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INFO 6800 (Winter 2013) Week Three: Arrangement and Description

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INFO 6800 (Winter 2013) Week Three: Arrangement and Description

  1. 1. INFO 6800 - Archives• Announcements• Rules for Archival Description• Seminar presentation• Archival description exercisehttp://dilbert.com/strips/comic/2002-03-16/January 21, 2013 INFO 6800 Archives – Week Three 1
  2. 2. Respect des fonds Fonds Fonds Fonds Fonds Collection Fonds Fonds Fonds Council of Nova Scotia Archives, 2005January 21, 2013 INFO 6800 Archives – Week Three 2
  3. 3. Respect des fonds EthnographicHelen Creighton with the Gallagher family, Chebucto Head, ca. 1950 ArchivesJanuary 21, 2013 INFO 6800 Archives – Week Three 3
  4. 4. Arrangement Level of Level of Container Arrangement DescriptionFonds Fonds Boxes Series Series Boxes Sub-Series Sub-Series Boxes File File Box-Folder(s) Item Item Folder January 21, 2013 INFO 6800 Archives – Week Three 4
  5. 5. ArrangementArranging a fonds at the Dalhousie University ArchivesJanuary 21, 2013 INFO 6800 Archives – Week Three 5
  6. 6. Arrangement Files or records within a fonds Series arranged systematically or maintained as a unit because they relate to a particular function or subject, result from the same activity, have a particular form, or because of some other relationship arising out of their creation, receipt, and/or useJanuary 21, 2013 INFO 6800 Archives – Week Three 6
  7. 7. Archival DescriptionJanuary 21, 2013 INFO 6800 Archives – Week Three 7
  8. 8. Rules for Archival Description Attention to Integrated use descriptionPrinciples Respect des All forms and of RAD fonds mediums Reflects Describe arrangement creatorJanuary 21, 2013 INFO 6800 Archives – Week Three 8
  9. 9. Rules for Archival Description AACR2 RADTitle and statement of Title and statement ofresponsibility responsibilityMaterial (or type of Class of materialpublication) specific specific detailsdetailsPublication, etc. Date(s) of creationPhysical description Physical descriptionN/A Archival descriptionNote January 21, 2013 Note INFO 6800 Archives – Week Three 9
  10. 10. Title and statement ofresponsibility area. – Class ofmaterial specific details area.– Date(s) of creation area. –Physical description area. –Archival description area. –Notes area. – Standard 1.0B number area.January 21, 2013 INFO 6800 Archives – Week Three 10
  11. 11. Title. – Date(s) of creation. –Physical description. – Scopeand content. – Notes. –Standard number. 1.0BJanuary 21, 2013 INFO 6800 Archives – Week Three 11
  12. 12. Rules for Archival Description Archives andCanadian Army Historical Section fonds finding aid on www.archeoin.cathe InternetJanuary 21, 2013 INFO 6800 Archives – Week Three 12
  13. 13. Title and statement of responsibilitypunctuation RAD element 1.1B Title proper[] 1.1C General material designation= 1.1D Parallel title: 1.1E Other title information/ 1.1F1 Statement of responsibility; 1.1F6 Subsequent statement of responsibility 1.0C2 January 21, 2013 INFO 6800 Archives – Week Three 13
  14. 14. Title and statement of responsibility1.1B1 (a-i) 1.1B2 Formal title Supplied title 1.1B3a Name Transcribe 1.1B4a element Many sub- 1.1B3b Nature rules 1.1B4b of unit January 21, 2013 INFO 6800 Archives – Week Three 14
  15. 15. Title and statement of responsibility 1.1B4bCorrespondence fromEnterprise FoundryLimited [textual record]1.1B4a 1.1CJanuary 21, 2013 INFO 6800 Archives – Week Three 15
  16. 16. Title and statement of responsibility 1.1B4bLetters and postcardsfrom the crew of theBluenose II at sea [textualrecord] 1.1CJanuary 21, 2013 INFO 6800 Archives – Week Three 16
  17. 17. Title and statement of responsibility 1.1B1 1.1CDublin dancing [soundrecording] / [sung by] 1.1F8Ben Henneberry ; 1.1F1[fiddled by] Ken Faulkner 1.1F8 1.1F6 Ethnographic ArchivesJanuary 21, 2013 INFO 6800 Archives – Week Three 17
  18. 18. Date(s) of creation areapunctuation RAD element 1.4B1 Date(s) of creation 1.4B2 Single date / range of dates 1.4B3 Reproductions[] 1.4B5 Probable and uncertain dates 1.4C – 1.4G Publication, distribution, manufacture details January 21, 2013 INFO 6800 Archives – Week Three 18
  19. 19. Date(s) of creation areaLetters and postcardsfrom the crew of the 1.4B2Bluenose II at sea[textual record]. – 1961-1970.January 21, 2013 INFO 6800 Archives – Week Three 19
  20. 20. Date(s) of creation areaCorrespondence fromEnterprise FoundryLimited [textual record].– [ca. 1921]-1929. 1.4B5January 21, 2013 INFO 6800 Archives – Week Three 20
  21. 21. Date(s) of creation areaDublin dancing [sound 1.4B3recording]. – Transferredto cassette 1984 (Originalcreated June 3, 1948).1.4B3a Ethnographic ArchivesJanuary 21, 2013 INFO 6800 Archives – Week Three 21
  22. 22. Physical description areapunctuation RAD element 1.5B1 Extent of unit including specific material designation: 1.5C Other physical details; 1.5D Dimensions+ 1.5E Accompanying material statement 1.0C2 January 21, 2013 INFO 6800 Archives – Week Three 22
  23. 23. Physical description areaExtent : Other Physical Details ; Dimensions + Accompanying Material January 21, 2013 INFO 6800 Archives – Week Three 23
  24. 24. Physical description areaDublin dancing [soundrecording]. – Transferredto cassette 1984 (Originalcreated June 3, 1948). – 1audio cassette. 1.5B1January 21, 2013 INFO 6800 Archives – Week Three 24
  25. 25. Physical description areaScenes of Oak Island, 1.5B1N.S. [graphic material]. –1972. – 13 photographs :b&w, mounted on 1.5Ccardstock ; 20 x 17 cm.January 21, 2013 1.5D INFO 6800 Archives – Week Three 25
  26. 26. Archival description areapunctuation RAD element 1.7B1 Administrative history OR 1.7B2 Biographical sketch.– 1.7C Custodial History.– 1.7D Scope and Content Context Authenticity January 21, 2013 INFO 6800 Archives – Week Three 26
  27. 27. Administrative history RAD element1.7B1a Date(s) of founding1.7B1b Sphere of functional responsibility1.7B1c Predecessor and successor bodies1.7B1d/e Administrative relationships/structures1.7B1f Names of the corporate bodies1.7B1g Name(s) of chief officers1.7B1h Other significant information January 21, 2013 INFO 6800 Archives – Week Three 27
  28. 28. Biographical sketch RAD element1.7B2a Name(s)1.7B2b Place of residence1.7B2c Education1.7B2d Occupation, life and activities1.7B2e Other significant information January 21, 2013 INFO 6800 Archives – Week Three 28
  29. 29. Archival description areaCustodial =historyJanuary 21, 2013 INFO 6800 Archives – Week Three 29
  30. 30. Archival description area Scope Content Fonds Series Sub-Series File ?January 21, 2013 INFO 6800 Archives – Week Three 30
  31. 31. Notes area RAD element1.8B2 Source of title proper1.8B9 Physical description1.8B13 Arrangement1.8B15 Originals and reproductions1.8B16 Restrictions on access, use, etc.1.8B19 Accruals1.8B20 Related groups of records January 21, 2013 INFO 6800 Archives – Week Three 31
  32. 32. Archives and the InternetJanuary 30, 2012 Week Four – Archival Processing
  33. 33. Archives and the InternetJanuary 30, 2012 Week Four – Archival Processing
  34. 34. Archives and the InternetJanuary 30, 2012 Week Four – Archival Processing
  35. 35. Archives and the InternetJanuary 30, 2012 Week Four – Archival Processing
  36. 36. Archives and the InternetJanuary 30, 2012 Week Four – Archival Processing
  37. 37. Archives and the InternetJanuary 30, 2012 Week Four – Archival Processing
  38. 38. Sample finding aids• New York World’s Fair 1939 and 1940 Incorporated Records• Amos Vogel Papers• Oland and Son and Affiliated Companies• Salman Rushdie PapersJanuary 30, 2012 Week Four – Archival Processing
  39. 39. Archival description exerciseJanuary 30, 2012 Week Four – Archival Processing
  40. 40. Archival description exerciseTitle proper. – Date(s) ofcreation. – Physicaldescription. – Scope andContent. – Standard #.January 21, 2013 INFO 6800 Archives – Week Three 40
  41. 41. Sources (in order of appearance)Adams, Scott (2002). Dilbert comic. http://dilbert.com/strips/comic/2002-03- 16/.Council of Nova Scotia Archives. Fonds diagram. http://www.councilofnsarchives.ca/ArchWay.Helen Creighton with the Gallagher family, Chebucto Head (ca. 1950). http://www.helencreighton.org/photos/HCphotos/files/page6-1005- full.html.The First Panchen Lama, Lobzang Chökyi Gyaltsen (detail); Tsang Province, Tibet; 18th century; Rubin Museum of Art; F1996.21.2 (HAR 477). http://www.rmanyc.org/nav/exhibitions/view/1562.Library of Congress (2010). Archival decision making process diagram. http://www.loc.gov/rr/mss/prep.html.National Defense Directorate of History and Heritage. Canadian Army Historical Section fonds. http://www.archeion.ca/canadian-army- historical-section-fonds-2;rad.January 21, 2013 INFO 6800 Archives – Week Three 41
  42. 42. Sources (in order of appearance)International Council on Archives (2000). Model of the levels of arrangement of a fonds. In International Standard for Archival Description (General), p. 36. http://www.ica.org/10207/standards/isadg-general-international- standard-archival-description-second-edition.html.National Defense Directorate of History and Heritage. Canadian Army Historical Section fonds. http://www.archeion.ca/canadian-army- historical-section-fonds-2;rad.Grateful Dead album cover. http://www.dead.net/features/blair- jackson/blair%E2%80%99s-golden-road-blog-santa-cruz-gd-archive- opening-spring?page=2.January 21, 2013 INFO 6800 Archives – Week Three 42
  43. 43. Sources (in order of appearance)Photographs of Dalhousie University Archives and the Killam Library were taken by Dalhousie Libraries staffPhotographs from the Oland and Son and Affiliated Sons fonds (MS-4-135) can be found on the Dalhousie University Archives facebook pageJanuary 21, 2013 INFO 6800 Archives – Week Three 43

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