‘Exporting official publications from a DSpace archive and converting to MARC for upload to the British Library and University Library Management System’ - Michael Goodall (Queens University Belfast)
Towards a CONUL Collective Collection - Christoph Schmidt Supprian (Trinity ...CONUL Conference
More Related Content
Similar to ‘Exporting official publications from a DSpace archive and converting to MARC for upload to the British Library and University Library Management System’ - Michael Goodall (Queens University Belfast)
Similar to ‘Exporting official publications from a DSpace archive and converting to MARC for upload to the British Library and University Library Management System’ - Michael Goodall (Queens University Belfast) (20)
‘Exporting official publications from a DSpace archive and converting to MARC for upload to the British Library and University Library Management System’ - Michael Goodall (Queens University Belfast)
1. Exporting Official Publications
From a DSpace Archive And
Converting To MARC For
Upload To The British Library
And University LMS
Michael Goodall
Queen’s University Belfast
Conul Conference 2017
2. /michael-goodall
/michaelgoodall_
www.qub.ac.uk/lib
BACKGROUND
No Legal deposit Library in Northern Ireland
Queen’s historically collected Northern Ireland Official publications
Made available to researchers and general public
Northern Ireland Executive encourage move to electronic publishing
May 2015 guidance from Executive
Departments no longer printing for public distribution
Departmental website always changing
No guarantee document will always be available
Queen’s collecting only electronic publications from September 2015
3. /michael-goodall
/michaelgoodall_
www.qub.ac.uk/lib
OPPORTUNITY FOR QUEEN’S
An archive at Queen’s to -
Continue established role for official publications
Building on expertise present in the AHSS team
Supply metadata and documents to our Library management system
Ensure long term stable links to documents
Contribute to University Corporate Vision
Focus on the needs of society
A resource for anyone using NI official publications
4. /michael-goodall
/michaelgoodall_
www.qub.ac.uk/lib
BRITISH LIBRARY ROLE
British Library as a repository of non-print works
Legal Deposit Libraries (Non-Print Works) Regulations 2013
Access from deposit libraries only
Requires relevant electronic copies of NI Official Publications
Queen’s identifying Northern Ireland official publications for BL
Arts, Social Science and Humanities Library Subject team
Provide a feed of metadata and files to the BL
5. /michael-goodall
/michaelgoodall_
www.qub.ac.uk/lib
QUB ELECTRONIC ARCHIVE
DSpace selected as solution
Secure virtual server space established
DSpace designed for open digital repositories
Stores document and associated metadata
Designed for Dublin Core metadata standard
Customisation for input relatively straightforward
8. /michael-goodall
/michaelgoodall_
www.qub.ac.uk/lib
EXPORTING RECORDS FROM
DSPACE
Export records from DSpace to LMS and British Library
Objective of solution
Ability to cope with approximately 500 records per export
Ability to manipulate data from export
Have no impact or downtime for end users
Export associated files for British Library
Can be scheduled as well as run on demand
Easy to use
9. Export metadata for all items in the DSpace archive.
Utilising native DSpace functionality.
END TO END PROCESS FOR EXPORT
Create MARC XML file
Format the file to MARC21
standards
ExportforUniversityLMS
ExportforBritishLibrary
Send file to catalogue department
Extract associated files for records
Create MARC file
Format the file to MARC21
standards
Save MARC file
Add link to file in MARCXML file
Save MARCXML and Linked files
Send files to British Library
Records uploaded to LMS
Process each entry on the export
Selecting required fields
Format the data
10. /michael-goodall
/michaelgoodall_
www.qub.ac.uk/lib
CUSTOM SCRIPTING FOR EXPORT
Processing & MARC File Generation
PHP and Pear (PHP Extension and Application Repository) Scripts.
Pear provided a framework to allow MARC records to be created.
Benefits of custom script
Fully automated extraction and processing operation
Minimal run time and little impact on the system
Easily tailored for future requirements
Challenges
Name Authority
Cataloguing rules
11. /michael-goodall
/michaelgoodall_
www.qub.ac.uk/lib
DATA PROCESSING
Automation of cataloguing rules and Name Authority
Improves look and feel of archive site whilst sending correct details to BL & LMS
Northern Ireland Assembly Commissioner for Standards becomes
Northern Ireland. Assembly. Commissioner for Standards
Reduces time spent checking records
Ensures a higher quality of record being sent to the BL & LMS
Allows localised differences in naming convention.
BL requires corporate names to be in LOC Name Authority Format
University LMS uses localised versions to ease searching
12. /michael-goodall
/michaelgoodall_
www.qub.ac.uk/lib
. . .
First Corporate Name starts 'Department':
110 10 $aNorthern Ireland$b[Corp Name] - where '. ' in Corp name convert to $b
First Corporate Name -all others
110 20 $a[Corp Name] $eauthor - where '. ' in Corp name convert to $b
Second Corporate Name
Corporate Name starts 'Department':
710 10 $aNorthern Ireland$b[Corp Name] $eauthor - where '. ' in Corp name convert to $b
Second Corporate Name - all others
710 20 $a[Corp Name] $eauthor - where '. ' in Corp name convert to $b
Title
245 10 $a[Title]
Title - starts 'The'
245 14 $a[Title]
Title - starts 'A '
245 12 $a[Title]