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Too Much Information - Managing Digital Overload

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Do you suffer from information overload? Sometimes we push the boundaries of digital communication too far. Emails, webinars, listservs, blogs, enews, Twitter, LinkedIn, and Facebook can cause us to short circuit. Learn about your choices for filtering and organizing digital information to increase efficiency and reduce stress (without getting overwhelmed by technical jargon).

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Too Much Information - Managing Digital Overload

  1. 1. Too Much Information!!! Managing Digital Overload
  2. 2. About me »  Librarian »  Technology Trainer »  Digital Literacy Specialist »  Library Training Consultant »  Kixal »  Contra Costa County
  3. 3. Digital Overload Exposure to or provision of too much digital information or data. h"p://www.oxforddic/onaries.com/us/defini/on/american_english/ informa/on-­‐overload  
  4. 4. Effects of Digital Overload »  Increased anxiety »  Reduced creativity »  Reduced productivity
  5. 5. Causes Skills Goals
  6. 6. Causes Skills Goals
  7. 7. What causes digital overload?
  8. 8. Information Streams New Technologies Multitasking Connectivity Email Distractions BalanceDIGITAL OVERLOAD
  9. 9. DIGITAL OVERLOAD
  10. 10. New Technologies h"p://www.flickr.com/photos/32985045@N08/14507399524/   h"ps://www.flickr.com/photos/intelfreepress/6310585396/sizes/o/in/photostream/   h"p://commons.wikimedia.org/wiki/File:Google_Glass_Main.jpg   h"p://blogs.microsoR.com/firehose/2015/01/02/three-­‐new-­‐nextbook-­‐2-­‐in-­‐1-­‐tablets-­‐including-­‐one-­‐with-­‐12-­‐5-­‐inch-­‐screen-­‐announced/     h"p://commons.wikimedia.org/wiki/File:NAO-­‐Robot.jpg     h"p://letsdoprogramminginc.blogspot.com/2014/09/iphone-­‐6-­‐in-­‐your-­‐hand-­‐and-­‐price-­‐and.html    
  11. 11. Information Streams h"p://insoRa.deviantart.com/art/Flat-­‐3D-­‐Social-­‐Media-­‐Icons-­‐438166210  
  12. 12. Connectivity h"p://pixabay.com/en/smartphone-­‐phone-­‐mobile-­‐technology-­‐593348/  
  13. 13. Email
  14. 14. Multitasking h"p://pixabay.com/en/office-­‐freelancer-­‐computer-­‐business-­‐620823/  
  15. 15. Distractions
  16. 16. Balance h"p://pixabay.com/en/steinmann-­‐balance-­‐medita/on-­‐247039/  
  17. 17. Information Streams New Technologies Multitasking Connectivity Email Distractions BalanceDIGITAL OVERLOAD
  18. 18. Causes Skills Goals
  19. 19. What is a skill?
  20. 20. Schedule Time Technology Tools Be Selective Prioritize Discipline Breaks BoundariesDIGITAL OVERLOAD
  21. 21. Be Selective Ask these questions: •  Is it necessary? •  Is it useful? •  Is it an improvement? If the answer is no, then wait to adopt! #1
  22. 22. Be Selective To learn more about new technologies, visit: •  http://www.cnet.com/ •  http://www.pcmag.com/ •  http://www.macworld.com/ •  http://www.wired.com/ #1
  23. 23. Prioritize Information Choose your streams wisely Catch only what you can Stop collecting information Set up a system #2
  24. 24. Prioritize Information Top •  Email Mid •  Facebook Low •  Twitter #2
  25. 25. Schedule Time Set aside time for: •  Email •  Reading •  Thinking Eliminate (or reduce) distraction! #3
  26. 26. Schedule Time Tools to help with scheduling •  Calendar programs •  Toggl.com •  Countdown timer #3
  27. 27. Embrace Discipline Focus on one task at a time Set an intention or goal Turn off notifications Tell your coworkers #4
  28. 28. Embrace Discipline #4
  29. 29. Learn Technology Tools #5 How much do you know about your settings? •  Email •  Listserv •  Facebook •  Calendar Take the time to learn – just 5 minutes a week!
  30. 30. Learn Technology Tools #5 Learn from these websites: •  http://www.quickanddirtytips.com/ •  http://www.gcflearnfree.org/ •  http://lifehacker.com/ •  http://www.lynda.com/ ($)
  31. 31. Pro Tip: Email 1. Set filters to keep newsletters out of your inbox 2. Use flags & color-coding to indicate priority or project status 3. Delete or move unnecessary emails from you inbox
  32. 32. Take Breaks Remember to: •  Move your legs •  Stretch your wrists •  Look around •  Turn off your technology Take a break from technology every hour! #6
  33. 33. Take Breaks Apps for taking a break: •  http://eyeleo.com/ •  http://www.monkeymatt.com/bigstretch •  http://breaktimeapp.com/ ($) •  https://freedom.to/ ($) #6
  34. 34. Set Boundaries Make a conscious choice: •  To connect (or not) •  To use only one device •  To leave your device behind #7
  35. 35. Schedule Time Technology Tools Be Selective Prioritize Discipline Breaks BoundariesDIGITAL OVERLOAD
  36. 36. Causes Skills Goals
  37. 37. What will you do to manage your digital overload ?
  38. 38. Ac/on     •  Pick one challenge •  Pick one skill •  Write down three related goals •  Share those goals
  39. 39. Information Streams New Technologies Multitasking Connectivity Email Distractions BalanceDIGITAL OVERLOAD
  40. 40. Schedule Time Technology Tools Be Selective Prioritize Discipline Breaks BoundariesDIGITAL OVERLOAD
  41. 41. Goals Goals Practice Awareness Awareness Practice GoalsDIGITAL OVERLOAD
  42. 42. DIGITAL HARMONY h"ps://pixabay.com/en/rainbow-­‐faded-­‐colorful-­‐spectrum-­‐764189/  
  43. 43. Thank you! Please stay in touch! Crystal Schimpf crystal@kixal.com @crystalschimpf www.kixal.com
  44. 44. Infopeople Online Course begins December 8 Crystal Schimpf crystal@kixal.com @crystalschimpf www.kixal.com
  45. 45. Crystal Schimpf crystal@kixal.com @crystalschimpf www.kixal.com Sign up to receive: 10 Tips to Tame your Email
  46. 46. Articles »  Conquering Digital Distraction (Harvard Business Review, 2015) https://hbr.org/2015/06/conquering-digital-distraction »  Turn Digital Overload to your advantage (Harvard Business Review, 2015) https://hbr.org/2015/05/turn-digital-overload-to-your-advantage »  Americans suffer technology overload, but we want more (CIO, 2013) http://www.cio.com/article/2382047/byod/americans-suffer-technology-overload--but-we-want- more.html »  Tech Overload? Gen Y workers are feeling it, study says (Associations Now, 2013) http://associationsnow.com/2013/10/tech-overload-gen-y-employees-are-feeling-it-study-says/ »  Recovering from Information Overload (McKinsey Quarterly, 2011) http://www.mckinsey.com/insights/organization/recovering_from_information_overload »  Too much information (The Economist, 2011) http://www.economist.com/node/18895468
  47. 47. Books »  Essentialism: The Disciplined Pursuit of Less by Greg McKeown (Crown Business, 2014) »  The Organized Mind by Daniel J. Levitin (Dutton, 2014) »  Overload! How Too Much Information is Hazardous to Your Organization by Jonathan B. Spira (Wiley, 2011) »  Unplugged: How to Live Mindfully in a Digital World by Orianna Fielding (Carlton Books, 2015) »  The Myth of Multitasking: How “Doing it All” Gets Nothing Done by Dave Crenshaw (Jossey- Bass, 2008) »  168 Hours: You Have More Time than You Think by Laura Vanderkam (Portfolio, 2011)

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