Professional Skills - Powerpoint Skills (Handout)


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This is a handout for a presentation given to palliative care fellows for the KUMC Palliative Medicine Fellowship.

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Professional Skills - Powerpoint Skills (Handout)

  1. 1. Professional Skills – PowerPoint Skills Workshop<br />Handout<br />Presented August 20, 2009<br />Audience: University of Kansas Medical Center Palliative Medicine Fellowship Program<br />Location: Kansas City Hospice House<br />Presenter: Christian Sinclair, MD –<br />DISCLAIMER: The information contained within is supplemental to a live presentation. <br />COPYRIGHT: There is text which is being used under fair use for educational purposes and not for commercial value. They are referenced accordingly and should not be further distributed without proper attribution.<br />INFORMATION BEGINS ON SECOND PAGEProfessional Skills – PowerPoint Skills Workshop<br />Handout – Page 1/2<br />Created by: Christian Sinclair, MD –<br />Objectives<br />Understand evidence-based slide design for constructing presentations<br />Increase confidence in using technology appropriately for education<br />Rehabilitate three slides during the session using tactics taught during the session<br />Outline:<br /><ul><li>Constructing professional slides
  2. 2. Optimizing graphics
  3. 3. Working with video
  4. 4. Implementing a pre-show
  5. 5. Tips for the talk
  6. 6. Handouts: Before, during or after?
  7. 7. Post-presentation</li></ul>Transcript vs. Teleprompter vs. Presentation<br />Constructing Professional Slides:<br />5 & 5 rule<br />Five lines<br />Five words per line<br />Spelling<br />Avoid fancy type styles – Serif vs. Sans Serif<br />Colors<br />Be consistent<br />Limited palette<br />Grey out/ghosting<br />Avoid red and green in same slide<br />Use dark shades/contrast<br />Consistency<br />Do a fast visual scan<br />Look for consistency:<br />Of titles<br />Of font size<br />Of graphics.<br />Of colors,<br />Of punctuation<br />Of citations<br />Choose a style<br />Maintain consistency<br />Avoid citation in the title<br />Bibliography<br />Author, title, journal, year<br />Place in a text box<br />Think Like a Designer<br />Contrast<br />Flow<br />Hierarchy<br />Whitespace<br />Other Tips<br />Simple bullets<br />Don’t Overuse Capital Letters<br />Title Case Is All Caps First<br />Body case looks like this<br />Avoid animated text<br />Inches of monitor = Feet away to be legible <br />Use a remote device if available<br />Dim the lights, but not off<br />Think about contrast of colors<br />Classic Image Blunders:<br /><ul><li>Image too small
  8. 8. Image randomly placed
  9. 9. Image almost full screen but not quite
  10. 10. Poor quality/pixelated
  11. 11. Contains watermark
  12. 12. Distorted
  13. 13. Tiled image
  14. 14. Clip art
  15. 15. Lame
  16. 16. Overlay text is hard to read
  17. 17. Five Data Slide Rules: </li></ul>Tell the truth<br />Get to the point<br />Pick the right tool for the job<br />Highlight what’s important<br />Keep it simple<br />General Tips<br />Copy figures and tables from PDF’s<br />Use MWSnap or ‘Print Screen’ button<br /><br />Make your tables in Excel<br />Copy using MWSnap <br />Make your own figures and tables<br />Include logo on the bumper slides only<br />Know the boundaries of projection<br />Safe area – 5-10% edge<br />Ghosting or reveal<br />Link to the web<br />Select text to be linked then ‘Ctrl+K’<br />Importing Movies:<br />Multiple formats supported<br />Look for AVI, WMV (Not QT)<br />>Insert<br />>Movies and Sounds<br />>Movie from file<br />Backup plan for sound<br />Or have DVD cued<br />Importing Sounds:<br />Multiple formats supported<br />Look for MP3<br />>Insert<br />>Movies and Sounds<br />>Sound from file<br />Have backup plan for sound<br />Choice to play automatically<br />Making a Pre-Show<br />Like the movies<br />Informative<br />Fun<br />Or both<br />Best if made into a separate slide show<br />Combine pictures and text<br />Don’t forget to include on a few slides:<br />Title of talk<br />Your name, credentials<br />Your organization<br />How to make a pre-show<br />Set to loop<br />>Slide Show<br />>Set Up Show<br />>Loop continuously until ‘Esc’<br />>Slide Transition<br />>Automatically after: (usually 5-10 sec)<br />>Apply to all<br />Tip During the Presentation<br />Hotkeys<br />Working with multiple windows<br />‘Alt+Tab’<br />Running a presentation from the start <br /> ‘F5’<br />Running a presentation from current slide<br />‘Shift + F5’ <br />During a presentation<br />B = black screen<br />W = white screen<br />Writing on screen = ‘Ctrl+P’<br />Back to arrow = ‘Ctrl+A’<br />Erase marks = ‘E’<br />Go to a slide number = ‘number’ + ‘Enter’<br />End a slideshow ‘Esc’<br />Wireless control<br />Gain mobility, Security blanket, +/- Laser pointer, Get your own<br />Back-ups and other computers <br />Email<br />Jump/USB/thumb drive<br />PPT vs. PPTX compatibility<br />Upload to Slideshare or Scribd <br />Bring your own computer<br />Compatibility issues with more complex talks<br />Handouts: before or after?<br />Web resources for good presentations: <br />Slide:ology Book and Blog:<br />Six Minutes<br />TED: Ideas worth spreading<br />Presentation Zen<br />