Ptcgtd

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  • IronyLet me start with a personal introduction and confession.I want to give you one technical slide during this workshop – ready… it has some “Birkman” language on it – so brace yourself
  • A birkman component called “Structure” = measures organization and orderliness.The ability or willingness to deal with details, follow plans and finish tasks – use a systematized approach.Now I know – if you came to this session – you either are really good at this and want to gloat at the rest of us or…You’re like me -
  • There it is – that’s my structure score.It’s not out of 20 – it’s from 1 to 99So you’re in good company. None of what we’re about to go through together comes from any natural ability on my part.I have done what probably most of you have:To do listsDaytimerPriority managerAbc 123 priority settingNothing seemed to quite nail it for me – or at least stick around very long.There were flaws in all of the plansTo do lists – didn’t organize me – they just depressed me. A jumbled list of stuff – some of which was clear actions – some was just vague reminders. Some was important some not.Priority manager – required me to use a very specific set of tools – and some times it wasn’t clear to me what my priorities actually were a week ahead of time. It was ok in broad terms – but it didn’t actully help me minute to minute.Same with the abc 123 priority systems
  • The problem is our brainIt’s a fantastic problem solver. Very creative. Good thinker (within reason). Learns well – remembers skills and informationBUT – it’s a lousy reminder!It worries about this all the time – what if I forget that email I was supposed to send to my Leonard? I better remind Paul just in case – so half way through this presentation my brain brings up – email Leonard.How helpful is that exactly?You’re brain’s doing it too isn’t it.We’re not even 5 minutes into this workshop and I know you’ve already thought about something else you need to remember. “I need to sign up for that sports event.
  • Ptcgtd

    1. 1. Getting Things DONE David Allen
    2. 2. STRUCTURE Organization and orderliness. Following plans, finishing tasks, dealing with detailed tasks and using a systematic approach.
    3. 3. 16
    4. 4. Your brain friend? foe?
    5. 5. What if I forget?
    6. 6. get control
    7. 7. focus
    8. 8. Keep track of stuff you’re waiting for
    9. 9. de-stress
    10. 10. Collect Process Organize Review Do
    11. 11. Collect your “stuff”
    12. 12. Get stuff out of your brain and onto paper
    13. 13. Process your inboxes to “zero”
    14. 14. Is it actionable?
    15. 15. Is it actionable?
    16. 16. 3 choices
    17. 17. Toss it.
    18. 18. Someday/ Maybe
    19. 19. Reference.
    20. 20. vital tools
    21. 21. Is it actionable?
    22. 22. What is the very next action?
    23. 23. Do it. ( If it can be done in less than 2 minutes. )
    24. 24. If > 2 minutes Delegate or Defer
    25. 25. Delegate it. ( Make a “waiting for” list. )
    26. 26. Defer it.
    27. 27. Where do I keep that “next action” reminder?
    28. 28. Specific date or time
    29. 29. Next Action lists by “context”
    30. 30. @calls
    31. 31. @computer
    32. 32. @home
    33. 33. @office
    34. 34. @errands
    35. 35. @agendas
    36. 36. @waiting for
    37. 37. @someday /maybe
    38. 38. @calls @computer @home @office @errands @agendas @waiting for @someday/maybe
    39. 39. Does your task require more than 1 action to complete?
    40. 40. “buy lawnmower” is really a project!
    41. 41. Create “project” folders.
    42. 42. Daunting Project Project Divided up Next Action
    43. 43. .projects – home Buy lawn mower @calls Call John re lawn mower
    44. 44. • Develop leadership program • Develop Soul Cravings dvd • Teach Tyson how to use video recorder • Rebuild back deck • Plan summer holiday • Fix tent
    45. 45. • Develop leadership program – Call Sean re member of training committee • Develop Soul Cravings outreach dvd – Hear from writer re first draft • Teach Tyson how to use video recorder – Ask Ty re video use on his trip • Rebuild back deck – Call Shell re plans • Plan summer holiday – Set time with Dar and calendars • Fix tent – Pick up tent parts
    46. 46. • @calls – Call Sean re member of training committee – Call Shell re plans • @home – Ask Ty re video use on his trip – Set time with Dar and calendars • @errands – Pick up tent parts • @waiting for – writer re first draft of SC dvd
    47. 47. Organize - Where do you put all these lists?
    48. 48. entrust your items to a safe place
    49. 49. Daily Review Projects Calendar Next actions Waiting for .projects – work .project- home @calls @errands @home @office @online @agendas @waiting for
    50. 50. Weekly Review Collect & process Update Calendar & Lists
    51. 51. DO Context Time Energy Priority
    52. 52. Collect All Next action (think) Remind
    53. 53. “the best $18 I’ve ever spent” - way too enthusiastic presenter

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