Mail merge
PS12 SECONDARY 4 CPA PART 2
What is mail merge?
 Mail

merge is the automatic process
of creating several pages of the
same document according to a
m...
Conditional mail merge


Conditional mail merge is mail merge with one
or more conditions.



This process is used to ch...
Objectives of Lesson
1)

You will apply conditional mail merge to select
the people from a list to receive a letter.

2)

...
Our lessons


There will be 2 class demonstrations with
explanations.



You need to understand how each conditional
mai...
Demonstration 1:
Mail merging with no conditions


Open the file “mail_merge” and save it as “mail_merge_all”.



Use th...
Demo 2 – Conditional Mail merge for
female recipients only


This demonstration involves conditional mail merge.



Open...
Recap the steps:


Watch http://thecpachannel.wordpress.com
Class Assignment (Before)


Worksheet 12.3

Dear ____________
Visit to Gardens by the Bay
Based on the responses gathered...
Class Assignment(After)


Worksheet 12.3

Dear Chan Lip Seng
Visit to Gardens by the Bay
Based on the responses gathered ...
10 minutes:
WORKSHEET 12.3: Mail merge (Part A)


FILES: „details‟ and „mail_merge_student‟



Follow the instructions b...
10 minutes:
WORKSHEET 12.3: Mail merge (Part B)


FILES: „details‟ and „mail_merge_student‟



Follow the instructions b...
5 minutes: Printing to lab printer

mail_merge_name
2. mail_merge_name_all
3. mail_merge_name_conditional
Write your name,...
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Ps12 sec 4 cpa part 2

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Mail Merge using MS Word and Excel

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Ps12 sec 4 cpa part 2

  1. 1. Mail merge PS12 SECONDARY 4 CPA PART 2
  2. 2. What is mail merge?  Mail merge is the automatic process of creating several pages of the same document according to a mailing list.
  3. 3. Conditional mail merge  Conditional mail merge is mail merge with one or more conditions.  This process is used to choose addressees or recipients who satisfy the condition(s) indicated by the owner.
  4. 4. Objectives of Lesson 1) You will apply conditional mail merge to select the people from a list to receive a letter. 2) You will also understand how time can be saved by using the conditional mail merge feature.
  5. 5. Our lessons  There will be 2 class demonstrations with explanations.  You need to understand how each conditional mail merge works.
  6. 6. Demonstration 1: Mail merging with no conditions  Open the file “mail_merge” and save it as “mail_merge_all”.  Use the file “namelist.xls” as the data source/recipient list.
  7. 7. Demo 2 – Conditional Mail merge for female recipients only  This demonstration involves conditional mail merge.  Open the file “mail_merge” and save it as “mail_merge_female”.  Use the file “namelist.xls” as the data source/recipient list.  To do conditional mail merge, we need to check/ uncheck the names in the data source/ recipient list.
  8. 8. Recap the steps:  Watch http://thecpachannel.wordpress.com
  9. 9. Class Assignment (Before)  Worksheet 12.3 Dear ____________ Visit to Gardens by the Bay Based on the responses gathered from the online poll, we will be going to Gardens by the Bay. There will be two sessions for the visit for your class on 31 May. Based on your preference, you will be allocated session ____. The reporting time is as follows: Reporting time: ____________ Thank you.
  10. 10. Class Assignment(After)  Worksheet 12.3 Dear Chan Lip Seng Visit to Gardens by the Bay Based on the responses gathered from the online poll, we will be going to Gardens by the Bay. There will be two sessions for the visit for your class on 31 May. Based on your preference, you will be allocated session 2. The reporting time is as follows: Reporting time: 1pm Thank you.
  11. 11. 10 minutes: WORKSHEET 12.3: Mail merge (Part A)  FILES: „details‟ and „mail_merge_student‟  Follow the instructions below. 1. Open the file „mail_merge_student‟. 2. In the header, enter your name, class and index number. 3. Make your document into a merge document. 4. Select the file „details‟ as source data. 5. Insert the 3 fields. 6. Save your merged document as ‘mail_merge_name’ 7. Merge to a new document and save your merged document as „mail_merge_name_all‟.
  12. 12. 10 minutes: WORKSHEET 12.3: Mail merge (Part B)  FILES: „details‟ and „mail_merge_student‟  Follow the instructions below. 1) Open the file ‟ mail_merge_name’ 2) Choose 3) Merge 4) Save Edit Recipient List to a new document for gender „M‟ only. your merged document as „mail_merge_name_conditional‟.
  13. 13. 5 minutes: Printing to lab printer mail_merge_name 2. mail_merge_name_all 3. mail_merge_name_conditional Write your name, Staple and hand up. 1.

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