•   PowerPoint´s various views enable you to see your presentation in a variety of ways.•   PowerPoint provides these view...
• A way to modify your presentation´s view is by changing  its color.• In the view tab, is the Color or Grayscale group, w...
• Zoom tools let you change the magnification of slides on the screen.• Zooming out: you can see the entire slide• Zooming...
• You can have multiple presentations open at the same time, and you can arrange their windows so that they´re all visible...
• Properties: details that the user defines in the document.• Document properties include detailed information such  as:• ...
• PowerPoint can save presentations in several different file  formats.• PowerPoint 2010 saves presentations in a type of ...
• Print Preview allows you to see how your slides will appear before you print them.• You can preview and print a presenta...
• PowerPoint provides 4 paragraph alignment options:  -Align Text Left: aligns the paragraph at the left edge of  the obje...
•   PowerPoint formats your paragraph so that one line of blank space lies between each    paragraph nd between the lines ...
• Bulleted list: set of paragraphs that each start with a  bullet symbol.• Bulleted lists are the most popular way to pres...
• PowerPoint´s Quick Styles allow you to quickly format  any text box or placeholder with a combination of fill,  border, ...
• You use the same alignment options in a text box that are  available for a text placeholder: left, center, right, and  j...
• PowerPoint lets you create column in text boxxes to  present information you want to set up in lists across the  slide b...
• If you don´t like the colors used in the theme you´ve chosen, you can change  them. You can select the colors from some ...
• Each theme supplies a combination of two fonts to be  applied to headings and text. Collectively these two fonts  are ca...
• Use the Format Background dialog box to create and modify  any background, even a default theme background. You can  app...
• Footer: text that repeats at the bottom of each slide in a presentation.• Use a footer to record the slide title, compan...
• Sections offer an easy way of selecting groups of slides  together, so you can move them, format them, or delete  them. ...
Power point essentials
Upcoming SlideShare
Loading in …5
×

Power point essentials

314 views

Published on

  • Be the first to comment

  • Be the first to like this

Power point essentials

  1. 1. • PowerPoint´s various views enable you to see your presentation in a variety of ways.• PowerPoint provides these views: -Normal view: default view that lets you focus on an individual slide. -Slide Sorter view: displays all the slides in a presentation on a single screen. -Notes Page view: shows one slide at a time, among with any notes that´re associated with the slide. -Slide Show view: lets you preview your presentation on the screen, so you can see it the way your audience will see it. -Reading view: is like Slide Show view except it´s in a window rather than filling the entire screen. 1
  2. 2. • A way to modify your presentation´s view is by changing its color.• In the view tab, is the Color or Grayscale group, which provides Color, Grayscale, and Black and White options. 3
  3. 3. • Zoom tools let you change the magnification of slides on the screen.• Zooming out: you can see the entire slide• Zooming in: you can inspect one area of the slide.• Both views have advantages: higher magnifications make it easier to position objects on the slide, and lower magnifications enable you to see how all the parts of a slide look as a whole.• You can use either the Zoom dialog box or the Zoom control to change magnification levels. 4
  4. 4. • You can have multiple presentations open at the same time, and you can arrange their windows so that they´re all visible at once. This makes it easy to compare different versions of a presentations, and also to drag- and-drop content between windows. 5
  5. 5. • Properties: details that the user defines in the document.• Document properties include detailed information such as:• -title -author´s name -subject -key words 6
  6. 6. • PowerPoint can save presentations in several different file formats.• PowerPoint 2010 saves presentations in a type of XML format, which is not compatible with earlier versions of PowerPoint. If you want to be able to use a presentation with an older version of PowerPoint, you can save it by using the PowerPoint 97- 2003. 7
  7. 7. • Print Preview allows you to see how your slides will appear before you print them.• You can preview and print a presentation in several different formats: -Full Page Slides: one slide prints per page as large as possible. -Notes Pages: one slide prints per page with any notes below it. -Outline: text of the presentation prints in outline form; graphics don´t print. -Handouts: multiple slide print per page, designed for distribution to an audience. 8
  8. 8. • PowerPoint provides 4 paragraph alignment options: -Align Text Left: aligns the paragraph at the left edge of the object in which the text resides, whether the object containing the text is a placeholder, a table cell, or a text box. -Center: aligns the paragraph in the center of the object. -Align Text Right: aligns the paragraph at the right edge of the object. -Justify: aligns text to both the left and right margins to distribute the paragraph of textevenly across the width of the object. 9
  9. 9. • PowerPoint formats your paragraph so that one line of blank space lies between each paragraph nd between the lines within a paragraph.• Use the Line Spacing button in the insert tab to adjust the spacing to 1.0, 1.5, 2.0, 2.5, or 3.0.• The Line Spacing drop-down list in the Paragraph dialog box enables you to select from these settings: -single -1.5 lines -double -exactly -multiple 10
  10. 10. • Bulleted list: set of paragraphs that each start with a bullet symbol.• Bulleted lists are the most popular way to present items on PowerPoint presentations. 11
  11. 11. • PowerPoint´s Quick Styles allow you to quickly format any text box or placeholder with a combination of fill, border, and effect formats to make the object stand out on the slide. 12
  12. 12. • You use the same alignment options in a text box that are available for a text placeholder: left, center, right, and justify.• PowerPoint aligns text in new text boxes to the left. If you align text to a different position, such as right, and then add a new paragraph by pressing Enter from that text, the new paragraph keeps the right-aligned formatting. 13
  13. 13. • PowerPoint lets you create column in text boxxes to present information you want to set up in lists across the slide but don´t want to place in PowerPoint tables.• As you enter text or other items into a column, PowerPoint fills up the first column and then wraps text to the next column. 14
  14. 14. • If you don´t like the colors used in the theme you´ve chosen, you can change them. You can select the colors from some other theme, or you can create your own color theme.• To create a unique appearance, you can choose new colors for theme elements in the Create New Theme Colors dialog box. This dialog box displays the theme´s color palette and shows you what element each color applies to.• You can save a new color theme to make it available for use with any theme. Saved color themes display at the top of the Theme Colors galley in the Custom section. To save a color theme, on the Design tab, click Colors, and click Create New Theme Colors. 15
  15. 15. • Each theme supplies a combination of two fonts to be applied to headings and text. Collectively these two fonts are called font theme.• You can select your own theme fonts and save them to be available to apply to any time. Click Create New Theme Fonts at the bottom of the Theme Fonts gallery, select a heading font and body font, and then save the combination with a new name. 16
  16. 16. • Use the Format Background dialog box to create and modify any background, even a default theme background. You can apply a solid color or gradient fill, or select a picture or texture for the background.• A new slide background created in this dialog box applies only to the current slide, click Apply to All button to apply the background to the entire presentation. 17
  17. 17. • Footer: text that repeats at the bottom of each slide in a presentation.• Use a footer to record the slide title, company name, or other important information that you want the audience to keep in mind.• You have two choices when inserting a date that automatically updates by changing to the current date each time the presentation is openes or a fixed date, which stays the same until you decide to change it.• Header: repeated text, much like a footer, except it appears at the top of each page.• Headers don´t appear onscreen in Slide Show view, only on printouts. 18
  18. 18. • Sections offer an easy way of selecting groups of slides together, so you can move them, format them, or delete them. When you don´t need a section any more, you can delete it selecting the section header and right-click on it and then click on one of the available options to remove sections. 19

×