Spreadsheet fundamentals

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Spreadsheet fundamentals

  1. 1. Spreadsheet Fundamentals Module 6 Lesson 1
  2. 2. What is a spreadsheet? <ul><li>A program that allows you to use rows and columns of data to manage, predict, and present information. </li></ul><ul><li>Spreadsheets in Baseball </li></ul><ul><li>Spreadsheets in Economics </li></ul><ul><li>Spreadsheets in Finance </li></ul><ul><li>Spreadsheets in Nutrition </li></ul>Click on BLUE hyperlinks to view examples. Websites will open in a new window. Be sure to come back when you are done.
  3. 3. Who uses spreadsheets? <ul><li>Schools </li></ul><ul><ul><li>Grades, Payroll, Class Size, Budgets </li></ul></ul><ul><li>Sports Teams </li></ul><ul><ul><li>Individual and Team Statistics, Budgets </li></ul></ul><ul><li>Businesses </li></ul><ul><ul><li>Payroll, Investments, Inventory, Sales, Delivery </li></ul></ul><ul><li>Families </li></ul><ul><ul><li>Checkbook, Expenses, Investments, Income Tax </li></ul></ul><ul><li>Government </li></ul><ul><ul><li>Taxes, Census, Loans, Investments, Budgets </li></ul></ul>Click on BLUE hyperlinks to view examples. Websites will open in a new window. Be sure to come back when you are done.
  4. 4. What can a spreadsheet do? <ul><li>Answer What is? Questions </li></ul><ul><ul><li>students’ current grade (school) </li></ul></ul><ul><ul><li>individual athlete statistics (sports) </li></ul></ul><ul><ul><li>transportation schedules (business) </li></ul></ul><ul><ul><li>current $ available for spending (personal) </li></ul></ul><ul><ul><li>census results (government) </li></ul></ul>
  5. 5. What can a spreadsheet do? <ul><li>Answer What if? Questions </li></ul><ul><ul><li>student population increases (school) </li></ul></ul><ul><ul><li>win/loss record changes (sports) </li></ul></ul><ul><ul><li>product sales decrease (business) </li></ul></ul><ul><ul><li>hourly wage rate changes (personal) </li></ul></ul><ul><ul><li>population increases (government) </li></ul></ul>
  6. 6. Why use a spreadsheet? <ul><li>Fast—spreadsheets are created to automatically calculate </li></ul><ul><li>Accurate—the spreadsheet does the math for you </li></ul>Click the button for a brief video. A new website will open, be sure to return to this presentation.
  7. 7. Let’s break it down. <ul><li>Spreadsheets are made of rows and columns </li></ul>Click the button for a brief video. A new website will open, be sure to return to this presentation.
  8. 8. Let’s break it down. <ul><li>Columns are vertical and shown with Letters (A, B, C, etc.) </li></ul><ul><li>Rows are horizontal and shown with Numbers (1, 2, 3, etc.) </li></ul><ul><li>Cells are where the column and row intersect </li></ul>ROW COLUMN CELL
  9. 9. Let’s break it down. <ul><li>A cell address or cell reference is where a cell is located. The address is made of the Column Letter and the Row Number . </li></ul><ul><li>Module is in Cell A7 </li></ul>
  10. 10. You try it! Write your answers on a piece of paper. <ul><li>What is the cell address or cell reference for each of the following: </li></ul><ul><li>Module 6 </li></ul><ul><li>Score </li></ul><ul><li>97 </li></ul><ul><li>91 </li></ul><ul><li>2 nd Reporting Period </li></ul>
  11. 11. Answers <ul><li>What is the cell address or cell reference for each of the following: </li></ul><ul><li>Module 6 = A8 </li></ul><ul><li>Score = B7 </li></ul><ul><li>97 = B11 </li></ul><ul><li>91 = B12 </li></ul><ul><li>2 nd Reporting Period = A1 </li></ul>
  12. 12. Data types <ul><li>There are three types of data you can enter in a spreadsheet </li></ul>Click the button for a brief video. A new website will open, be sure to return to this presentation.
  13. 13. Labels <ul><li>Text, symbols, or numbers not used in calculations. </li></ul><ul><ul><li>2 nd Reporting Period </li></ul></ul><ul><ul><li>James Dean </li></ul></ul><ul><ul><li>May 24, 2010 </li></ul></ul><ul><ul><li>Score </li></ul></ul><ul><ul><li>ALL of column A </li></ul></ul><ul><li>Labels are LEFT aligned </li></ul>
  14. 14. Values <ul><li>A number that is used for calculations. </li></ul><ul><ul><li>92 </li></ul></ul><ul><ul><li>85 </li></ul></ul><ul><ul><li>98 </li></ul></ul><ul><ul><li>97 </li></ul></ul><ul><ul><li>91 </li></ul></ul><ul><li>Values are RIGHT aligned </li></ul>
  15. 15. Formula <ul><li>Equations with symbols for math operations. </li></ul><ul><li>The number 92.6 isn’t really a number, but a formula =(B8+B9+B10+B11+B12)/5 that is calculating and displaying 92.6. </li></ul><ul><li>Formulas MUST begin with an equal sign = </li></ul>=(B8+B9+B10+B11+B12)/5 Don’t worry, we cover writing formulas in the next lesson.
  16. 16. More about Formulas <ul><li>=(B8+B9+B10+B11+B12)/5 is a formula. </li></ul><ul><li>Pretty long, isn’t it? Has to be a better way, right? </li></ul><ul><li>There IS!!! </li></ul>=(B8+B9+B10+B11+B12)/5
  17. 17. Functions <ul><li>Functions are shortcut formulas. </li></ul><ul><li>Functions are made up of a short cut word and a range of cells. </li></ul><ul><li>Short Cut Words </li></ul><ul><ul><li>SUM--addition </li></ul></ul><ul><ul><li>AVG--average </li></ul></ul><ul><ul><li>MIN--minimum </li></ul></ul><ul><ul><li>MAX--maximum </li></ul></ul><ul><ul><li>COUNT--count </li></ul></ul><ul><li>Range of Cells—a block of adjacent cells that form a rectangle </li></ul><ul><ul><li>(B8:B12) </li></ul></ul>
  18. 18. Can you tell the difference? <ul><li>Label, Value, Formula or Function? </li></ul><ul><li>Sally Mae </li></ul><ul><li>=B4*D7 </li></ul><ul><li>Total of expenses </li></ul><ul><li>$23.00 </li></ul><ul><li>Sum of the range B4 thru E4 </li></ul><ul><li>6859 East Hill Street </li></ul><ul><li>34% </li></ul><ul><li>910.555.1212 </li></ul>
  19. 19. Answers <ul><li>Label, Value, Formula or Function? </li></ul><ul><li>Sally Mae-- Label (text) </li></ul><ul><li>=B4*D7-- Formula (equal sign and operators) </li></ul><ul><li>Total of expenses-- Formula or Function (calculation) </li></ul><ul><li>$23.00-- Value (dollars are most often values, but could be the result of a function or formula) </li></ul>
  20. 20. Answers <ul><li>Label, Value, Formula or Function? </li></ul><ul><li>Sum of the range B4 thru E4-- Function (use of shortcut word and a range) </li></ul><ul><li>6859 East Hill Street-- Label (address) </li></ul><ul><li>34%-- Value (percents will most often be used in a calculations) </li></ul><ul><li>910.555.1212-- Label (phone number, would not be used in a calculation </li></ul>
  21. 21. <ul><li>Label, Value, Formula or Function? </li></ul><ul><li>Cell A2 </li></ul><ul><li>Cell A8 </li></ul><ul><li>Cell A12 </li></ul><ul><li>Cell B6 </li></ul><ul><li>Cell B12 </li></ul><ul><li>Cell D5 </li></ul><ul><li>Cell D6 </li></ul><ul><li>Cell D12 </li></ul>One more practice
  22. 22. <ul><li>Label, Value, Formula or Function? </li></ul><ul><li>Cell A2 = Balance Sheet = Label </li></ul><ul><li>Cell A8 = Accounts Receivable—Miller = Label </li></ul><ul><li>Cell A12 = Total Assets = Label </li></ul><ul><li>Cell B6 = 20500.00 = Value </li></ul>Answers
  23. 23. <ul><li>Label, Value, Formula or Function? </li></ul><ul><li>Cell B12 = 44200.00 (Total Assets) = Formula or Function </li></ul><ul><li>Cell D6 = 6000.00 = Value </li></ul><ul><li>Cell D8 = 10000.00 (Total Liabilities) = Formula or Function </li></ul><ul><li>Cell D12 = 44200.00 (Total Liabilities and Owner’s Equity) = Formula or Function </li></ul>Answers
  24. 24. Got it? <ul><li>Here is a short review. </li></ul>Click the button for a brief video. A new website will open, be sure to return to this presentation.

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