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State Infrastructure
Programs
DISTRICT ONE PUBLIC WORKS
INTEGRATING COMMITTEE
Program Year 2020 Applicant Workshops:
❑ Thu...
1. Overview of the State Capital
Improvement Program
❑ OPWC Programs
❑ District One Public Works Integrating Committee
(DO...
OHIO PUBLIC WORKS COMMISSION
(OPWC)
OHIO PUBLIC WORKS COMMISSION
(OPWC) INFRASTRUCTURE PROGRAMS
❑ The State Capital Improvement Program (SCIP)
A combined gran...
OHIO PUBLIC WORKS COMMISSION
(OPWC) INFRASTRUCTURE PROGRAMS
❑ Small Government Commission
Provides grants and loans to vil...
OHIO PUBLIC WORKS COMMISSION
(OPWC) DISTRICTS
❑ Ohio Public Works
Commission (OPWC)
❑ 19 District Integrating
Committees
❑...
DISTRICT ONE PUBLIC WORKS
INTEGRATING COMMITTEE (DOPWIC)
CUYAHOGA COUNTY
REPRESENTATIVES
• Mr. Michael Dever
• Mr. David M...
FUNDING
SCIP ALLOCATION
State Capital Improvement Program (SCIP) Grant $15,278,800
State Capital Improvement Program (SCIP...
PROJECTS:
❑ Roads, Bridges and Culverts
❑ Sewers (Sanitary and Storm)
❑ Water (Supply/Distribution)
❑ Wastewater Treatment...
GRANTS:
❑ Repair/Replacement Projects - up to 90%
❑ New/Expansion Projects – up to 50%
LOANS: Up to 100%
❑ 0% Interest
❑ T...
SCIP ELIGIBLE COSTS
❑ Acquisition of Right-of-Way and/or Easements
❑ Engineering and Design
❑ Construction
❑ Equipment
❑ R...
PROJECTS:
❑ Roads
❑ Bridges
❑ Culverts
APPLICANTS:
❑ Counties
❑ Cities
❑ Villages
❑ Townships
LTIP ELIGIBILITY
❑ Must Submit two (2) hard copies; one (1)
original, noted as such in the upper right-
hand corner, and one (1) copy.
❑ Al...
❑ The OPWC Infrastructure Application
https://www.pwc.ohio.gov/Programs/Infrastruct
ure-Programs/Infrastructure-Applicatio...
❑ Attachments separated by a cover page for:
❑ Authorizations and Resolutions of Support;
❑ Agreements and Letters of Supp...
❑ PRIMARY INFRASTRUCTURE SPECIFIC
APPLICATION SUPPLEMENTS – The DOPWIC will
evaluate the grants as either a Road, Bridge,
...
❑NEW SCORING CIRITERIA AND POINT
BREAKDOWN
PY 2020 PROGRAM UPDATES
Points are determined based on the OPWC Application in ...
❑ Financial Information – Page 2
❑ Financial Resources – Page 2
❑ Project Schedule – Page 3
❑ Project Description – Page 4...
REQUIRED ATTACHMENTS
❑ Certified Authorizing Legislation
❑ Certification Of Local Match
❑ Certification Of Loan Repayment ...
DOPWIC APPLICATION SUPPLEMENT
❑ Primary
Infrastructure
❑ Project Description
❑ Users
❑ Infrastructure
Condition
❑ Infrastructure Age
❑ Health and Safety...
PRIMARY INFRASTRUCTURE
Applicants must submit one (1) DOPWIC Application Supplement
based on the Primary Infrastructure Pr...
SECONDARY INFRASTRUCTURE
❑ lz
❑ Primary Infrastructure
❑ Project Description
❑ Infrastructure
Condition
❑ Infrastructure Age
❑ Users
❑ Health and Safety...
PROJECT LOCATION
❑ Project Location(s) and Limits:
PROJECT DESCRIPTION
❑ EXISTING INFRASTRUCTURE
❑ PROPOSED CHANGES
All waterlines in this project currently meet Cleveland W...
❑ Primary Infrastructure
❑ Project Description
❑ Infrastructure
Condition
❑ Infrastructure Age
❑ Users
❑ Health and Safety...
INFRASTRUCTURE CONDITION
❑ Ohio Revised Code (ORC) Mandated Criteria.
❑ Condition is based on the amount of deterioration ...
INFRASTRUCTURE CONDITION
❑ Road, Bridge or Culvert
❑ Sewer, Septic, Wastewater, Water
INFRASTRUCTURE CONDITION
Maximum 45 Points
CONDITION
RATING DESCRIPTION POINTS
Closed or
Not
Operating
The condition is un...
❑ Primary Infrastructure
❑ Project Description
❑ Infrastructure
Condition
❑ Infrastructure Age
❑ Users
❑ Health and Safety...
INFRASTRUCTURE AGE
❑ ORC Mandated Criteria.
❑ Original Construction Year.
❑ Provide Proof of Age.
❑ Provide Year Of Last M...
INFRASTRUCTURE AGE
Maximum 17 Points
Points are based on the original construction year or the
year of the last major impr...
❑ Primary Infrastructure
❑ Project Description
❑ Infrastructure
Condition
❑ Infrastructure Age
❑ Users
❑ Health and Safety...
USERS
❑ Road, Bridges, Culverts
❑ Sewers, Septic, Water, Wastewater
Maps and/or drawings must be provided clearly identify...
Users
Maximum 10 Points
Points are based on the original construction year or the
year of the last major improvement
POINT...
❑ Primary Infrastructure
❑ Project Description
❑ Users
❑ Infrastructure
Condition
❑ Infrastructure Age
❑ Health and Safety...
❑ Primary Infrastructure
❑ Project Description
❑ Infrastructure
Condition
❑ Infrastructure Age
❑ Users
❑ Health and Safety...
HEALTH AND SAFETY
❑ Road, Bridge, or Culvert
HEALTH AND SAFETY
❑ Road, Bridge, or Culvert
HEALTH AND SAFETY
❑ Sewer, Septic, Wastewater, Water
HEALTH AND SAFETY
❑ Sewer, Septic,
Wastewater, Water
❑ Cleveland Department
of Water
❑ Northeast Ohio
Regional Sewer Distr...
HEALTH AND SAFETY
Maximum 55 Points
Points are awarded based on how well the applicant explains
and documents the public h...
❑ Primary Infrastructure
❑ Project Description
❑ Infrastructure
Condition
❑ Infrastructure Age
❑ Users
❑ Health and Safety...
LOCAL MATCH
Points are determined by the percentage of the Total Estimated
Cost for the following ORC Criteria
❑ ORC manda...
LOCAL MATCH
Maximum 20 Points
Section 1.0 of the OPWC Application for Financial Assistance will be
used to determine point...
❑ Primary Infrastructure
❑ Project Description
❑ Infrastructure
Condition
❑ Infrastructure Age
❑ Users
❑ Health and Safety...
LOAN INCENTIVE
Points are awarded to applicants that request a loan as a
percentage of the Total Estimated Cost.
If the DO...
LOAN INCENTIVE
Maximum 10 Points
Section 1.0 of the OPWC Application for Financial Assistance will be
used to determine po...
❑ Primary Infrastructure
❑ Project Description
❑ Infrastructure
Condition
❑ Infrastructure Age
❑ Users
❑ Health and Safety...
ACCESS TO FUNDS
To ensure an equitable distribution of the funds, Applicants that
have not received assistance in recent P...
ACCESS TO FUNDS
Maximum 4 Points
Communities that have not received assistance will receive
points according to the table ...
❑ Primary Infrastructure
❑ Project Description
❑ Infrastructure
Condition
❑ Infrastructure Age
❑ Users
❑ Health and Safety...
COMMUNITY AND ECONOMIC
DEVELOPMENT
Indicate whether the project is a Community Development
Project or Economic Development...
COMMUNITY AND ECONOMIC
DEVELOPMENT
Check the level of community or economic development
that best applies to your project.
COMMUNITY OR ECONOMIC
DEVELOPMENT
Maximum 3 Points
COMMUNITY DEVELOPMENT
POINTS
Infrastructure project is needed to redeve...
❑ Primary Infrastructure
❑ Project Description
❑ Infrastructure
Condition
❑ Infrastructure Age
❑ Users
❑ Health and Safety...
REGIONAL COLLABORATION
This criteria is based on the local share contributions by
other subdivisions in District One.
Poin...
REGIONAL COLLABORATION
Maximum 2 Points
Is the Applicant Collaborating with other
Subdivisions? POINTS
Yes Collaboration 2...
❑ Primary Infrastructure
❑ Project Description
❑ Infrastructure
Condition
❑ Infrastructure Age
❑ Users
❑ Health and Safety...
ECONOMIC HEALTH
The most current Per Capita Income (PCI) and the percentage of
households below poverty level from the U.S...
ECONOMIC HEALTH
Maximum 25 Points
Per Capita Income (PCI) and Percentage of Households Below
Poverty will be used to defin...
❑ Primary Infrastructure
❑ Project Description
❑ Infrastructure
Condition
❑ Infrastructure Age
❑ Users
❑ Health and Safety...
COORDINATED INFRASTRUCTURE
In order to capitalize on infrastructure investments the
DOPWIC will award points for projects ...
COORDINATED INFRASTRUCTURE
Maximum 4 Points
The DOPWIC will award 1 point for each secondary infrastructure
component for ...
❑ Primary Infrastructure
❑ Project Description
❑ Infrastructure
Condition
❑ Infrastructure Age
❑ Users
❑ Health and Safety...
GENERATION OF USER FEES
The proposed project will be reviewed to see if revenue in the
form of user fees is generated.
❑ O...
GENERATION OF USER FEES
Maximum 5 Points
The Project Type selected on page 1 of the OPWC will determine the
points.
Projec...
OPWC SMALL GOVERNMENT PROGRAM
❑ $17.5 million
❑ OPWC Small Government Commission reviews
projects submitted statewide and ...
SMALL GOVERNMENT
❑ All applications from
Small Government
(SG) subdivisions will
also be scored
according to the SG
method...
SMALL GOVERNMENT SELECTION
In order for the DOPWIC to determine which eligible applications will be the
most competitive f...
DOPWIC PROJECT SELECTION PROCESS
SMALLGOVERNMENTRANKING
PRELIMINARYPROJECTRANKING
APPEALS
REVISEDPROJECTRANKING
FINALPROJE...
DOPWIC PROJECT SELECTION PROCESS
APPEALS
REVISEDPROJECTRANKING
FINALPROJECTRANKING
SMALLGOVERNMENTRANKING
PRELIMINARY PROJ...
DOPWIC PROJECT SELECTION PROCESS
REVISEDPROJECTRANKING
FINALPROJECTRANKING
SMALLGOVERNMENTRANKING
APPEALS
Appeals due on D...
DOPWIC PROJECT SELECTION PROCESS
REVISED PROJECT RANKING
DOPWIC Staff recommendations on appeals,
revised scores and proje...
DOPWIC PROJECT SELECTION PROCESS
FINAL PROJECT RANKING
Determine Recommendations: SCIP,
LTIP, Loans, Contingency List
DOPW...
DOPWIC PROJECT SELECTION PROCESS
SMALL GOVERNMENT RANKING
DOPWIC Small Government Subcommittee
meets on January 16, 2020
R...
OPWC EMERGENCY FUNDS
❑ $3.5 Million/Year
❑ Immediate Threat to Health And Safety – Such as
a Natural Disaster
❑ Not for De...
OPWC EMERGENCY FUNDS
OPWC IMPLEMENTATION
CHANGESTOPROJECTAGREEMENT
REQUESTTOPROCEED
DIBURSEFUNDS
PROJECT AGREEMENTS
Released July 1, 2020
One C...
OPWC IMPLEMENTATION
REQUESTTOPROCEED
DISBURSEFUNDS
CHANGES TO PROJECT AGREEMENT
Changes can be noted via letter from your
...
OPWC IMPLEMENTATION
DISBURSEFUNDS
REQUEST TO PROCEED (RTP)
After the signed Project Agreement is returned:
OPWC has elimin...
OPWC IMPLEMENTATION
DISBURSE FUNDS
To request disbursements, fill out the three (3) page
Disbursement Request Form found i...
OPWC INFRASTRUCTURE PROGRAMS
PY 2019 SCHEDULE
ACTIVITY DATE*
Application Materials Available Monday, July 8, 2019
PY 2020 ...
Q&A
MS. ALISON BALL, PLANNER
CUYAHOGA COUNTY PLANNING COMMISSION
2079 East 9th Street, Suite 5-300
Cleveland, OH 44115
(216) 4...
DOPWIC Program Year 2020 Applicant Workshop
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DOPWIC Program Year 2020 Applicant Workshop

Information for Cuyahoga County applicants to the State Infrastructure Programs

This presentation was shown at workshops on July 18 and 25, 2019.

http://www.countyplanning.us/services/grant-programs/infrastructure-programs/

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DOPWIC Program Year 2020 Applicant Workshop

  1. 1. State Infrastructure Programs DISTRICT ONE PUBLIC WORKS INTEGRATING COMMITTEE Program Year 2020 Applicant Workshops: ❑ Thursday, July 18, 2019 ❑ Thursday, July 25, 2019
  2. 2. 1. Overview of the State Capital Improvement Program ❑ OPWC Programs ❑ District One Public Works Integrating Committee (DOPWIC) ❑ Funding and Eligibility 2. Program Year (PY) 2020 Application ❑ Program Changes ❑ Application Materials ❑ Project Evaluation and Selection ❑ Small Government & Emergency Programs 3. Questions and Answers AGENDA
  3. 3. OHIO PUBLIC WORKS COMMISSION (OPWC)
  4. 4. OHIO PUBLIC WORKS COMMISSION (OPWC) INFRASTRUCTURE PROGRAMS ❑ The State Capital Improvement Program (SCIP) A combined grant/loan program based on funding from general obligation bonds. ❑ Revolving Loan Program (RLP) As SCIP loans are repaid, those funds are set aside for the RLP ❑ Local Transportation Improvement Program (LTIP) A grant program for roads and bridges based on funding provided from gasoline taxes.
  5. 5. OHIO PUBLIC WORKS COMMISSION (OPWC) INFRASTRUCTURE PROGRAMS ❑ Small Government Commission Provides grants and loans to villages and townships with populations in the unincorporated areas of less than 5,000 in population. Project applications are selected from those not funded through the 19 District Committees. ❑ Emergency Program OPWC reserves funding for emergency projects that arise directly out of catastrophic situations that threaten public health and safety.
  6. 6. OHIO PUBLIC WORKS COMMISSION (OPWC) DISTRICTS ❑ Ohio Public Works Commission (OPWC) ❑ 19 District Integrating Committees ❑ Cuyahoga County is District One
  7. 7. DISTRICT ONE PUBLIC WORKS INTEGRATING COMMITTEE (DOPWIC) CUYAHOGA COUNTY REPRESENTATIVES • Mr. Michael Dever • Mr. David Marquard P.E., P.S. CITY OF CLEVELAND REPRESENTATIVES • Ms. Valarie McCall • Mr. Matthew Spronz P.E. SUBURBAN REPRESENTATIVES • Mayor John Licastro, Chair • Mayor Susan Renda PRIVATE SECTOR REPRESENTATIVE • Ms. Debbie Berry, P.E.
  8. 8. FUNDING SCIP ALLOCATION State Capital Improvement Program (SCIP) Grant $15,278,800 State Capital Improvement Program (SCIP) Loan* $1,702,700 Revolving Loan Program (RLP) $5,200,000 Local Transportation Improvement Program (LTIP) $7,304,500 TOTAL $29,486,000 DOPWIC ALLOCATION *SCIP Loan is 10% of Total SCIP Allocation
  9. 9. PROJECTS: ❑ Roads, Bridges and Culverts ❑ Sewers (Sanitary and Storm) ❑ Water (Supply/Distribution) ❑ Wastewater Treatment ❑ Solid Waste Disposal APPLICANTS: ❑ Counties ❑ Cities ❑ Villages ❑ Townships ❑ Sanitary Districts ❑ Regional Water and Sewer Districts SCIP ELIGIBILITY
  10. 10. GRANTS: ❑ Repair/Replacement Projects - up to 90% ❑ New/Expansion Projects – up to 50% LOANS: Up to 100% ❑ 0% Interest ❑ Term 1- 30 Years (can’t exceed weighted useful life) DEBT SUPPORT: ❑ Loan Assistance offers grant funding that pays for the interest on eligible construction projects. ❑ Credit Enhancement offers a one-time infusion of funds to enhance an applicant’s ability to secure affordable debt. SCIP FINANCIAL ASSISTANCE
  11. 11. SCIP ELIGIBLE COSTS ❑ Acquisition of Right-of-Way and/or Easements ❑ Engineering and Design ❑ Construction ❑ Equipment ❑ Related Financing Costs: ❑ Permits ❑ Advertising ❑ Legal
  12. 12. PROJECTS: ❑ Roads ❑ Bridges ❑ Culverts APPLICANTS: ❑ Counties ❑ Cities ❑ Villages ❑ Townships LTIP ELIGIBILITY
  13. 13. ❑ Must Submit two (2) hard copies; one (1) original, noted as such in the upper right- hand corner, and one (1) copy. ❑ All hard copies must be clipped on the left- hand corner. ❑ Must submit one (1) digital copy on compact disc or flash drive. APPLICATION SUBMITTAL
  14. 14. ❑ The OPWC Infrastructure Application https://www.pwc.ohio.gov/Programs/Infrastruct ure-Programs/Infrastructure-Application ❑ DOPWIC Application Supplement https://www.countyplanning.us/services/grant- programs/infrastructure-programs/current- program-year/forms/ APPLICATION MATERIALS
  15. 15. ❑ Attachments separated by a cover page for: ❑ Authorizations and Resolutions of Support; ❑ Agreements and Letters of Support; ❑ Engineer’s Estimates, Certifications, and Plans; ❑ Supporting Documentation and Data for Road, Bridges, and Culverts; ❑ Supporting Documentation and Data for Sewer, Septic, Water, Wastewater; ❑ Maps and Photos; and ❑ Small Government Checklist* APPLICATION MATERIALS
  16. 16. ❑ PRIMARY INFRASTRUCTURE SPECIFIC APPLICATION SUPPLEMENTS – The DOPWIC will evaluate the grants as either a Road, Bridge, Culvert application; or Sewer, Septic, Wastewater or Water application. ❑ CAPITAL IMPROVEMENT REPORTS – The DOPWIC does not require the Capital Improvement Report (CIR) for PY 2020. PY 2020 PROGRAM UPDATES
  17. 17. ❑NEW SCORING CIRITERIA AND POINT BREAKDOWN PY 2020 PROGRAM UPDATES Points are determined based on the OPWC Application in conjunction with the DOPWIC Application Supplement. METHODOLOGY CRITERIA AND EVALUATION POINTS CRITERIA MAX PTS % Infrastructure Condition 45 22.50 Infrastructure Age 17 8.50 Users 10 5.00 Health/Safety Need 55 27.50 Local Match ▪ Other Project Funding ▪ Subdivision Financial Participation 20 10.00 Loan Incentive 10 5.00 Access to Funds 4 2.00 Community & Economic Development 3 1.50 Regional Collaboration 2 1.00 Coordinated Infrastructure Projects 4 2.00 Generation of User Fees 5 2.50 TOTAL SCORE 200 100
  18. 18. ❑ Financial Information – Page 2 ❑ Financial Resources – Page 2 ❑ Project Schedule – Page 3 ❑ Project Description – Page 4 ❑ Project Officials – Page 5 ❑ Attachments – Page 6 OPWC APPLICATION http://www.pwc.state.oh.us/Documents/PWC0001.pdf
  19. 19. REQUIRED ATTACHMENTS ❑ Certified Authorizing Legislation ❑ Certification Of Local Match ❑ Certification Of Loan Repayment (If Needed) ❑ Detailed Engineer’s Estimate ❑ Cooperation Agreement (If Joint Project) OPWC APPLICATION
  20. 20. DOPWIC APPLICATION SUPPLEMENT
  21. 21. ❑ Primary Infrastructure ❑ Project Description ❑ Users ❑ Infrastructure Condition ❑ Infrastructure Age ❑ Health and Safety ❑ Local Match ❑ Loan Incentive ❑ Access to Funds ❑ Community and Economic Development ❑ Regional Collaboration ❑ Economic Health ❑ Coordinated Infrastructure Projects ❑ Generation of User Fees DOPWIC APPLICATION SUPPLEMENT
  22. 22. PRIMARY INFRASTRUCTURE Applicants must submit one (1) DOPWIC Application Supplement based on the Primary Infrastructure Project. ❑ lz ❑ l z
  23. 23. SECONDARY INFRASTRUCTURE ❑ lz
  24. 24. ❑ Primary Infrastructure ❑ Project Description ❑ Infrastructure Condition ❑ Infrastructure Age ❑ Users ❑ Health and Safety ❑ Local Match ❑ Loan Incentive ❑ Access to Funds ❑ Community and Economic Development ❑ Regional Collaboration ❑ Economic Health ❑ Coordinated Infrastructure Projects ❑ Generation of User Fees DOPWIC APPLICATION SUPPLEMENT
  25. 25. PROJECT LOCATION ❑ Project Location(s) and Limits:
  26. 26. PROJECT DESCRIPTION ❑ EXISTING INFRASTRUCTURE ❑ PROPOSED CHANGES All waterlines in this project currently meet Cleveland Water District’s requirement for replacement (Over 0.3 breaks/mile ) resulting in a failed rating. Due to the age and condition, water quality issues exist and the frequent water line breaks require boil alerts. Fire flows are restricted in some areas, and water breaks damage streets causing unsafe conditions. The conditions of the streets range from severe to failed. The pavement failure is causing safety issues and standing water after moderate rains. The project will reconstruct nine streets with partial depth pavement repair and asphalt resurfacing. Existing waterlines prone to breaks due to age will be replaced with new 8” waterlines. New fire hydrants, valves, side street connections, and home and business service connections are included in the project, as are restoration of disturbed pavement, driveways, sidewalks and lawn areas. In additions, storm and sanitary sewer lines, catch basins and manholes will be repaired or replaced as needed. Roads will be resurfaced and all fire hydrants, valves and service connections will be replaced.
  27. 27. ❑ Primary Infrastructure ❑ Project Description ❑ Infrastructure Condition ❑ Infrastructure Age ❑ Users ❑ Health and Safety ❑ Local Match ❑ Loan Incentive ❑ Access to Funds ❑ Community and Economic Development ❑ Regional Collaboration ❑ Economic Health ❑ Coordinated Infrastructure Projects ❑ Generation of User Fees DOPWIC APPLICATION SUPPLEMENT
  28. 28. INFRASTRUCTURE CONDITION ❑ Ohio Revised Code (ORC) Mandated Criteria. ❑ Condition is based on the amount of deterioration within the defined project limits. ❑ Provide Supporting Evidence or Rationale
  29. 29. INFRASTRUCTURE CONDITION ❑ Road, Bridge or Culvert ❑ Sewer, Septic, Wastewater, Water
  30. 30. INFRASTRUCTURE CONDITION Maximum 45 Points CONDITION RATING DESCRIPTION POINTS Closed or Not Operating The condition is unusable, dangerous and unsafe. The primary components have failed. The infrastructure is not functioning at all. 45 Imminent Failure The infrastructure is functioning at seriously diminished capacity and imminent failure is anticipated. 40 Critical The infrastructure is functioning at diminished capacity. 35 Poor The condition is substandard and requires repair/replacement in order to return to the intended level of service 30 Fair The infrastructure is still functioning as originally intended. Minor deficiencies exist requiring repair to continue to function 20 Good Routine maintenance and periodic repairs required to maintain integrity 10 New Installation of new infrastructure or no supporting documentation has been submitted 0
  31. 31. ❑ Primary Infrastructure ❑ Project Description ❑ Infrastructure Condition ❑ Infrastructure Age ❑ Users ❑ Health and Safety ❑ Local Match ❑ Loan Incentive ❑ Access to Funds ❑ Community and Economic Development ❑ Regional Collaboration ❑ Economic Health ❑ Coordinated Infrastructure Projects ❑ Generation of User Fees DOPWIC APPLICATION SUPPLEMENT
  32. 32. INFRASTRUCTURE AGE ❑ ORC Mandated Criteria. ❑ Original Construction Year. ❑ Provide Proof of Age. ❑ Provide Year Of Last Major Improvement. ❑ Describe Last Major Improvement.
  33. 33. INFRASTRUCTURE AGE Maximum 17 Points Points are based on the original construction year or the year of the last major improvement PROJECT TYPE LIFE POINTS 17 14 11 8 5 Bridge 50 ≤ 1968 1969-80 1981-92 1993-04 2004-19 Road 20 ≤ 1998 1999-03 2004-08 2009-13 2014-19 Sanitary Sewer 50 ≤ 1968 1969-80 1981-92 1993-04 2004-19 Septic System 20 ≤ 1998 1999-03 2004-08 2009-13 2014-19 Solid Waste 50 ≤ 1968 1969-80 1981-92 1993-04 2004-19 Storm Water 50 ≤ 1968 1969-80 1981-92 1993-04 2004-19 Wastewater Treatment 30 ≤ 1988 1989-95 1996-03 2004-10 2011-19 Water and Sewer Laterals 50 ≤ 1968 1969-80 1981-92 1993-04 2004-19 Water Supply 50 ≤ 1968 1969-80 1981-92 1993-04 2004-19 Water Treatment 30 ≤ 1988 1989-95 1996-03 2004-10 2011-19
  34. 34. ❑ Primary Infrastructure ❑ Project Description ❑ Infrastructure Condition ❑ Infrastructure Age ❑ Users ❑ Health and Safety ❑ Local Match ❑ Loan Incentive ❑ Access to Funds ❑ Community and Economic Development ❑ Regional Collaboration ❑ Economic Health ❑ Coordinated Infrastructure Projects ❑ Generation of User Fees DOPWIC APPLICATION SUPPLEMENT
  35. 35. USERS ❑ Road, Bridges, Culverts ❑ Sewers, Septic, Water, Wastewater Maps and/or drawings must be provided clearly identifying/delineating the indirect users.
  36. 36. Users Maximum 10 Points Points are based on the original construction year or the year of the last major improvement POINTS WATER SUPPLY, WASTEWATER, AND STORMWATER WATER AND WASTEWATER TREATMENT PLANTS ROAD, BRIDGE, AND CULVERT 10 > 300 > 25,000 > 20,000 8 200 - 300 15,000-24,999 15,000 to 20,000 6 100 - 199 2,000 – 14,999 10,000 to 14,999 4 50 - 99 1,000 – 1,999 5,000 to 9,999 2 < 50 < 1,000 < 5,000
  37. 37. ❑ Primary Infrastructure ❑ Project Description ❑ Users ❑ Infrastructure Condition ❑ Infrastructure Age ❑ Health and Safety ❑ Local Match ❑ Loan Incentive ❑ Access to Funds ❑ Community and Economic Development ❑ Regional Collaboration ❑ Economic Health ❑ Coordinated Infrastructure Projects ❑ Generation of User Fees DOPWIC APPLICATION SUPPLEMENT
  38. 38. ❑ Primary Infrastructure ❑ Project Description ❑ Infrastructure Condition ❑ Infrastructure Age ❑ Users ❑ Health and Safety ❑ Local Match ❑ Loan Incentive ❑ Access to Funds ❑ Community and Economic Development ❑ Regional Collaboration ❑ Economic Health ❑ Coordinated Infrastructure Projects ❑ Generation of User Fees DOPWIC APPLICATION SUPPLEMENT
  39. 39. HEALTH AND SAFETY ❑ Road, Bridge, or Culvert
  40. 40. HEALTH AND SAFETY ❑ Road, Bridge, or Culvert
  41. 41. HEALTH AND SAFETY ❑ Sewer, Septic, Wastewater, Water
  42. 42. HEALTH AND SAFETY ❑ Sewer, Septic, Wastewater, Water ❑ Cleveland Department of Water ❑ Northeast Ohio Regional Sewer District ❑ Cuyahoga County Board of Health
  43. 43. HEALTH AND SAFETY Maximum 55 Points Points are awarded based on how well the applicant explains and documents the public health and safety situation. HEALTH AND SAFETY POINTS Continuous Problem with Severe Factors Ongoing documented health and safety problems with multiple critical factors, or the nature of the problem warrants additional consideration and the project will greatly reduce or eliminate the health and safety risks. 55 Continuous Problem Ongoing documented health and safety problems, and the project will greatly reduce or eliminate the health and safety risks. 50 Intermittent Problem with Severe Factors Intermittent documented health and safety problems with critical factors, or the nature of the problem warrants additional consideration, and/or the project will improve the infrastructure condition but does not reduce or eliminate the health and safety risks. 45 Intermittent Problem Intermittent documented health and safety problems, and/or the project will improve the infrastructure condition but does not reduce or eliminate the health and safety risks. 35 Minor/Potential Problem Minor or potential documented health and safety problems. 20 Preventive Measures Insufficient documentation provided or the project has been submitted to avoid a potential problem 10 No Problem Application does not indicate a health or safety problem. 0
  44. 44. ❑ Primary Infrastructure ❑ Project Description ❑ Infrastructure Condition ❑ Infrastructure Age ❑ Users ❑ Health and Safety ❑ Local Match ❑ Loan Incentive ❑ Access to Funds ❑ Community and Economic Development ❑ Regional Collaboration ❑ Economic Health ❑ Coordinated Infrastructure Projects ❑ Generation of User Fees DOPWIC APPLICATION SUPPLEMENT
  45. 45. LOCAL MATCH Points are determined by the percentage of the Total Estimated Cost for the following ORC Criteria ❑ ORC mandated Criteria ❑ Other Project Funding ❑ Ability and Effort To Finance
  46. 46. LOCAL MATCH Maximum 20 Points Section 1.0 of the OPWC Application for Financial Assistance will be used to determine points for Local Match.
  47. 47. ❑ Primary Infrastructure ❑ Project Description ❑ Infrastructure Condition ❑ Infrastructure Age ❑ Users ❑ Health and Safety ❑ Local Match ❑ Loan Incentive ❑ Access to Funds ❑ Community and Economic Development ❑ Regional Collaboration ❑ Economic Health ❑ Coordinated Infrastructure Projects ❑ Generation of User Fees DOPWIC APPLICATION SUPPLEMENT
  48. 48. LOAN INCENTIVE Points are awarded to applicants that request a loan as a percentage of the Total Estimated Cost. If the DOPWIC awards all the grant money and has loan money remaining, the DOPWIC will offer a loan in the amount requested as a grant.
  49. 49. LOAN INCENTIVE Maximum 10 Points Section 1.0 of the OPWC Application for Financial Assistance will be used to determine points for Loan Incentive.
  50. 50. ❑ Primary Infrastructure ❑ Project Description ❑ Infrastructure Condition ❑ Infrastructure Age ❑ Users ❑ Health and Safety ❑ Local Match ❑ Loan Incentive ❑ Access to Funds ❑ Community and Economic Development ❑ Regional Collaboration ❑ Economic Health ❑ Coordinated Infrastructure Projects ❑ Generation of User Fees DOPWIC APPLICATION SUPPLEMENT
  51. 51. ACCESS TO FUNDS To ensure an equitable distribution of the funds, Applicants that have not received assistance in recent Program Years will receive points. All bridge projects are exempt from Access to Funds. Please check the last time your subdivision received funding.
  52. 52. ACCESS TO FUNDS Maximum 4 Points Communities that have not received assistance will receive points according to the table shown below: All Bridge Projects will receive four (4) points. YEARS WITH NO FUNDING PY YEAR POINTS ≥ 7 Years PY 2013 or Before 4 5 – 6 Years PY 2014 – PY 2015 3 3 – 4 Years PY 2016 – PY 2017 2 1-2 Years PY 2018 - PY 2019 0
  53. 53. ❑ Primary Infrastructure ❑ Project Description ❑ Infrastructure Condition ❑ Infrastructure Age ❑ Users ❑ Health and Safety ❑ Local Match ❑ Loan Incentive ❑ Access to Funds ❑ Community and Economic Development ❑ Regional Collaboration ❑ Economic Health ❑ Coordinated Infrastructure Projects ❑ Generation of User Fees DOPWIC APPLICATION SUPPLEMENT
  54. 54. COMMUNITY AND ECONOMIC DEVELOPMENT Indicate whether the project is a Community Development Project or Economic Development Project. ❑ Community Development Projects are considered to be one that will develop unutilized or under-utilized land and preserve and/or enhance a neighborhood or an existing commercial corridor. ❑ Economic Development Projects are considered to be one that will develop unutilized or under-utilized land for a private development that will create jobs and increase the value of adjacent land. Points will be awarded in only one category based on the information provided by the applicant.
  55. 55. COMMUNITY AND ECONOMIC DEVELOPMENT Check the level of community or economic development that best applies to your project.
  56. 56. COMMUNITY OR ECONOMIC DEVELOPMENT Maximum 3 Points COMMUNITY DEVELOPMENT POINTS Infrastructure project is needed to redevelop unutilized or under-utilized parcels into a community asset. 3 Infrastructure project is located in or along an existing commercial district. 2 Neighborhood preservation project. 1 Speculative development project or one that will cause the transfer of jobs from one community to another community. 0 ECONOMIC DEVELOPMENT POINTS Infrastructure project is required to restore an unutilized, under-utilized, or vacant parcel into an economic development asset – commercial, office, industrial, or manufacturing. 3 Infrastructure project is required for a new economic development asset- office, industrial, or manufacturing. 2 Infrastructure project is needed for a new commercial development on undeveloped land. 1 Speculative development project or one that will cause the transfer of jobs from one community to another community. 0
  57. 57. ❑ Primary Infrastructure ❑ Project Description ❑ Infrastructure Condition ❑ Infrastructure Age ❑ Users ❑ Health and Safety ❑ Local Match ❑ Loan Incentive ❑ Access to Funds ❑ Community and Economic Development ❑ Regional Collaboration ❑ Economic Health ❑ Coordinated Infrastructure Projects ❑ Generation of User Fees DOPWIC APPLICATION SUPPLEMENT
  58. 58. REGIONAL COLLABORATION This criteria is based on the local share contributions by other subdivisions in District One. Points will be based on the information provided in the Multi-Jurisdictional Projects table in the Application Supplement. Applicants must provide the required cooperative agreements indicating a subdivision’s financial participation.
  59. 59. REGIONAL COLLABORATION Maximum 2 Points Is the Applicant Collaborating with other Subdivisions? POINTS Yes Collaboration 2 No Collaboration 0
  60. 60. ❑ Primary Infrastructure ❑ Project Description ❑ Infrastructure Condition ❑ Infrastructure Age ❑ Users ❑ Health and Safety ❑ Local Match ❑ Loan Incentive ❑ Access to Funds ❑ Community and Economic Development ❑ Regional Collaboration ❑ Economic Health ❑ Coordinated Infrastructure Projects ❑ Generation of User Fees DOPWIC APPLICATION SUPPLEMENT
  61. 61. ECONOMIC HEALTH The most current Per Capita Income (PCI) and the percentage of households below poverty level from the U.S. Census Bureau American Community Survey 5-Year Estimate 2013-2017 will be used to calculate the Economic Health score. ❑ ORC Mandated Criteria ❑ Cuyahoga County Department of Public Works will be awarded Economic Health points based on the owner of the asset. ❑ A Multi-subdivision project score in Economic Health will be based on the project percentage of the partnering communities, as provided in the Project Description section.
  62. 62. ECONOMIC HEALTH Maximum 25 Points Per Capita Income (PCI) and Percentage of Households Below Poverty will be used to define the upper limit of points. PER CAPITA INCOME POINTS < $20,000 12.5 $20,000 - $24,000 10.5 $25,000 - $33,055 8.5 $33,056 - $40,000 6.5 $40,000 - $50,000 4.5 > $50,000 2.5 + PERCENTAGE OF HOUSEHOLDS BELOW POVERTY LEVEL POINTS > 20% 12.5 16% - 20% 10.5 11% - 15.9% 8.5 5% - 10.9% 6.5 < 5% 4.5
  63. 63. ❑ Primary Infrastructure ❑ Project Description ❑ Infrastructure Condition ❑ Infrastructure Age ❑ Users ❑ Health and Safety ❑ Local Match ❑ Loan Incentive ❑ Access to Funds ❑ Community and Economic Development ❑ Regional Collaboration ❑ Economic Health ❑ Coordinated Infrastructure Projects ❑ Generation of User Fees DOPWIC APPLICATION SUPPLEMENT
  64. 64. COORDINATED INFRASTRUCTURE In order to capitalize on infrastructure investments the DOPWIC will award points for projects that coordinate road, bridge, and culvert improvements with water, stormwater, and/or wastewater infrastructure improvements.
  65. 65. COORDINATED INFRASTRUCTURE Maximum 4 Points The DOPWIC will award 1 point for each secondary infrastructure component for a maximum of four (4) points. In order to receive points for this criteria, the secondary infrastructure components must be included in the Engineer’s Estimate. SECONDARY INFRASTRUCTURE COMPONENTS Points BRIDGE 1 CULVERT 1 ROAD 1 WATER SUPPLY 1 WASTEWATER 1 STORMWATER 1
  66. 66. ❑ Primary Infrastructure ❑ Project Description ❑ Infrastructure Condition ❑ Infrastructure Age ❑ Users ❑ Health and Safety ❑ Local Match ❑ Loan Incentive ❑ Access to Funds ❑ Community and Economic Development ❑ Regional Collaboration ❑ Economic Health ❑ Coordinated Infrastructure Projects ❑ Generation of User Fees DOPWIC APPLICATION SUPPLEMENT
  67. 67. GENERATION OF USER FEES The proposed project will be reviewed to see if revenue in the form of user fees is generated. ❑ ORC Mandated Criteria It is determined that, by their very nature, utility projects and treatment plants do indeed generate user fees for general revenue. Examples of the types of revenue-generating facilities include: ❑ Wastewater Treatment Plants; ❑ Water Treatment Plants; ❑ Water transmission lines; and ❑ Sanitary Sewer interceptors. The Project Type selected on page 1 of the OPWC will determine the points.
  68. 68. GENERATION OF USER FEES Maximum 5 Points The Project Type selected on page 1 of the OPWC will determine the points. Project Type Points BRIDGE 5 CULVERT 5 ROAD 5 WATER SUPPLY 0 WASTEWATER 0 STORMWATER 0
  69. 69. OPWC SMALL GOVERNMENT PROGRAM ❑ $17.5 million ❑ OPWC Small Government Commission reviews projects submitted statewide and selects projects for funding. ❑ Applicants given a 30 day “cure” period for Small Government Applications ❑ Project Selection in May, 2020 ❑ Agreements - July 1, 2020
  70. 70. SMALL GOVERNMENT ❑ All applications from Small Government (SG) subdivisions will also be scored according to the SG methodology.
  71. 71. SMALL GOVERNMENT SELECTION In order for the DOPWIC to determine which eligible applications will be the most competitive for Small Government (SG), Those applications will also be scored according to the SG methodology. CRITERIA POINTS ABILITY AND EFFORT 10 HEALTH AND SAFETY 10 AGE 5 CONDITION 5 OTHER PROJECT FUNDING 10 POPULATION BENEFIT 5 DISTRICT PRIORITY 10 AMOUNT REQUESTED 10 LOAN REQUEST 10 USEFUL LIFE 5 MEDIAN HOUSEHOLD INCOME 10 READINESS TO PROCEED 10 TOTAL 100 For SG materials including the SG Applicants Manual which details SG policies, procedures, and required materials, see the OPWC Small Government website at http://www.pwc.state.oh.us/smallgovernment.
  72. 72. DOPWIC PROJECT SELECTION PROCESS SMALLGOVERNMENTRANKING PRELIMINARYPROJECTRANKING APPEALS REVISEDPROJECTRANKING FINALPROJECTRANKING DOPWIC STAFF REVIEW Applications due on September 12, 2019 by 4:30 PM Includes a review of all application materials submitted and site visits. Points are assigned and ranked
  73. 73. DOPWIC PROJECT SELECTION PROCESS APPEALS REVISEDPROJECTRANKING FINALPROJECTRANKING SMALLGOVERNMENTRANKING PRELIMINARY PROJECT RANKING Preliminary Project Ranking will be published on the County Planning Website November 15, 2019 DOPWICSTAFFREVIEW
  74. 74. DOPWIC PROJECT SELECTION PROCESS REVISEDPROJECTRANKING FINALPROJECTRANKING SMALLGOVERNMENTRANKING APPEALS Appeals due on December 6, 2019, by 4:30 PM. DOPWIC Staff reviews appeals and revises project scores if needed DOPWICSTAFFREVIEW PRELIMINARYPROJECTRANKING
  75. 75. DOPWIC PROJECT SELECTION PROCESS REVISED PROJECT RANKING DOPWIC Staff recommendations on appeals, revised scores and project rankings are forwarded to the DOPWIC FINALPROJECTRANKING SMALLGOVERNMENTRANKING DOPWICSTAFFREVIEW PRELIMINARYPROJECTRANKING APPEALS
  76. 76. DOPWIC PROJECT SELECTION PROCESS FINAL PROJECT RANKING Determine Recommendations: SCIP, LTIP, Loans, Contingency List DOPWIC Meeting to Approve Project Rankings Thursday, January 16, 2020 Submit District One Recommendations to OPWC SMALLGOVERNMENTRANKING DOPWICSTAFFREVIEW PRELIMINARYPROJECTRANKING APPEALS REVISEDPROJECTRANKING
  77. 77. DOPWIC PROJECT SELECTION PROCESS SMALL GOVERNMENT RANKING DOPWIC Small Government Subcommittee meets on January 16, 2020 Review Small Government Rankings Determine Small Government Projects: • Five (5) Primary Projects • Two (2) Contingency Projects Submit Small Government Projects to OPWC Small Government Committee DOPWICSTAFFREVIEW PRELIMINARYPROJECTRANKING APPEALS REVISEDPROJECTRANKING FINALPROJECTRANKING
  78. 78. OPWC EMERGENCY FUNDS ❑ $3.5 Million/Year ❑ Immediate Threat to Health And Safety – Such as a Natural Disaster ❑ Not for Delayed Maintenance/Something Foreseen ❑ Submitted Directly to OPWC ❑ OPWC Director’s Discretion to Approve
  79. 79. OPWC EMERGENCY FUNDS
  80. 80. OPWC IMPLEMENTATION CHANGESTOPROJECTAGREEMENT REQUESTTOPROCEED DIBURSEFUNDS PROJECT AGREEMENTS Released July 1, 2020 One Copy mailed; sign, and return scanned copy of fully executed agreement within 45 days Loan Agreements: Mail or email signed Promissory Note and Notification of Disbursement Method to Loan Officer, Abbey Dehart Mail to: Ohio Public Works Commission 65 E. State Street Columbus, OH 43215
  81. 81. OPWC IMPLEMENTATION REQUESTTOPROCEED DISBURSEFUNDS CHANGES TO PROJECT AGREEMENT Changes can be noted via letter from your community attached to project agreement OR via email to your program representative Changes Include: Project Official Changes Slight Schedule Changes A new project agreement will not be reissued for simple changes. OPWC will notate the file and only contact you with any issues PROJECTAGREEMENTS
  82. 82. OPWC IMPLEMENTATION DISBURSEFUNDS REQUEST TO PROCEED (RTP) After the signed Project Agreement is returned: OPWC has eliminated the Request to Proceed Form Once the project agreement is signed you are free to proceed with construction of your project To ensure the contractor you have selected will be paid in a timely manner from OPWC it is the community’s responsibility to make sure the contractor is in the state pay system. Check their status on OPWC website: https://www.pwc.ohio.gov/Project- Administration/Check-Vendor-Status PROJECTAGREEMENTS CHANGESTOPROJECTAGREEMENTS
  83. 83. OPWC IMPLEMENTATION DISBURSE FUNDS To request disbursements, fill out the three (3) page Disbursement Request Form found in the Project Agreement: http://www.pwc.state.oh.us/Documents/AppendixE.xls Include detailed invoices Proof of payment is required for Reimbursement Check Payment status on OPWC website: http://www.pwc.state.oh.us/PaymentStatus.html PROJECTAGREEMENTS CHANGESTOPROJECTAGREEMENTS REQUESTTOPROCEED
  84. 84. OPWC INFRASTRUCTURE PROGRAMS PY 2019 SCHEDULE ACTIVITY DATE* Application Materials Available Monday, July 8, 2019 PY 2020 Application Submittal Deadline Thursday, September 12, 2019, by 4:30 PM Preliminary Project Ranking Released Friday, November 15, 2019 Project Appeals Due Friday, December 6, 2019 DOPWIC Meeting to Select Projects Thursday, January 16, 2020 Small Government Subcommittee Meeting Thursday, January 16, 2020 OPWC Deadline to Submit District Slate Friday, February 28, 2020 PY 2020 Awards Released by OPWC Wednesday, July 1, 2020 *Dates are subject to Change
  85. 85. Q&A
  86. 86. MS. ALISON BALL, PLANNER CUYAHOGA COUNTY PLANNING COMMISSION 2079 East 9th Street, Suite 5-300 Cleveland, OH 44115 (216) 443-3710 aball@cuyahogacounty.us http://www.countyplanning.us/ MS. JENNIFER KLINE, PROGRAM REPRESENTATIVE OHIO PUBLIC WORKS COMMISSION 65 East State Street, Suite 312 Columbus, OH 43215 (614) 725-8118 jennifer.kline@pwc.ohio.gov https://www.pwc.ohio.gov/ CONTACTS

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