CARES Staffing & Training Presentation


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  • __________________, CARES Community Chair #1 Good evening ladies and gentlemen. My name is ___________. I’m one of the community members helping provide leadership to the CARES process. Some of you were at our first meeting. For those who were unable to attend that first meeting, welcome! Thank you for your cooperation when being assigned a table number this evening. This gives you an opportunity to meet and work with different people each time. It also helps contribute to diversity of opinion in each group. Those who were at the first CARES meeting received a packet of informational materials. If this is your first meeting and you would like a copy of these materials you can find them in the back of the room.
  • _________________, CARES Community Chair #1 In addition to a copy of the State of the District Presentation the first meeting packet includes a copy of our charge from the Board of Directors and our Operational Guidelines and Procedures. Our charge is the reason we are here…the assignment given to us by the Board. We have been given the task of creating a long-range plan that will meet the community’s expectations in regards to the level of service and protection desired by area residents. You will find more details about the charge in the first meeting packet. In order to accomplish this charge we are holding a series of CARES meetings throughout the Fall. It is important to note that these meetings will not be conducive to the format of an open forum or debate. They are work sessions, focused on results and reaching general agreement as a group. We want to maximize our time to be as positive and productive as possible, while still allowing for the free exchange of ideas. The intent is to involve a large number of people that is as representative of the community as possible. If you know of other people in the community who should be involved in this process, please invite them to participate. Thank you again for coming - we’re very glad you’re participating in this very important process.
  • __________________, CARES Community Chair #1 Now, on to a few housekeeping items, on your table is a sign-in sheet. If you have not yet signed in, please do so now and make sure every person at the table is signed in. This is our way of taking attendance at each meeting so be sure to fill in all of the information on the sheet. Also, please remember that people are invited to join CARES at any of the upcoming meetings, so feel free to bring your friends, family, and neighbors!
  • __________________, CARES Community Chair #1 As we go through the CARES process, you may have a question that arises in your group or you may want to provide input on an aspect of the process. These questions and input do not have to be directly related to the topic we are studying at the meeting. You can fill out an “I Have a Question” form and turn it in at the end of the meeting. There should be plenty of forms on each table. If you prefer, you may call or e-mail us. You may also ask a community leader or District representative during the small group work activity time.
  • _________________, Community Co-Chair #1 Also, don’t forget, if you do have to miss a meeting, you will be able to find copies of the presentations, materials and updates on our website, CARES For CFPD dot com. You can also follow Cottleville Fire on Facebook for the most recent news. Now I’m going to turn things over to ___________________ who will review the materials in tonight’s packet.
  • __________________, CARES Community Chair #2 Thank you ________. As you may remember, at our first meeting, we went through a general orientation to become familiar with our long-range planning process. Following our orientation, we rolled up our sleeves and began to work in small groups. One of our first tasks was to identify and prioritize the key questions we need to address to meet the charge and prepare recommendations at the end of the process. We were impressed with how productive you were in that work session. We have documented all of that and have provided it as part of your materials packet tonight. Please take a look at tonight's packet and let me point out these items. The first item in your packet is a document that contains the verbatim responses from each small group activity at our first meeting. From those verbatim responses we have created the next document which is an executive summary of the responses. Also included are the general consensus points. These are the points of general agreement from all of the work groups at the meeting. The next item is the final meeting schedule that we will go over in a few minutes. The next document is a copy of this evening’s informational PowerPoint presentation. Next is tonight’s work activity and the last items are copies of recent media coverage of the process.
  • __________________, CARES Community Chair As you can see we are moving through our CARES course of study. Tonight we will take a look at fire district staffing and training. Chief Rob Wylie is going to give us an overview about how the District is staffed, and how training is handled within Cottleville Fire & Rescue. (Introduce presenter)
  • Once the fire is discovered and reported 1 Minute for FD to be dispatched 4-6 minutes for FD to arrive 2 Minutes for size up and initial attack It is critical for this to be completed in a timely manor due to fire growth factor This is the reason distance to Firehouse counts…Your safety and firefighters safety
  • 2756 hrs straight time x 18.45/hr=50,848.00 164 hrs OT x 27.67/hr= 4537.00 Grand total 55385.00
  • 24 hr w/ FLSA Exemption $67668 40 Hr w/o Exemption $75246
  • Captains require an additional 80 hours of certification training + Associates Degree Assistant Chief an Additional 120 Hours + Min of Associates Degree Chief Additional 320 Hours of Training + Min of Bachelors Degree
  • Add types of things learned in training
  • _________________, Community Co-Chair Thank you. Now it is time for us to go to work! Look at the work activity sheets in your packet. There is also a COLOR copy in the center of the table for your group’s recorder to use. Let’s go through the instructions to make sure everyone understands the tasks.
  • _________________, Community Co-Chair Each group should select a recorder and spokesperson . The recorder is responsible for completing the information requested on the worksheet located in the center of the table. Be sure to complete the information in the box in the upper right corner. These worksheets will be collected before you leave tonight. The spokesperson should facilitate discussions, keep the group focused and on task so the work is completed in the allotted time, and report the group’s information if time permits.
  • _________________, Community Co-Chair Please make sure the information recorded on the group’s worksheet reflects the general agreement or consensus of everyone at the table, not just the opinion of one or two individuals. Monitor your time and progress to make sure you complete your work in the allotted time. At the end of the session we will only collect the colored worksheet that has been completed by the recorder.
  • _________________, Community Co-Chair (Read Slide)
  • _________________, Community Co-Chair (Read Slide)
  • _________________, Community Co-Chair (Read Slide)
  • _________________, Community Co-Chair (Read Slide)
  • _________________, Community Co-Chair (Read Slide)
  • _________________, Community Co-Chair Now it’s time to hear from the spokesperson at your table. We will bring a microphone to your table and try to get to as many groups as possible and still stay true to our goal of getting you out on time. We ask the spokesperson to be brief so we can hear from as many groups as possible. Also, we request that the spokesperson only report the information on the worksheet. Please do not provide personal editorial about the information. Remember—the worksheet from each table will be collected at the end of the session and a document will be provided in your packet at the next meeting that contains the verbatim information from each group. Okay, let’s get started! (Community leader will take microphone from table to table for each spokesperson to report. Be sure to collect the worksheet from the spokesperson when the reporting is finished.)
  • _________________, Community Co-Chair Thank you for your work! Don’t forget, our next meeting will cover equipment. The meeting will be held October 6, same time, same place. Please make your best effort to join us again, and bring some friends! In the meantime, please feel free to share your thoughts and ideas with any of us serving on the Facilitating Team so we can make this process as meaningful and productive as possible. Be sure to leave any “I Have A Question” forms on your table. Good night!
  • CARES Staffing & Training Presentation

    1. 1. DRAFT!   Welcome! Please introduce yourself to others at your table! Put on a name tag ! Complete the information on the sign-in sheet

    2. 2. DRAFT!   Welcome to 
    3. 3. CARES Charge!o  Create a long-range plan to meet the communityʼs level of service and protection expectations.!Operational Guidelines!o  Meetings will not be conducive to the format of an open forum or debate.!o  Meetings are work sessions that allow for the free exchange of ideas.!
    4. 4. Sign-in Sheet!
    5. 5. I Have a Question!!•  Fill Out Form!•  Call: ! •  636-447-6655 !•  Email:! •!•  Ask During Small Group Work Time!
    6. 6. CARES Online!o!o  Like us on Facebook!! o!
    7. 7. Meeting Materials!o  Cover Sheet!o  Agenda!o  Meeting #1 Summary Documents! o  Verbatim Responses! o  Executive Summary!o  CARES Calendar!o  Informational PowerPoint Presentation!o  Work Activity!o  News Clippings!
    8. 8. CARES Meetings!Date   Meeng  Topic  Sept.  8   Kick-­‐Off  Mee6ng  Sept.  22   Staffing  Oct.  6   Equipment  Oct.  20   Opera6ons,  Facili6es  &  Programs  Nov.  3   Fire  District  Finance  101  Nov.  17   DraM  Community  Recommenda6ons  Presented   Week  of  Nov.  28  -­‐  Dra0  Recommenda6ons  Presented     At  Open  Houses  At  Each  Fire  Sta6on.  Details  Coming  Soon.  Dec.  8   Final  Recommenda6ons  Presented  
    9. 9. DRAFT!   Cottleville Fire Protection District
 Staffing & Training
 Presented By ! Chief Rob Wylie!
    10. 10. Quick Review!o  District Protects! o  38 sq miles ! o  40,000 Residents !o  Fire Protection and BLS service provided through:! o  1.Code Enforcement Division! o  Inspections / Public Education! o  2. Operations Division! o  Emergency Response/Training/Maintenance, 4 Stations !
    11. 11. Expenses!
    12. 12. Cottleville Fire Ditrict
Organizational Structure!
    13. 13. Fire Chief!!o  Direct and manage overall administration and operations of the District:! o  Financial! o  Legal! o  Pension! o  Personnel/Benefits! o  Emergency Operations! o  1 Office Manager! o  1 Administrative Assistant!
    14. 14. Prevention Division!o  1 Assistant Chief / Fire Marshal! o 1 Plan Reviewer/Inspector!o  2010! o 1,819 Inspections ! o 230 Plan Reviews ! o 851 Permit Inspections!
    15. 15. Operations Division!o  1 Assistant Chief ! o Responsible for the overall management and staffing of the Operations Division !o  44 Personnel ! o Three shifts of 14! o 2 Floaters!o  2,700 Calls for Service in 2011 (annualized)!
    16. 16. Operations Division (cont.)!o  Training! o Planning/Coordination/Oversight! o Lost full time training chief as part of budget realignment plan in 2004!
    17. 17. Operations Division (cont.)!o  Facilities/Vehicle Maintenance! o Lost full time maintenance chief as part of budget realignment plan in 2004!o  Emergency Management Duties!o  Public Fire Education!
    18. 18. A Day in the Life of a Firefighter!o  Not including emergency calls!o  7 a.m. - Report for Duty!o  7 – 8 a.m. - Equipment Check!o  8 a.m. – Noon - Training, Business Inspections, House Cleaning, Hose & Hydrant Testing, !o  Noon – 1 p.m. - Lunch!
    19. 19. A Day in the Life of a Firefighter!o  Not including emergency calls!o  1 – 4 p.m. - Continue Duties & Training Assignments!o  4:30 p.m. – 7 a.m. Departmental Meetings, Public Events, Personal Time!o  7 a.m. - End of First Tour!
    20. 20. Who sets our staffingbenchmarks?
o  Insurance Service Office ISO!o  National Fire Protection Association NFPA!o  Federal Government!o  Occupational Safety & Health Administration (OSHA)!
    21. 21. ISO Rates Fire DepartmentsBased On: 
 o Water supply ! o Location of Fire o Equipment! Hydrants! o Dispatching! o Training! o Wheel miles to o Inspections! nearest Fire House! o Staffing !
    22. 22. ISO Impact on CFPD!o  Determine insurance rates for Industrial, Commercial and Residential property!o  Staffing is one of several criteria used to rate your fire district!o  Rating, in part, is based on the average number of firefighters arriving on scene !
    23. 23. Full Staffing for CFPD!o  24 Hour Shifts!o  4 Fire Houses !o  2 Houses! o  4 firefighters (3 firefighters min.)!o  2 House! o  3 firefighters (3 firefighters min.)! !! ! ! ! ! !Total 14!
    24. 24. CFPD Staffing !o  Full staffing day 14 firefighters!o  2011 YTD – 2 Days at full staffing !
    25. 25. CFPD – Reduction toMinimum Staffing Caused By:!o  Vacation, Injuries or Sick Time. !o  Triggers Either:! o 1. Minimum Staffing ! o 2. Overtime!
    26. 26. CFPD - Minimum Staffing!o  12 firefighters per shift !o  4 fire trucks !o  3 firefighters each! o Total of 12 firefighters!
    27. 27. Staffing!o  What is the benchmark for how many firefighters on a truck? !o  How do you know if you have adequate personnel on a fire truck ?!o  Refer to NFPA!
    28. 28. What is the NFPA!o  National Fire Protection Association!o  Established in 1896! o Set Standards ! o Trucks Training Equipment ! o Staffing !
    29. 29. NFPA !o  Develops Standards Not Laws !o  Courts rely on NFPA to determine industry standards for fire protection/safety measures!
    30. 30. NFPA Staffing Study !o  Culmination of a 10 year process!o  Utilized Multiple Studies ! o Organizations! o Cities ! o Government Entities!
    31. 31. NFPA Study!o  NFPA 1710 adopted August 2001 !o  Four Main Purposes ! o Improve methods of! o Fire control extinguishment and prevention! o Improve EMS Services! o Establish safeguards against loss of life/property! o Protect FF,EMS Providers and the Public !
    32. 32. NFPA 1710 - Why is thisimportant to you ?!o  The first standard to set comprehensive minimum criteria to ensure safe and effective fire and EMS response!o  Represents a decade of scientific analysis used to set those minimum requirements!
    33. 33. NFPA 1710 Standard!o  NFPA Believes Implementing the scientifically based performance requirements from 1710 will result in reduced life and property loss while increasing firefighters safety.!
    34. 34. Mutual Aid !o  Assistance from neighboring fire agencies !o  NFPA States you may use mutual aid but not rely on mutual aid to circumvent 1710.!
    35. 35. Staffing Studies!
    36. 36. NIST Fire Operations Study!o  NIST Study! o Minimum Requirements for Suppression Staffing !
    37. 37. NIST Study! o 2000 Sq. Ft. Two Story, Single Family Residence! o Without a Basement! o Without Exposures! o Low Hazards !
    38. 38. NIST (National Institute of Standardsand Technology) Study!o  Based on:! o Task Analysis! o Life Hazards ! o Manufacturing, malls, hospitals, schools, nursing homes! o Safety conditions for firefighters ! o Type of construction!
    39. 39. NIST/NFPA Staffing StudyRecommendations
o  NFPA 1710! o Minimum of 4 firefighters per fire engine/ pumper!o  CFPD minimum manning, 3 firefighters !
    40. 40. NIST/NFPA Staffing StudyRecommendations 
Ladder trucks shall have additional personnel toperform multiple engine/truck company tasks! Number of Firefighters! Recommended Number of 5 or more!Firefighters for Ladder Truck!CFPD Ladder Truck Staffing! 3!
    41. 41. NFPA - Fireground Staffing !o  Shall deploy a minimum of 15-17 personnel ! o Within 8 minutes!
    42. 42. Dallas Staffing Study Conclusions! Demonstrated a highly coordinated,5 Firefighter effective attack on the fire and searchCrew! and rescue operations! Capable of performing satisfactorily in4 Firefighter controlling the fire and affecting theCrew! rescue operation!3 Firefighter Could not accomplish all the requiredCrew! tasks within a given time span!
    43. 43. Austin Fire Department Study!o  Studied the efficiency differences between 3 and 4 person engine companies! o In two story residential fires the efficiency improvement from 3 to 4 firefighters was 73% ! o In aerial ladder evolutions the improvement from 3 to 4 firefighters was 66%! o High rise efficiency improved 35%! o Average difference was 58% improvement!
    44. 44. Austin FD Study Medical Evaluations!o  Physiological impact !o  Before and After each scenario ! o Pulse ! o Respirations! o EKG ! o Body Temp!
    45. 45. Austin FD MedicalEvaluations!o 3 Person crew !! o  4 Person crew!Pulse rate 127.28 !! Pulse rate 119.69! 16% difference
    46. 46. Austin FD Injury study!Reviewed 136emergencyincidents involving1,938 firefighters! 46% Difference !
    47. 47. Austin FD - The Results!o  Confirmed other studies results !o  3 Person Crews are less efficient!o  Higher risk for victims due to delays!o  Loss of critical functions!o  Higher physiological stress on firefighters !o  Higher risk to firefighters safety!
    48. 48. Austin FD - Conclusion!o  Increasing Staffing from 3 to 4 firefighters provides substantial benefits.! o Smaller # of multiple alarms! o Less fire damage and higher loss/save ratio! o Fewer Injuries/deaths for public and FF!
    49. 49. Austin FD - Conclusion!o  Increasing Staffing from 3 to 4 firefighters provides substantial benefits.! o Fewer worker compensation claims! o Preservation of tax base properties! o Lower civil liability for Fire District !
    50. 50. The Minimum Tally is !o  1 I/C ! o  2 Aerial Deviceo  1 Aide! Operator/Pump operator!o  2 Pump operators! o  2 RIC/RIT!o  6 firefighters for 2 hose lines! o  1 Safety Officer !o  2 Search/Rescue! o  19 Assigned positions!o  2 Ventilation!
    51. 51. How does CFPD Attempt toMeet this Standard?!o  Send 5 Trucks and One Call Officer! o 3 firefighters each = 15 FF! o 1 On-Call Supervisor !o  Total of 16 on a minimum manning days!
    52. 52. How does CFPD Attempt toMeet this Standard?!o  Consequence of sending more trucks!o  Time and Distance Correlation! o Longer the travel distance - The longer it takes to get to the emergency! o Also leaves larger gaps in your protection!o  Greater Public Risk!
    53. 53. CFPD Zone Map!
    54. 54. Response Times Suppression!o  NFPA 1710 states - First truck should arrive on scene in 4 min. or less 90% of the time !o  Balance of the alarm in 8 min or less 90% of the time!o  FF Safety must be highest priority!o  Prudent response needs quick response time & sufficient number of FF!
    55. 55. Why 4-8 minutes? !o  Flashover in structural fires occurs typically in six to seven minutes!o  We must arrive quickly and operate efficiently!
    56. 56. Fire Spread!
    57. 57. DRAFT!   Time is Critical ! An unconscious person trapped inside will suffer brain damage after 4 minutes from the lack of oxygen!
    58. 58. International CityManagement Association !o  “Too few fire companies or poorly manned ones can result in property and life loss beyond community-accepted norms. !o  The cost of a firefighters death or disabling injury may far exceed the expense of a fire company.!o  FFʼs protect the economic tax base as well as its health and welfare”.!
    59. 59. CFPD Current Staffing Impact !o  We do not currently:! o Conduct Regular Fire Education Programs! o Meet NFPA 1710 Minimum Truck Manning ! o Meet ISO Recommendation for Engine Company Personnel! o Meet ICCMA Basic Rule based on Daytime Population!
    60. 60. Recommended Overall FDStaffing!
    61. 61. Recommended Daily Staffing!
    62. 62. Staffing Comparison: Firefighters!
    63. 63. Staffing Comparison: Staff & Training Officers!
    64. 64. Why 24 Hour Shifts!o  Study of 24 Hr vs. 8 Hr Shifts!o  Hire a minimum of 24 additional FFʼs to maintain existing truck staffing with 8 hour shift!o  Additional $560,000 per year! o Salary, Uniforms, Insurance, Benefits! o FF Gear / Equipment!o  24 Hour Shifts Save Tax Payers Money!
    65. 65. Fire Fighter FLSA Comparison! Fire Fighter 40 Hour Employee Hrs. Worked Per Shift 48 8 Hrs. Worked Per Week 56.2 40 Overtime Starts @ 54 Hours 41 Hours Hrs. Worked @ 2,756 2080 Straight Pay Total Hours Worked 2920 2080 Per Year
    66. 66. Cost of One Fire Fighter!o  Average Annual Salary!$53,874! o $18.45/hr. x 2,920 hrs!o  Benefits ! !$18,500 (approx..)! !o  Equipment !$ 3,600! !o  Average Cost/yr. !$75,974!
    67. 67. Firefighter Wages with FLSAExemption (Firefighterʼs Rule 24 Hour Shifts)!
    68. 68. Firefighterʼs Wages w/o FLSAExemption (Traditional 8 hr. Shift)!
    69. 69. Cost Savings with 24 HourSchedule! +$6,200 per Firefighter !
    70. 70. Staffing Requirements to AvoidOvertime for 8 Hr. Shifts vs. 24 Hr.Shifts!
    71. 71. Firefighter- Education!o  532 Hours of Training! o Continuing Education Yearly!
    72. 72. Training Hours 2010!
    73. 73. Required Continuing Education!o  State Certifications Require the following CEUʼs! o  Instructor development classes based on new technologies! o  Fire investigator finding out why and how a fire started ! o  Hazmat Chemical Spills, Terrorism ! ! o  EMT, Vehicle Extrication, Patient Care Techniques ! !!
    74. 74. CFPD – Training Challanges!o  Keeping up with demand for service!o  Staying current with latest technologies/threats!o  Keeping up with national standards with no fulltime training officer!o  Limited ability for officer development for new officers!
    75. 75. CFPD – Staffing Challenges!o  SAFETY!!o  Keeping up with national standards !o  Providing safe, effective emergency response!o  Avoiding firefighter injury!o  Protecting the economic base of the community!
    76. 76. DRAFT!   Small Group Work Activity!
    77. 77. Select Recorder & Spokesperson!o  Recorder Responsibilities! o  Complete the requested information on your groupʼs worksheet!o  Spokesperson Responsibilities! o  Facilitate Discussion! o  Keep Group Focused/On Task! o  Report Groupʼs Information!
    78. 78. Complete the Worksheet !o  Make sure the information recorded on the worksheet reflects consensus of the group!o  Monitor progress to complete the worksheet in allotted time!o  Only the group recorderʼs worksheet will be collected!
    79. 79. Small Group Work Activity!Task #1!o  How confident/comfortable is your group with the current CFPD staffing level and training program?!
    80. 80. Small Group Work Activity!Task #2!o  As the staffing component of the long- range plan is created, what would be your groupʼs preferred staffing level?!
    81. 81. Small Group Work Activity!Task #3!o  How important is providing up-to-date training and retraining for CFPD firefighters?!
    82. 82. Small Group Work Activity!Task #4!o  Keeping in mind that CFPDʼs neighboring Districts have staff designated to plan and implement training, how important is it for CFPD to reinstate its training officer position?!
    83. 83. Small Group Work Activity!Task #5!o  Based upon tonights presentation what recommendations would you make to the Board regarding District staffing, training and re-training?!
    84. 84. Work Activity Reporting!o  Your groupʼs preferred staffing level!o  The level of importance your group placed on up-to-date training!o  One staffing or training recommendation!
    85. 85. DRAFT!   Thank You! ! Next Meeting: Oct. 6! Topic: Equipment!