Why go paperlessLess paperLess cost – less paper costs, less postage, less storage costs, less staff resources for filingConvenience – easily locate documents in seconds, no more tabbing paper, whole punching, and filing
Why now is the time – service by email rule
E-filing mandatory April 1, 2013
What’s your plan – jump in or test the water?First step is equipment (next slide).
Equipment you needScanner – My recommendation Fujitsu s1500 (includes Acrobat)Adobe Acrobat
Scanner is $400 - $450 and INCLUDES ACROBAT ($350 value)Now that you have the equipment, NOW WHAT?Must figure out how your going to scan your mail, how will you name it?
You’ve got to put some thought into this before you get startedYou’ve got to create a plan and train your staff – TRAINING IS VITALMust promote a positive attitude and discourage negativity
You’ve got to have a back-up systemBack-up hard driveBack up to the cloud – dropbox, etc. Plan for the worst – if you’re putting all of your documents in a digital format, you can’t afford to lose them.
STOP PRINTINGSTOP PRINTING THINGS TO SIGN THEM, ONLY TO SCAN THEM BACK TO DIGITALSTOP FAXING AND DON’T PUT FAX NUMBER ON YOUR BIZ CARD OR LETTERHEAD
In Pursuit of the Paperless Law Office
In Pursuit of the Paperless Law Office (or at least one with less paper) Solo & Small Firm Committee Meeting - November 20, 2012 Presented by C. Todd Smith www.yourpiattorney.com firstname.lastname@example.org Twitter: @ctoddsmith
What the worldreally needs ismore love andless paper work. -Pearl Bailey