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Cuyahoga County Healthy Urban Tree Canopy Grant Program: Awards Workshop

This virtual workshop was held on April 12, 2021. For more information, please visit https://www.countyplanning.us/services/grant-programs/healthy-urban-tree-canopy-grant-program/

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Cuyahoga County Healthy Urban Tree Canopy Grant Program: Awards Workshop

  1. 1. Cuyahoga County Healthy Urban Tree Canopy Grant Program Awards Workshop April 12, 2021
  2. 2. Agenda  Welcome and Introductions  Overview of PY 2021 Awards  Cuyahoga County Healthy Urban Tree Canopy Program PY 2021  Project Agreement  Workplan  Project Monitoring  Reimbursement Requests and Quarterly Reports  Scope Change Request  Project Close Out Q and A
  3. 3. Source: Cuyahoga County Planning Commission 2019 Cuyahoga County Urban Tree Canopy Assessment
  4. 4.  Funding 25 Projects 5 Tree Planning and Planting Projects 20 Tree Planting Projects Start up of one County Tree Nursery Planting over 4,000 trees Summary of Program Year 2021
  5. 5. Cuyahoga County Healthy Urban Tree Canopy Grant GRANT AWARDS My project is awarded funds, what are the next steps?  Project Administration Website  Project Agreements  Monitoring of Projects  Reimbursement and Reporting  Scope Change Forms  Close Out Form
  6. 6. Healthy Urban Tree Canopy Project Management Website Add screen shot of webpage and active link https://www.countyplanning.us/services/grant-programs/healthy-urban-tree-canopy- grant-program/project-management/
  7. 7. Cuyahoga County Healthy Urban Tree Canopy Project Agreement  Project Agreements must be signed by the grantee and submitted within 60 days of the award announcement.  Awards will be rescinded for any projects in which the Project Agreements are not submitted by June 7, 2021.  Detailed Work Plan  Project Budget, Appendix A in Excel Format  Planting Plan or Specifications
  8. 8. Cuyahoga County Healthy Urban Tree Canopy Project Agreement
  9. 9. Cuyahoga County Healthy Urban Tree Canopy Work Plan
  10. 10. Cuyahoga County Healthy Urban Tree Canopy Budget
  11. 11. Cuyahoga County Healthy Urban Tree Canopy Work Plan
  12. 12. Cuyahoga County Healthy Urban Tree Canopy Project Monitoring  Grantees will submit the firm or people contracted for the plantings  Grantees will identify who will be supervising on site during the plantings  The Cuyahoga Soil & Water Conservation District. must be contacted 72 hours in advance regarding the planting day; the grantee will provide the list of addresses where the trees will be planted  jrybka@cuyahogaswcd.org or jbartley@cuyahogaswcd.org
  13. 13. Cuyahoga County Healthy Urban Tree Canopy Project Monitoring  Trees must be planted in adherence to approved specifications  Grantees will not receive reimbursement if the trees are not planted/mulched in accordance with specifications approved by the Cuyahoga Soil & Water Conservation District.  Replanting costs are the responsibility of the grantee or the contractor.  Additional resource information can be found at https://cuyahogaswcd.org/programs/tree-planting
  14. 14. Cuyahoga County Healthy Urban Tree Canopy Project Monitoring  www.CuyahogaSWCD.org/tree.  https://wwv.isa-arbor.com/education/onlineresources/cadplanningspecifications
  15. 15. Cuyahoga County Healthy Urban Tree Canopy Project Monitoring PROPER MULCHING
  16. 16. Cuyahoga County Healthy Urban Tree Canopy Reimbursement and Reporting  Quarterly Reimbursement Requests  Quarterly Progress Reports  Send all reimbursement requests and quarterly reports via email to Alison Ball at aball@cuyahogacounty.us; and carbon copy email to Susan Infeld at Sinfeld@cuyahogacounty.us.  Identify Project ID # specific to your grant and reimbursement in the subject line. Example: DBW- 21-01 Quarterly Reimbursement  Requests for Reimbursement will be processed by the County following the end of each quarter. Expect payment in 45-60 days.
  17. 17. Cuyahoga County Healthy Urban Tree Canopy Reimbursement and Reporting
  18. 18. Cuyahoga County Healthy Urban Tree Canopy Reimbursement and Reporting  Project invoices from contractor(s): Receipts and invoices initialed and dated by the applicant grantee’s finance department.  Proof of payment to contractor(s): Cancelled check; statement of goods/receipt showing $0.00 balance may be accepted.  If applicable, timesheets for any hours claimed, which show actual hours worked and hourly rates;  Account for matching funds pledged, the Grantee must itemize the matching funds in the Reimbursement Request and include supporting documentation
  19. 19. Cuyahoga County Healthy Urban Tree Canopy Reimbursement and Reporting SUPPORTING DOCUMENTATION
  20. 20. Cuyahoga County Healthy Urban Tree Canopy Reimbursement and Reporting
  21. 21. Cuyahoga County Healthy Urban Tree Canopy Reimbursement and Reporting
  22. 22. Cuyahoga County Healthy Urban Tree Canopy Scope Change Request
  23. 23. Cuyahoga County Healthy Urban Tree Canopy Project Close Out The Grantee must submit the Final Close out Form along with their final request for reimbursement within 90 days after the project close date. Grantee must include the Following Attachments: Final Quarterly Report and Reimbursement Forms Summary report that includes a narrative that describes the project highlights. Plan of post grant activities to ensure the health of newly planted trees.
  24. 24. Cuyahoga County Healthy Urban Tree Canopy Project Close Out
  25. 25. Cuyahoga County Healthy Urban Tree Canopy Grant DATE ACTIVITY Monday, April 12, 2021, 10:30 am - Noon Applicant Awards Webinar June 7, 2021 Project Agreements Due June 30, 2021 Quarterly Reports Due September 30, 2021 Quarterly Reports Due December 31, 2021 Quarterly Reports Due March 31, 2022 Quarterly Reports Due June 30, 2022 Quarterly Reports Due September 30, 2022 Quarterly Reports Due December 31, 2022 Program Year Concludes PY 2021 Reimbursement and Reporting Schedule
  26. 26. QUESTIONS AND ANSWERS
  27. 27. MS. ALISON BALL, PLANNER CUYAHOGA COUNTY PLANNING 2079 East 9th Street, Suite 5-300 Cleveland, OH 44115 aball@cuyahogacounty.us http://www.countyplanning.us/ Contact Cuyahoga County Healthy Urban Tree Canopy Grant

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