Time management


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Time management

  1. 1. Time Management Chapter 3
  2. 2. How Can You Manage Your Time? Make a schedule. Keep a planner. Schedule daily/weekly goals that support long-term goals. (These goals can be viewed as actions to be taken.) Prioritize activities in schedule-making.
  3. 3. Take Responsibility for How YouSpend Your Time Make a schedule each week. Make and use to-do lists. Make time management a priority. Keep monthly and yearly calendars in several places. Schedule down time. Be flexible.  Have back-up plans for anticipated changes.  Learn to deal with unanticipated changes.
  4. 4. Procrastination Putting Things Off Until Later
  5. 5. Reasons for Procrastination Being a perfectionist. Avoiding acknowledgment of limitations. Not knowing what to do next. Facing an overwhelming task. Fearing failure and having poor self-esteem.
  6. 6. Strategies to Help FightProcrastination Evaluate the effects of procrastinating vs doing what needs to be done now. Set reasonable goals. Break the task into smaller parts. Get started whether you “feel like it” or not. Ask for help. Don’t expect perfection. Reward yourself.
  7. 7. Other Time Traps to Avoid Saying “yes” when you don’t have the time. Choosing the wrong time and/or place to study. Letting social time interfere with necessary tasks. Taking on too many tasks and projects.
  8. 8. Scheduling Lets You: Understand what you can realistically achieve with your time. Plan to make the best use of the time available. Leave enough time for the things you absolutely must do. Allow for contingency time to do the “unexpected.” Minimize stress by avoiding over-commitment to yourself and others.
  9. 9. Suggestions to Help Deal with TimeManagement Problems1. Review long-term and intermediate goals often.2. Try to eliminate unnecessary tasks not related to your goals or to maintaining a balanced life style.3. Take advantage of your natural cycles by scheduling your most difficult activities when you are most alert.4. Learn to say “No” to people, including family and friends.
  10. 10. 5. Reward yourself for effective time management.6. Ask for cooperation from those around you.7. Meet your need for spontaneity in your life.8. Be realistic and work toward an individualized approach that makes sense to you.9. Write down schedules, priorities, and plans.
  11. 11. Time Management Tips1. Realize that complete time management is a myth.2. Find out where you are wasting time.3. Create time management goals. The focus is changing your behavior, not changing time.4. Put into action a time management plan and check your progress.5. Use time management tools that work for you.
  12. 12. 6. Prioritize ruthlessly.7. Learn to delegate.8. Establish routines and stick to them as much as possible.9. Get in the habit of setting time limits for tasks.10. Organize your work. Know where to find the things you need.11. Don’t waste time waiting.