Document Map View In Word

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Navigate long documents in Word. Find any subtitled paragraph quickly.

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  • Document Map View In Word

    1. 1. Using Word to Organize Notes By Professor Pat – Nov. 13, 2007 Best if Viewed Full Screen Normal View Document Map View
    2. 2. My Organizing Method <ul><li>Use Heading Styles – I enter Title of each Note using Heading Style 4 . </li></ul><ul><li>Use Document Map View to display Title of each Note in left-hand pane of Word window. </li></ul><ul><li>Use Outline View to group Notes on similar topics together. </li></ul><ul><li>Use Heading Style 2 for main categories & Heading Style 3 for sub-categories. </li></ul>
    3. 3. “ Normal” View in Word I have 75 entries similar to those below. How can I find the one I want? How can I see what topics I have collected info about?
    4. 4. Raw Notes – Entered as I found them while researching. Left column shows Title of each Note for easy searching [uses Heading Style 4 for Titles of Notes]
    5. 5. Here I have grouped Notes by Topic. If click on Blogging, can see all the individual Note Titles. Each major category uses Heading 2 Style.
    6. 6. To Display Note Titles & Group Headings, Click: View | Document Map
    7. 7. Outline Your Word Doc Using Heading Styles
    8. 8. Notes <ul><li>I use Microsoft Word 2002 for Windows – All screen shots from that version. </li></ul><ul><li>Heading Styles – I have designed mine as follows: </li></ul><ul><ul><li>Heading Style 4 : Normal (Times Roman 12 Pt), Bold, Italic, Underline; Space Before is 3 </li></ul></ul><ul><ul><li>Heading Style 3 : Arial, 11 Pt, Bold, Small Caps; Space Before is 12, After is 3 </li></ul></ul><ul><ul><li>Heading Style 2 : Arial, 14 Pt, Bold, Italic; Space Before is 12, After is 3 </li></ul></ul><ul><ul><li>Heading Style 1 : Arial, 16 Pt, Bold, Kern at 16; Space Before is 12, After is 3 </li></ul></ul>

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