solutions. All rights reserved. 26 Contingency Planning Threat To Avoid To Mitigate VOIP/Audio is jerky or not playing through computer speakers Give clear instructions in welcome email and during “housekeeping” Have Host respond privately in Q&A panel or Chat Host exits prematurely (due to user or technical error) Have both presenter and Host log in as Hosts, if possible. If session ends and can’t be restarted: send new webinar link in email Participant is unable to join breakout session with audio Train users to log in first and then have the system call their phone number Merge user log in with phone numbers on attendee list, before starting breakout sessions
  27. 27. © 2014 NetSpeed Learning Solutions. All rights reserved. 27 Chat: Surprise A! The web conference platform crashes and your web training session comes to an abrupt end. (You are still on the teleconference bridge.) How would you avoid this threat? How would you mitigate this threat?
  28. 28. © 2014 NetSpeed Learning Solutions. All rights reserved. 28 Chat: Surprise B! The Presenter accidentally disconnects the teleconference bridge, ending the audio for the webinar. (Everyone is still logged in.) How would you avoid this threat? How would you mitigate this threat?
  29. 29. © 2014 NetSpeed Learning Solutions. All rights reserved. 29 Chat: Surprise C! Someone puts their phone line “on hold” instead of “on mute” and loud music is playing over the phone line. How would you avoid this threat? How would you mitigate this threat?
  30. 30. © 2014 NetSpeed Learning Solutions. All rights reserved. 30 Best Practices: Presenter 1. Know how to use the web conference platform. 2. Follow a defined checklist. 3. Schedule a dry run to test everything the day before. 4. Practice breakout rooms with real people.
  31. 31. © 2014 NetSpeed Learning Solutions. All rights reserved. 31 Best Practices: Presenter 5. Print out a copy of your slides. 6. Give Host clear instructions for each slide, chat, poll, or use of status icons. 7. Be ready to “pass the baton.”
  32. 32. © 2014 NetSpeed Learning Solutions. All rights reserved. 32 Chat: Presenter What other practices would you recommend for a Presenter?
  33. 33. © 2014 NetSpeed Learning Solutions. All rights reserved. 33 Best Practices: Host/Producer 1. Follow a defined checklist. 2. Be ready to troubleshoot problems. 3. Schedule a dry run to test everything the day before. 4. Practice breakout rooms with real people.
  34. 34. © 2014 NetSpeed Learning Solutions. All rights reserved. 34 Best Practices: Host/Producer 5. Keep written tech instructions at the ready. 6. Print out a copy of the Presenter’s slides. 7. Record clear instructions for each slide, chat, poll, or use of status icons. 8. Be ready to “run the show.”
  35. 35. © 2014 NetSpeed Learning Solutions. All rights reserved. 35 Chat: Host/Producer What other practices would you recommend for a Host/Producer?
  36. 36. © 2014 NetSpeed Learning Solutions. All rights reserved. 36 Best Practices: Learners 1. Provide clear instructions in a welcome email. 2. Test equipment and software in advance. 3. Orient new web conference users in a separate session. 4. Ask new users to log in early. 5. Tell learners how to chat privately to the Host.
  37. 37. © 2014 NetSpeed Learning Solutions. All rights reserved. 37 Chat: Learners What other practices would you recommend for the Learners?
  38. 38. © 2014 NetSpeed Learning Solutions. All rights reserved. 38 Remember What can go wrong will go wrong. Anticipate issues and prepare to meet them.
  39. 39. © 2014 NetSpeed Learning Solutions. All rights reserved. 39 Be Calm
  40. 40. © 2014 NetSpeed Learning Solutions. All rights reserved. 40 Be Calm • Don’t resist (accept) • Focus on your objectives • Apologize once • Call on your Host • Activate your back up plan • Avoid repeatedly commenting on the problem
  41. 41. © 2014 NetSpeed Learning Solutions. All rights reserved. 41 Actions
  42. 42. © 2014 NetSpeed Learning Solutions. All rights reserved. 42 Virtual Facilitator Training • Deep dive, comprehensive course • Focused on virtual design and delivery • Public courses offered six times/year • Customized for private delivery in your web conference platform
  43. 43. © 2014 NetSpeed Learning Solutions. All rights reserved. 43 Virtual Host Training • Two webinar learning sessions • Small group of hosts (producers) • One 2 – 3 hour train back experience • Next course: October 2 – October 16
  44. 44. 44© 2014 NetSpeed Learning Solutions. All rights reserved. • Link to download our webinar checklist • Use the discount code “techtrauma” to receive $345 off the Virtual Facilitator course (VFTC) • Use the discount code “tech trauma” to receive $100 off the Virtual Host Course (VHC) Take our Survey
  45. 45. © 2014 NetSpeed Learning Solutions. All rights reserved. 45 Q & A
  46. 46. 46 Thank You!

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