Successfully reported this slideshow.
We use your LinkedIn profile and activity data to personalize ads and to show you more relevant ads. You can change your ad preferences anytime.
Kit-Catalogue:
Discovering the value of equipment sharing
4th Annual UUK Efficiency in HE Conference, March 2015
Photo cre...
1. About Jisc
2. Why Asset Sharing?
3. Kit-Catalogue Pilot
4. Discussion
Kit-Catalogue:
Discovering the value of equipment...
1. About Jisc
2. Why Asset Sharing?
3. Kit-Catalogue Pilot
4. Discussion
Kit-Catalogue:
Discovering the value of equipment...
:: About Jisc ::What we do
» Registered charity championing the use of digital technologies in
research and education
» Ra...
:: About Jisc ::Value proposition
Generating £260m
savings per annum
e.g. KnowledgeBase+
- £4.5m
:: About Jisc ::Value proposition
Generating £260m
savings per annum
e.g. DigiMap - £40m
1. About Jisc
2. Why Asset Sharing?
3. Kit-Catalogue Pilot
4. Discussion
Kit-Catalogue:
Discovering the value of equipment...
::Why Asset Sharing? :: What are we doing?
» Leveraging public investment in the Janet network
– Connecting industry: http...
» £900K HEFCE investment
» Anchor tenants: Crick, KCL,
LSE, QMUL, Sanger, UCL
» First data hall now full
::Why Asset Shari...
See http://www.jisc.ac.uk/research/projects/equipment-sharing
::Why Asset Sharing? :: HPC use case
Image credit:CC BY-NC-N...
::Why Asset Sharing? :: What’s next
» Reducing sharing friction between institutions & with industry
– Sample use case: mo...
::Why Asset Sharing? :: What’s next
» Reducing sharing friction between institutions & with industry
– Sample use case: mo...
1. About Jisc
2. Why Asset Sharing?
3. Kit-Catalogue Pilot
4. Discussion
Kit-Catalogue:
Discovering the value of equipment...
:: Kit-Catalogue Pilot ::
See http://www.jisc.ac.uk/research/projects/equipment-sharing
:: Kit-Catalogue Pilot :: Participating Institutions
:: Kit-Catalogue Pilot :: Institutional commitment
» Members of the pilot will be:
› Committing resource to ensure signifi...
:: Kit-Catalogue Pilot :: Institutional benefits
» Members of the pilot will be able to:
› Influence product development t...
Research Equipment Sharing
and UCL Research Equipment Catalogue
Universities UK
4th Annual Efficiency in HE Conference
25t...
Topics
• UCL Research Equipment Catalogue
• Communications and showcasing facilities
• Capturing data about equipment shar...
UCL’s Equipment Catalogue
• Now live at research-equipment.ucl.ac.uk
• Contains ~90% of UCL’s equipment >£25k
• Powered by...
Data Collection: iPad app
• Used FormConnect iPad app
to collect data when escorted
around labs.
• Can export data as .csv...
1700 items
catalogued
502 publicly
visible
Item listing
screenshot:
Communications Strategy
Two key groups of users identified: ‘Finders’ and ‘Keepers’
Finders
Researchers who will
browse th...
Positive user feedback
1490 visitors; ~17,000 page views; avg. visit 4 mins 15 secs
Tracking item enquiries; dedicated ema...
Showcasing UCL facilities
Science & Engineering South (SES)
Consortium
Exploit collected catalogue data:
Promote and profe...
Capturing equipment sharing - efficiently
• Working with Faculty finance and research
services teams, dept. and facility m...
Equipment and facilities sharing - data
• 29% of facilities provide services to industry or
gov’t agencies, with 5.4% of t...
Collaboration – examples in large scale
computing
• Centre for Innovation, EPSRC £2.8M, UCL, Oxford,
So’ton, Bristol
• Far...
Visit:
www.research-equipment.ucl.ac.uk
www.ucl.ac.uk/platforms
Contact us:
research-equipment@ucl.ac.uk
@uclplatforms
Res...
1. About Jisc
2. Why Asset Sharing?
3. Kit-Catalogue Pilot
4. Discussion
Kit-Catalogue:
Discovering the value of equipment...
:: Discussion :: Blockers part 1
» “Time”
» “The sense the equipment is
'owned' by a research group is
still present. This...
:: Discussion :: Blockers part 2
» “Equipment sharing is still
viewed with certain amount
of cynicism”
» “Hard to evidence...
:: Discussion :: Enablers part 1
» “Senior management were
very supportive of Kit Cat”
» “We pushed this along for a
numbe...
:: Discussion :: Enablers part 2
» “There are a number of key
academics who are bought into
equipment sharing”
» “With gre...
Upcoming SlideShare
Loading in …5
×

Kit-Catalogue - Discovering the Value of Equipment Sharing - Universities UK 4th Annual Efficiency in HE Conference

1,318 views

Published on

Universities UK (UUK) 4th Annual Efficiency in Higher Education Conference talk from me and UCL's Jacky Pallas on accelerating equipment sharing. This covers Jisc initiatives such as our shared data centre and VAT cost sharing group, and our pilot of the Kit-Catalogue equipment database software - with a case study from UCL showing how they have used Kit-Catalogue.

Published in: Education
  • Be the first to comment

  • Be the first to like this

Kit-Catalogue - Discovering the Value of Equipment Sharing - Universities UK 4th Annual Efficiency in HE Conference

  1. 1. Kit-Catalogue: Discovering the value of equipment sharing 4th Annual UUK Efficiency in HE Conference, March 2015 Photo credit: The Lighting Simulator, UCL Institute for Environmental Design and Engineering Martin Hamilton martin.hamilton@jisc.ac.uk Futurist @martin_hamilton Universities UK 4th Annual Efficiency Conference, March 2015
  2. 2. 1. About Jisc 2. Why Asset Sharing? 3. Kit-Catalogue Pilot 4. Discussion Kit-Catalogue: Discovering the value of equipment sharing UUK 4th Annual Efficiency in HE Conference, March 2015 Martin Hamilton martin.hamilton@jisc.ac.uk Futurist @martin_hamilton
  3. 3. 1. About Jisc 2. Why Asset Sharing? 3. Kit-Catalogue Pilot 4. Discussion Kit-Catalogue: Discovering the value of equipment sharing UUK 4th Annual Efficiency in HE Conference, March 2015 Martin Hamilton martin.hamilton@jisc.ac.uk Futurist @martin_hamilton
  4. 4. :: About Jisc ::What we do » Registered charity championing the use of digital technologies in research and education » Range of shared services for UK Universities and Colleges, e.g. - Janet, world leading research network - eduroam global wireless roaming - Groundbreaking content deals with publishers - Cloud brokerage with Amazon, Google, Microsoft » Aiming to complement RCUK and Innovate UK / Catapults - Open Educational Resources, Open Access and Open Data - Just launched asset sharing initiative
  5. 5. :: About Jisc ::Value proposition Generating £260m savings per annum e.g. KnowledgeBase+ - £4.5m
  6. 6. :: About Jisc ::Value proposition Generating £260m savings per annum e.g. DigiMap - £40m
  7. 7. 1. About Jisc 2. Why Asset Sharing? 3. Kit-Catalogue Pilot 4. Discussion Kit-Catalogue: Discovering the value of equipment sharing Martin Hamilton martin.hamilton@jisc.ac.uk Futurist @martin_hamilton
  8. 8. ::Why Asset Sharing? :: What are we doing? » Leveraging public investment in the Janet network – Connecting industry: http://www.ja.net/janet-reach – Where next - e.g. 10Gbit/s links to Science Parks? – Testbeds for new technologies, e.g. UHD streaming fromTokyo Olympics, Surrey 5G testbed, Catapult centres » Where else can we add value? – Exploit our cost sharing group (256 institutions, 93% of HEIs) – Research clusters, e.g. Jisc shared data centre with Sanger,Crick, UCL, King’s College,QMUL, LSE etc: http://www.ja.net/data-centre – AnticipatingAusterity 2.0 efficiency savings
  9. 9. » £900K HEFCE investment » Anchor tenants: Crick, KCL, LSE, QMUL, Sanger, UCL » First data hall now full ::Why Asset Sharing? :: Shared data centre
  10. 10. See http://www.jisc.ac.uk/research/projects/equipment-sharing ::Why Asset Sharing? :: HPC use case Image credit:CC BY-NC-ND HPC Midlands » Brokering access to £60m public investment in HPC
  11. 11. ::Why Asset Sharing? :: What’s next » Reducing sharing friction between institutions & with industry – Sample use case: model 1,000 5G antenna designs via HPC – Then build first physical prototype and wind tunnel test – Relies on combination of facilities and expertise » How can we do this? – Standardized terms and conditions – Trialling this approach right now with HPC brokerage – Equipment sharing database “as a service” to aid matchmaking. » What would a one stop shop for asset sharing look like?
  12. 12. ::Why Asset Sharing? :: What’s next » Reducing sharing friction between institutions & with industry – Sample use case: model 1,000 5G antenna designs via HPC – Then build first physical prototype and wind tunnel test – Relies on combination of facilities and expertise » How can we do this? – Standardized terms and conditions – Trialling this approach right now with HPC brokerage – Equipment sharing database “as a service” to aid matchmaking. » What would a one stop shop for asset sharing look like?
  13. 13. 1. About Jisc 2. Why Asset Sharing? 3. Kit-Catalogue Pilot 4. Discussion Kit-Catalogue: Discovering the value of equipment sharing UUK 4th Annual Efficiency in HE Conference, March 2015 Martin Hamilton martin.hamilton@jisc.ac.uk Futurist @martin_hamilton
  14. 14. :: Kit-Catalogue Pilot :: See http://www.jisc.ac.uk/research/projects/equipment-sharing
  15. 15. :: Kit-Catalogue Pilot :: Participating Institutions
  16. 16. :: Kit-Catalogue Pilot :: Institutional commitment » Members of the pilot will be: › Committing resource to ensure significant proportion of high value equipment recorded in Kit-Catalogue – e.g. items costing £25K or above › Making all (or a meaningful subset) of catalogue records available as publicly available information – For harvesting by the national http://equipment.data.ac.uk portal › Contributing material towards a case study of their use of Kit-Catalogue
  17. 17. :: Kit-Catalogue Pilot :: Institutional benefits » Members of the pilot will be able to: › Influence product development through the Kit-Catalogue user group › Provide feedback on their experiences of Kit-Catalogue – To help inform a future decision about whether Jisc should offer Kit-Catalogue as a national service › Contribute to a wider strategic discussion around facilitating equipment sharing between institutions and with industry
  18. 18. Research Equipment Sharing and UCL Research Equipment Catalogue Universities UK 4th Annual Efficiency in HE Conference 25th March 2015 Jacky Pallas j.pallas@ucl.ac.uk @uclplatforms
  19. 19. Topics • UCL Research Equipment Catalogue • Communications and showcasing facilities • Capturing data about equipment sharing • Some examples of sharing
  20. 20. UCL’s Equipment Catalogue • Now live at research-equipment.ucl.ac.uk • Contains ~90% of UCL’s equipment >£25k • Powered by Kit-Catalogue software • Departmental Administrators are configured to maintain records
  21. 21. Data Collection: iPad app • Used FormConnect iPad app to collect data when escorted around labs. • Can export data as .csv, .pdf, .xml, and .html formats. • We converted .csv files from the app to the Kit-Catalogue import format for upload.
  22. 22. 1700 items catalogued 502 publicly visible
  23. 23. Item listing screenshot:
  24. 24. Communications Strategy Two key groups of users identified: ‘Finders’ and ‘Keepers’ Finders Researchers who will browse the catalogue Keepers Equipment owners and departmental admins Mailings targeted to each group. Posters, accompanying web site, user guides and FAQs produced. Promotion at internal events. Administrators configured from each department.
  25. 25. Positive user feedback 1490 visitors; ~17,000 page views; avg. visit 4 mins 15 secs Tracking item enquiries; dedicated email inbox, 72 queries since Aug 2014 “No problems encountered. Seems clean, intuitive and well-constructed.” 72 items updated since Aug 2014 119 department administrators with edit permissions
  26. 26. Showcasing UCL facilities Science & Engineering South (SES) Consortium Exploit collected catalogue data: Promote and professionalise our research facilities. Other HEIs, SMEs & Industry Shared searchable database of equipment across SES UCL public data in equipment.data.ac.uk Promote facilities through London Life Science and Open-SME Work with UCL Enterprise to professionalise offerings.
  27. 27. Capturing equipment sharing - efficiently • Working with Faculty finance and research services teams, dept. and facility managers • Annual financial review of research facilities – TRAC listing and charge-out rates • Implemented new data collection process – income, estimated usage for – Internal and external academic users (R) – Teaching (T) – Industry and gov’t agency (OSR)
  28. 28. Equipment and facilities sharing - data • 29% of facilities provide services to industry or gov’t agencies, with 5.4% of total income of all UCL TRAC facilities • 41% of facilities offer services to external academic groups, with 7.4% of income • Next step – calculate the value of the equipment available for sharing through our facilities
  29. 29. Collaboration – examples in large scale computing • Centre for Innovation, EPSRC £2.8M, UCL, Oxford, So’ton, Bristol • Farr London, MRC £5M, UCL, QMUL, LSHTM, Public Health England • Admin Data Research Centre England, ESRC £6.8M, So’ton, UCL, IoE, IFS • eMedLab, MRC £8.9M, UCL, QMUL, LSHTM, Crick, Sanger, EBI • Farr, ADRN, Med. Bioinf : 18 HEIs working together on SafeShare, JISC-funded project for secure data transfer
  30. 30. Visit: www.research-equipment.ucl.ac.uk www.ucl.ac.uk/platforms Contact us: research-equipment@ucl.ac.uk @uclplatforms Research Platforms Coordinator post available – see UCL Jobs ref. 1452534
  31. 31. 1. About Jisc 2. Why Asset Sharing? 3. Kit-Catalogue Pilot 4. Discussion Kit-Catalogue: Discovering the value of equipment sharing UUK 4th Annual Efficiency in HE Conference, March 2015 Martin Hamilton martin.hamilton@jisc.ac.uk Futurist @martin_hamilton
  32. 32. :: Discussion :: Blockers part 1 » “Time” » “The sense the equipment is 'owned' by a research group is still present. This is reducing with new equipment, but current/old equipment is still seen as 'mine’” » “No transparent system to see the availability/capacity of equipment” » “Researchers (understandably) choose the easiest option - so they use the equipment which is closest to them, as opposed to most appropriate for their experiment” » “A lack of staff willing to support initiatives like Kit- Catalogue & overall staffing levels” » “No central resource committed towards facilitating this initiative”
  33. 33. :: Discussion :: Blockers part 2 » “Equipment sharing is still viewed with certain amount of cynicism” » “Hard to evidence the benefits” » “Staff unwilling to travel or sometimes walk to other instruments that may be available” » “Nature of the applications used” » “Lack of time available to help help with this” » “Historical attitudes”
  34. 34. :: Discussion :: Enablers part 1 » “Senior management were very supportive of Kit Cat” » “We pushed this along for a number of reasons; location of researchers/building scattered between four locations, equipment asset register, sharing of equipment/resources, PAT test register” » “Communication and awareness raising is always a challenge in an institution with large research staff turnover. However we have a good comms strategy” » “We are also working hard to align requirements for data capture to existing admin processes so there is no additional burden on staff”
  35. 35. :: Discussion :: Enablers part 2 » “There are a number of key academics who are bought into equipment sharing” » “With greater staff resource I'm sure we could move the project more quickly” » “In general, there is buy-in, but the practicalities of making it work are very complex and need full-time attention, which we aren't currently resourced for” » “Integrated programme of justify, purchase, operate/maintain, upgrade/replace” » “School budgets are limited for this so a proposal to increase sharing/partnerships and consultancy would enable the programme to become reality”

×