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Revive your SharePoint with 2013 migration

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Of all the collaboration and content management tools, SharePoint reigns at the top. Compared to other platforms, enterprises consider SharePoint as the most preferred platform for sharing information and collaborating in real-time, developing sites and portals as well as for managing content and documents.

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Revive your SharePoint with 2013 migration

  1. 1. ------------------- ReviveyourSharePointwith SHAREPOINT2013MIGRATION ------------------------------------------ -- ------------------------------------------ --------------------------------------------------------------------------------------- -- ------------------------------------------ -- ------------------------------------------ --------------------------------------------------------------------------------------- -- NEWFEATURES INSHAREPOINT2013 Overtheyears,SharePointhascomealongwaywithaseriesofnewversionsand upgrades.WitheverynewreleaseofSharePoint,therehavebeentremendous improvementsandenhancements.ThelatestversionofSharePointi.e.SharePoint 2013sprangupwithahostofnewfeaturesandupgrades. ------------------------------ ------------------------------ Mobile Support Social Computing Enterprise Search Recordsand ComplianceManagement Simplified ContentManagement BetterWorkflow Capability Ofallthecollaborationandcontentmanagement tools,SharePointreignsatthetop.Comparedto otherplatforms,enterprisesconsiderSharePoint asthemostpreferredplatform forsharing informationandcollaboratinginreal-time, developingsitesandportalsaswellasfor managingcontentanddocuments.. ------- --- -- -- ---- -- - Accordingto Microsoft ofFortune500CompaniesuseSharePoint andapproximately36.5millionuserlicenses havebeensoldbetween2006and2011. 78% TheseadvancedfeaturesofSharePoint,alongwithitsavailability On-PremiseandOn-CloudsetofananalogywithSwissKnifewhich haspavedthewayofmigrationforseveralenterprisesacrossthe world.However,notmanyenterpriseswantedtoorcouldmigrate toSharePoint2013from previousversions,owingtodifferent challengesfacedbythem. - ----------------------------------------------------------------------------------------------- ------------------------------------------------------------------------ -- --------------------- ----------------- - ----------------------------------------------------------------------------------------------- ------------------------------------------------------------------------ -- --------------------- ----------------- - ----------------------------------------------------------------------------------------------- ------------------------------------------------------------------------ -- --------------------- ----------------- - ----------------------------------------------------------------------------------------------- ------------------------------------------------------------------------ -- --------------------- ----------------- ROADBLOCKS TOSHAREPOINT2013MIGRATION 1 2 3 4 5 6 DifficultyinDirectMigration TheseadvancedfeaturesofSharePoint,alongwithitsavailabilityOn-PremiseandOn-Cloud setofananalogywithSwissKnifewhichhaspavedthewayofmigrationforseveral enterprisesacrosstheworld.However,notmanyenterpriseswantedtoorcouldmigrateto SharePoint2013from previousversions,owingtodifferentchallengesfacedbythem. InabilitytoIdentifyPlatform SinceSharePoint2013isavailablebothOn-PremiseandOnline,enterprisesfaceschallenges inidentifyingwhichplatform versionwillbestsuittheirorganizationalneeds.While SharePointOnlineofferseaseofaccessanytime,anywhere,On-PremiseSharePointmeets securityandintegrityneeds. ConcernforMetaData MostoftheorganizationsareaversetomigrateduetotheirconcernaboutlosingMetadata andcontentifthereisanimpropermappingofversions. DifficultyinMappingPermissions,Customizations&Configurations Inabilitytocorrectlymapthepermissions,customizationsandconfigurationsoflegacy versionsofSharePointtoSharePoint2013alsothrowsupchallengesinmanagingthe associatedassets,informationandusage. LackofIn-houseSupport Evenifanenterpriseiswillingtomigrate,lackofin-housesupportintermsofdevelopers trainedinSharePoint2013createsaroadblockinmigration. HighCosting Migrationalwaysinvitesend-useradoptionandtrainingcosts.Moreover,iftheversionisolder than2010,theprocessinvolvesatwofoldcostinginthatexistingversionneedstobemigrated toSP2010andthentoSP2013.Thisagainlimitsenterprisesfrom migratingSharePoint2013. Migrationfrom anyversionof SharePointtothelatest2013 versioninitselfisabigdecision. However,withdeliberateplanning andconsulting,enterprisescan overcomethechallengeseasily. Besides,anenterprisecanconsider afewkeystrategiesforfruitfulandafewkeystrategiesforfruitfuland successfulmigrationwhichreally helpsitenjoythebenefitsof SharePoint2013post-migration. ----------- - ------ ---------------------- ---------------------- --------------------- ---------------------- ---------------------- --------------------- STRATEGIES THATKNOCKSHAREPOINTMIGRATIONRIGHTLY ---------------------- ---------------------- --------------------------------- ---------------------- ---------------------- --------------------- ---------------------- ---------------------- ------------------- Plan&DocumentRequirements Anenterpriseforsuccessfulmigrationshould plananddocumentrequirements.Thiswill helpinidentifyingthekeyareaswherethe effortsandresourcesneedtobedirectedand reducethepainsduringandaftermigration. E.g.E.g.Determiningwhattypeofcontent,tem- platesandnavigationisrequiredinthenext version. 1 CreateaRoadmap Arandom migrationprocessalwaysinvites ambiguity,whileathoughtfulstepsresultin success.Havingaroadmapbeforehandhelps inidentifyingtherightstepstobeimplemented before,duringandaftermigration E.g.E.g.Identifyingwhichcontentanddatabase whichneedstobemigratedinwhatorderand whichneedstobearchivedforthenextphase. 2 AudittheInfrastructure Identificationandassessmentofexistingenvi- ronmentwillhelpindeterminingthenext requirement.Thiswillhelpinreducingthe associatedtime,costandcomplexities. E.g.E.g.Identifyingthatthecurrentenvironmentis SP2007,willhelpindevelopingtheinterim environment,whichisSP2010. 3 DevelopPoliciesandProcesses Framework Oneofthekeystoturnupwithmigrationsuc- cessfullyistodevelopstandardprocessesand policiestobefollowed.Doingthiswillcertainly enforceeffectivenessandreducetheinherent challenges. E.g.Designingthecompleteprocessofhow MetaDataneedstobehandledandportedto thenewversion. 4 Consolidate&Backup,Assets& Applications TosimplifyandensuresmoothswitchovertoTosimplifyandensuresmoothswitchoverto SharePoint2013,enterprisealsoneedstocon- solidateapplicationsandfolderstoavoidthe lastminuterushesandchaos.Aback-upof dataandinformationisalsonecessarybefore anenterprisesetsoutformigration. E.g.Combininglibrariesandsitestogethercan helpwithrapidmigrationandrollup. 5 Training TrueproductivityandROIispossibleonlywhen theendusersortheteam iswell-educatedand informedaboutthenewSharePoint.Hence, priortrainingbeforeswitchoverisimperative toachievethedesiredresultsoutofmigration. E.g.E.g.Usingsurveys,seminarsandFAQsto preparetheteam forthenextversion. 6 Testing Enterprisealsoneedstobewell-preparedwith adefinitetestingplaninhandthatwillhelpin mappingtheactualresultswiththeplanned outcome. E.g.E.g.Testplantoverifywhetherthesitesand contentsdisplaycorrectlyinthenewversion. 7 Oncethesekeystepsare implemented,anenterprisecan confidentlyexecutetheactual migrationprocess,keepingin mindthedesiredgoal.Overand abovethese,anenterprisealso needstohaveanexpert partnerpartnerorconsultantbyits sidewhichwillhelpinmoving seamlesslyfrom one environmenttoanother. Rememberasoundmigrationplanwillhelpin avoidingpitfallsandcomplexitiesarisingata laterstage.Inthenextvolume,wewilldig deeperintothesamesubjectanddiscussthe actualprocessofmigration(HowTo’s), commontoolsofSharePointmigrationand studyarealcase. StaytunedforStaytunedfor ReviveyourSharePointwith SharePoint2013Migration–Vol.2

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