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Brief Description of
Project Management Office
        By David Khaw, PMP
Agenda


Organizational Strategy
Organizational Governance
Project Governance
Project Management Office (PMO)
Functions of PMO
Types of PMO
Where is PMO
Organizational Strategy
     Organizational Strategy

     Guidance
                 Project Management

                 Goals
                         Projects
     Direction            Activities   Deliverables
                 Plans




Organizational Strategy should provide guidance and
direction to project management.
Organizational Governance

                Organizational Strategy
  Achieving




                                 Organizational Governance
                                  (Policies & Procedures)




              Project/Program Management
Project Governance

                         Organizational Governance
             xxx
                                                   Project Governance
                            Align
      xxx          xxx                               (Frameworks)

xxx         xxx    xxx




                                                           Oversight
                             Projects Life Cycle
Project Management Office (PMO)


“PMO is a management structure that standardizes the
project-related governance processes and facilitates that
sharing of resources, methodologies, tools and
techniques.” – PMBOK® 5th Edition
Functions of PMO

Managing shared resources across all projects administered by the PMO.


Identifying and developing project management methodology, best practices and standard.


Coaching, mentoring, training and oversight.

Monitoring compliance with project management standards, policies, procedures, and templates via
project audits.

Developing and managing project policies, procedures, templates, and other shared documentation
(OPA).

Coordinating communication across projects.


Campion ISO21500
Types of PMO

Supportive
 •Provides a consultative role to projects by supplying templates, best practices,
  training, access to information and lessons learned from other project. The
  degree of control provided by the PMO is low.

Controlling
 •Provides support and require compliance through various means. Compliance
  may involve adopting project management frameworks or methodologies,
  using specific templates, forms and tools, or conformance to governance. The
  degree of control provided by the PMO is moderate.

Directive
 •Directive PMOs take control of the projects by directly managing the projects.
  The degree of control provided by the PMO is high.
Where is PMO

                          Organizational Governance
             xxx
                                                    Project Governance
                             Align
      xxx          xxx                                (Frameworks)

xxx         xxx    xxx




                                                            Oversight
                             Directive                                   Controlling




                              Projects Life Cycle
  Supportive
Another Perspective

                         Project Governance
    PMO
 (Directive)

                Project / Program / Portfolio Managers

   PMO
(Controlling)

               Project / Program / Portfolio Management

   PMO
(Supportive)

                    Projects / Programs / Portfolio
Which Type of PMO is Yours?

Does Your PMO align with your
   organizational strategy?

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Brief Description of Project Management Office

  • 1. Brief Description of Project Management Office By David Khaw, PMP
  • 2. Agenda Organizational Strategy Organizational Governance Project Governance Project Management Office (PMO) Functions of PMO Types of PMO Where is PMO
  • 3. Organizational Strategy Organizational Strategy Guidance Project Management Goals Projects Direction Activities Deliverables Plans Organizational Strategy should provide guidance and direction to project management.
  • 4. Organizational Governance Organizational Strategy Achieving Organizational Governance (Policies & Procedures) Project/Program Management
  • 5. Project Governance Organizational Governance xxx Project Governance Align xxx xxx (Frameworks) xxx xxx xxx Oversight Projects Life Cycle
  • 6. Project Management Office (PMO) “PMO is a management structure that standardizes the project-related governance processes and facilitates that sharing of resources, methodologies, tools and techniques.” – PMBOK® 5th Edition
  • 7. Functions of PMO Managing shared resources across all projects administered by the PMO. Identifying and developing project management methodology, best practices and standard. Coaching, mentoring, training and oversight. Monitoring compliance with project management standards, policies, procedures, and templates via project audits. Developing and managing project policies, procedures, templates, and other shared documentation (OPA). Coordinating communication across projects. Campion ISO21500
  • 8. Types of PMO Supportive •Provides a consultative role to projects by supplying templates, best practices, training, access to information and lessons learned from other project. The degree of control provided by the PMO is low. Controlling •Provides support and require compliance through various means. Compliance may involve adopting project management frameworks or methodologies, using specific templates, forms and tools, or conformance to governance. The degree of control provided by the PMO is moderate. Directive •Directive PMOs take control of the projects by directly managing the projects. The degree of control provided by the PMO is high.
  • 9. Where is PMO Organizational Governance xxx Project Governance Align xxx xxx (Frameworks) xxx xxx xxx Oversight Directive Controlling Projects Life Cycle Supportive
  • 10. Another Perspective Project Governance PMO (Directive) Project / Program / Portfolio Managers PMO (Controlling) Project / Program / Portfolio Management PMO (Supportive) Projects / Programs / Portfolio
  • 11. Which Type of PMO is Yours? Does Your PMO align with your organizational strategy?