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How to Create a Quickbooks Accountant’s Copy


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Are you a business owner who uses Quickbooks? Find out how to make a copy for your accountant so you can both access your finances!

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How to Create a Quickbooks Accountant’s Copy

  1. 1. How To Create A QuickBooks Accountant’s Copy by Cook Martin Poulson, P.C.
  2. 2. What Is An Accountant’s Copy? An Accountant’s Copy is a version of your company file that we can use to make changes to your data while you continue to work. When we are done adjusting your file, we can send our changes back to you for easy importing into your working company file. All of the adjustments that we have made to your QuickBooks and all of the work that you have continued to do easily incorporate together after we send the changes back to you.
  3. 3. Steps To Creating An Accountant’s Copy 1. Choose File > Accountant’s Copy > Save File. 2. Confirm you want to create an Accountant’s Copy and click Next. 3. Choose a dividing date. • You will be able to work with all transactions dated after the dividing date and we will be able to work with transactions prior to that date. • For quarterly reports or periodic accounting adjustments, you would select the last day of the previous month or quarter.
  4. 4. Steps To Creating An Accountant’s Copy 4. Click Next. 5. (Optional) Change the suggested location for the file and the filename that QuickBooks suggests for the Accountant’s Copy. The file must have a .qbx extension. You need to choose the desired location of where you will save the Accountant’s Copy 6. Click Save.
  5. 5. Steps To Creating An Accountant’s Copy 7. Give the Accountant’s Copy transfer file (.qbx) to your accountant and continue to work. After saving the Accountant’s copy, QuickBooks displays “Accountant’s Changes Pending” in the title bar and will remain there until you incorporate the changes back from the accountant or you remove the restrictions.
  6. 6. Some Things To Remember Be aware that if you remove the restrictions before the accountant sends back the changes, you will no longer be able to incorporate any adjustments made by the accountant automatically into your QuickBooks. You should be aware that there are some limitations to the things that we can adjust with an Accountant’s Copy file, and thus it may not be suitable for all companies. For example, we cannot add, edit, void or delete payroll, estimates, sales orders, transfers of funds between accounts, or inventory build assemblies. Your accountant can tell you if they prefer you to upload an Accountant’s Copy or backup file to us but in most cases the Accountant’s Copy will be the preferred option.