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The Benefits of Using the Right Entity Management System


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Believe it or not, managing your subsidiaries can be easy. View our free webinar where we discuss entity management basics and the benefits of having the right entity management system. You’ll see how an integrated solution can dynamically transform the management of your entities.
You’ll learn:
• What entity management is
• Why an entity management system is critical for effective corporate governance and compliance
• How a system can help you organize and maximize your critical entity data and documents
• How an entity management system can automate generating reports, graphical organization charts, and locating documents
• How to integrate seamlessly with CSC’s registered agent and transactional services

Published in: Business
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The Benefits of Using the Right Entity Management System

  1. 1. The Benefits of Using the Right Entity Management System April 24, 2018 | Proprietary and Confidential
  2. 2. David Jefferis Senior Sales Engineer, CSC ® • David is a senior sales engineer for Compliance and Governance Services at CSC® in the Wilmington, Delaware headquarters. With CSC for over 11 years, he has significant experience providing training, implementation, and consultative services to clients of CSC Matter ManagementSM, and consults with those evaluating CSC Entity ManagementSM solutions. Another focus for David is gathering market requirements from clients and prospective clients to help shape the product development roadmap for CSC Compliance and Governance. John LaPalomento Product Manager, CSC® • John is a product manager on the CSC Global Subsidiary Management (GSM) Team. In his over seven years with CSC, he has also been a sales team leader and a product engineer with CSC Matter ManagementSM Solutions. John works with GSM prospects to present an accurate and clear scope of services, and remains in contact with them as the overall relationship manager for all GSM clients. April 24, 2018 | Proprietary and Confidential
  3. 3. Agenda • What is Entity Management? • Why Entity Management Matters • The Subsidiary Lifecycle • Common Pitfalls • Problems with no system • Challenges with the wrong system • Entity Management System Advantages • CSC Entity ManagementSM Services Defined • Registered Agent • Global Subsidiary Management • Entity Management • CSC Entity Management Demo • Questions 3April 24, 2018 | Proprietary and Confidential
  4. 4. 4 What is Entity Management? • Managing and keeping your company in compliance with the numerous international, federal, state, and local requirements • Managing data, documents, compliance, communication, collaboration, and reporting for all of your company’s entities • Providing secure access to entity records to internal and external parties to create transparency April 24, 2018 | Proprietary and Confidential
  5. 5. 5 Why Do Organizations Have Multiple Subsidiaries? Organizations establish multiple subsidiaries for multiple reasons: • The most common reason involves separating and managing liabilities and exposure • For example if there is a major lawsuit against a single entity, the liability does not extend to other entities • Multiple entities afford the option to select various entity structures (LLCs, Partnership, For Profit Corps) that come with unique tax consequences • Having multiple subsidiaries allows an organization to sell, spin-off, or liquidate entities as they see fit • In some regulated industries, subsidiaries are established to hold specific licenses April 24, 2018 | Proprietary and Confidential
  6. 6. Why Does Entity Management Matter? • Regulatory complexity is increasing • International, state, county, and local filing requirements • Organizations need efficient access to entity records that are accurate and complete 6April 25, 2018 | Proprietary and Confidential April 24, 2018 | Proprietary and Confidential
  7. 7. April 25, 2018 | Proprietary and Confidential Managing the Entity Lifecycle • Entity Management is an exercise in change management: • Formations, Acquisitions • Qualifications, Withdraws • Dissolutions, Divestitures • Officer/Director changes, Re-elections- Board and Shareholder resolutions • Annual Report obligations • Certificates of Good Standing • Doing Business As Name (DBA) renewals • Business License registrations and renewals • Intellectual Property considerations: • Domains • Trademarks 7April 24, 2018 | Proprietary and Confidential
  8. 8. What About International Entities? How international subsidiary governance varies from US compliance: • Additional filing obligations beyond “annual reports” • Missing an annual filings can have serious legal consequences • Requirements around where minute books must be stored • Regulations around local directorships 8April 24, 2018 | Proprietary and Confidential
  9. 9. April 25, 2018 | Proprietary and Confidential 9 Common Pitfalls: No System • Lack of visibility • Information in silos • Bottlenecks • Manual updating • Reporting challenges • Not scalable April 24, 2018 | Proprietary and Confidential
  10. 10. 10 Common Pitfalls: Wrong System System is not intuitive: • Learning curve is too steep • Result is a lack of organizational buy-in/adoption • Platform is over-engineered “Stand-alone” platform: • Burden on the shoulders of administrators to enter all data and documents Reporting Issues: • Reports are rigid • Difficult to build simple reports No “Exit Strategy”: • Some vendors make retrieving data/changing platforms challenging April 24, 2018 | Proprietary and Confidential
  11. 11. 11 Advantages to Having an Entity Management System • Centralization • Having a single source of truth for your legal entity data and documents • Automation • Increasing productivity • Adding efficiencies • Collaboration • Comprehensive entity management is an inter- departmental discipline that extends beyond the legal department to include: • Tax, Accounting, Finance, Treasury • Reporting • Security April 24, 2018 | Proprietary and Confidential
  12. 12. CSC Entity Management Services Defined
  13. 13. CSC Registered Agent Services 13 SP1 files UCC on “ALL ASSETS”. CSC registered agent clients receive the benefits associated with CSCNavigator® , CSC’s unified legal and compliance portfolio management system. Benefits Include: • Auto-population of entity data and documents • Compliance Calendar • Dynamic status updates • Forms library and resources April 24, 2018 | Proprietary and Confidential
  14. 14. 14 CSC Global Subsidiary Management Services With our Global Subsidiary Management services, CSC takes a proactive approach to managing your compliance obligations in jurisdictions around the world. Our local presence and robust partner network—managed centrally from our U.S. headquarters—will help you meet your subsidiaries’ governance obligations with much less time and effort on your part. Benefits include: • Centralized global governance • Knowledgeable, U.S.-based consultants • Corporate Health Check • Flat-rate pricing as opposed to hourly rates • Filing services in more than 120 countries • Flexibility to accommodate your needs according to jurisdiction April 24, 2018 | Proprietary and Confidential
  15. 15. 15 CSC Entity Management CSC Entity Management is completely integrated with CSCNavigator. Benefits Include: • Corporate data tracking • Officer/Director management • Minute book and document storage • Document assembly • Stock ownership management • Doing Business As Name (DBA) management • Organizational charts • Section 16 filer • Reporting April 24, 2018 | Proprietary and Confidential
  16. 16. Demonstration
  17. 17. Questions ? Questions ? Phone: 800.927.9800 Email: Web