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Jisc Support for Asset Sharing 
Kit-Catalogue National User Group, November 2014 
Martin Hamilton martin.hamilton@jisc.ac....
Jisc Support for Asset Sharing 
Kit-Catalogue National User Group, November 2014 
1. About Jisc 
2. Why Asset Sharing? 
3....
Jisc Support for Asset Sharing 
Kit-Catalogue National User Group, November 2014 
1. About Jisc 
2. Why Asset Sharing? 
3....
:: About Jisc :: What we do 
» Registered charity championing the use of digital technologies in 
research and education 
...
:: About Jisc :: Value proposition 
Generating £260m 
savings per annum 
e.g. KnowledgeBase+ 
- £4.5m
:: About Jisc :: Value proposition 
Generating £260m 
savings per annum 
e.g. DigiMap - £40m
Jisc Support for Asset Sharing 
Kit-Catalogue National User Group, November 2014 
1. About Jisc 
2. Why Asset Sharing? 
3....
:: Why Asset Sharing? :: What are we doing? 
» Leveraging public investment in the Janet network 
– Connecting industry: h...
:: Why Asset Sharing? :: HPC use case 
» Brokering access to £60m public investment in HPC 
Image credit: CC BY-NC-ND HPC ...
:: Why Asset Sharing? :: What’s next 
» Reducing sharing friction between institutions & with industry 
– Sample use case:...
:: Why Asset Sharing? :: Advocacy
Jisc Support for Asset Sharing 
Kit-Catalogue National User Group, November 2014 
1. About Jisc 
2. Why Asset Sharing? 
3....
:: Kit-Catalogue Pilot :: Project team 
» Prof Rachel Thomson 
Kit-Catalogue Academic Lead 
Dean of the School of Aeronaut...
:: Kit-Catalogue Pilot :: Our commitment 
» Technical: 
› Set up a hosted Kit-Catalogue 
installation for each institution...
:: Kit-Catalogue Pilot :: Pilot sites 
» Members of the pilot will be: 
› Committing resource to ensure significant propor...
:: Kit-Catalogue Pilot :: Benefits 
» Members of the pilot will be able to: 
› Influence product development through the K...
:: Kit-Catalogue Pilot :: Schedule 
» Nov 2014 
– User group meeting and Jisc 
pilot kick off meeting 
» Nov 2014 – Jan 20...
Jisc Support for Asset Sharing 
Kit-Catalogue National User Group, November 2014 
1. About Jisc 
2. Why Asset Sharing? 
3....
:: Introductions :: Delegate survey
:: Introductions :: Delegate survey
:: Introductions :: Delegate survey
:: Introductions :: Delegate survey
:: Introductions :: Delegate survey
:: Introductions :: Blockers part 1 
» “Time” 
» “The sense the equipment is 
'owned' by a research group is 
still presen...
:: Introductions :: Blockers part 2 
» “Equipment sharing is still 
viewed with certain amount 
of cynicism” 
» “Hard to e...
:: Introductions :: Enablers part 1 
» “Senior management were 
very supportive of Kit Cat” 
» “We pushed this along for a...
:: Introductions :: Enablers part 2 
» “There are a number of key 
academics who are bought into 
equipment sharing” 
» “W...
:: Introductions :: Let’s hear from you
Jisc Support for Asset Sharing 
Kit-Catalogue National User Group, November 2014 
1. About Jisc 
2. Why Asset Sharing? 
3....
:: Objective Setting :: 3 Big Questions 
»10mins to discuss each + 5mins to summarise: 
› Evidencing the benefits 
– How d...
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Jisc Support for Asset Sharing - Kit-Catalogue National User Group November 2014

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My slides introducing Jisc's support for asset sharing, at the 2014 Kit-Catalogue national user group. I talk about the rationale for Jisc becoming involved in supporting equipment sharing and the Jisc Kit-Catalogue pilot, and present some feedback from user group delegates about their experiences of equipment sharing. For more information about this initiative, please see http://www.jisc.ac.uk/research/projects/equipment-sharing

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Jisc Support for Asset Sharing - Kit-Catalogue National User Group November 2014

  1. 1. Jisc Support for Asset Sharing Kit-Catalogue National User Group, November 2014 Martin Hamilton martin.hamilton@jisc.ac.uk Futurist @martin_hamilton Photo credit: The Lighting Simulator, UCL Institute for Environmental Design and Engineering
  2. 2. Jisc Support for Asset Sharing Kit-Catalogue National User Group, November 2014 1. About Jisc 2. Why Asset Sharing? 3. Kit-Catalogue Pilot 4. Introductions 5. Objective Setting Martin Hamilton martin.hamilton@jisc.ac.uk Futurist @martin_hamilton
  3. 3. Jisc Support for Asset Sharing Kit-Catalogue National User Group, November 2014 1. About Jisc 2. Why Asset Sharing? 3. Kit-Catalogue Pilot 4. Introductions 5. Objective Setting Martin Hamilton martin.hamilton@jisc.ac.uk Futurist @martin_hamilton
  4. 4. :: About Jisc :: What we do » Registered charity championing the use of digital technologies in research and education » Range of shared services for UK Universities and Colleges, e.g. - Janet, world leading research network - eduroam global wireless roaming - Groundbreaking content deals with publishers - Cloud brokerage with Amazon, Google, Microsoft » Aiming to complement RCUK and Innovate UK / Catapults - Open Educational Resources, Open Access and Open Data - Just launched asset sharing initiative
  5. 5. :: About Jisc :: Value proposition Generating £260m savings per annum e.g. KnowledgeBase+ - £4.5m
  6. 6. :: About Jisc :: Value proposition Generating £260m savings per annum e.g. DigiMap - £40m
  7. 7. Jisc Support for Asset Sharing Kit-Catalogue National User Group, November 2014 1. About Jisc 2. Why Asset Sharing? 3. Kit-Catalogue Pilot 4. Introductions 5. Objective Setting Martin Hamilton martin.hamilton@jisc.ac.uk Futurist @martin_hamilton
  8. 8. :: Why Asset Sharing? :: What are we doing? » Leveraging public investment in the Janet network – Connecting industry: http://www.ja.net/janet-reach – Where next - e.g. 10Gbit/s links to Science Parks? – Testbeds for new technologies, e.g. UHD streaming from Tokyo Olympics, Surrey 5G testbed, Catapult centres » Where else can we add value? – Exploit our cost sharing group (256 institutions, 93% of HEIs) – Research clusters, e.g. Jisc shared data centre with Sanger, Crick, UCL, King’s College, QMUL, LSE etc: http://www.ja.net/data-centre – Anticipating Austerity 2.0 efficiency savings
  9. 9. :: Why Asset Sharing? :: HPC use case » Brokering access to £60m public investment in HPC Image credit: CC BY-NC-ND HPC Midlands See http://www.jisc.ac.uk/research/projects/equipment-sharing
  10. 10. :: Why Asset Sharing? :: What’s next » Reducing sharing friction between institutions & with industry – Sample use case: model 1,000 5G antenna designs via HPC – Then build first physical prototype and wind tunnel test – Relies on combination of facilities and expertise » How can we do this? – Standardized terms and conditions – Trialling this approach right now with HPC brokerage – Equipment sharing database “as a service” to aid matchmaking. » What would a one stop shop for asset sharing look like?
  11. 11. :: Why Asset Sharing? :: Advocacy
  12. 12. Jisc Support for Asset Sharing Kit-Catalogue National User Group, November 2014 1. About Jisc 2. Why Asset Sharing? 3. Kit-Catalogue Pilot 4. Introductions 5. Objective Setting Martin Hamilton martin.hamilton@jisc.ac.uk Futurist @martin_hamilton
  13. 13. :: Kit-Catalogue Pilot :: Project team » Prof Rachel Thomson Kit-Catalogue Academic Lead Dean of the School of Aeronautical, Automotive, Chemical and Materials Engineering Loughborough University » Martin Hamilton Kit-Catalogue Pilot Sponsor Futurist, Jisc Centre for Engineering & Design Education: Head of CEDE » Paul Newman Lead Developer » Matt Mould Junior Developer » Kate Everest Project support
  14. 14. :: Kit-Catalogue Pilot :: Our commitment » Technical: › Set up a hosted Kit-Catalogue installation for each institution (latest version) where required › Support each pilot in localization e.g. terminology, logo, API config › Support your upload of local data (e.g. via CSV) › Help you set up Shibboleth authentication (local usernames and passwords) › Back up your data › Apply code patches and upgrades › Manage the cloud based server » Support: › Host an annual subscriber group meeting at LU to discuss the roadmap and usage › Updates to software project website, online manuals and documentation › Provide support to the community via the Kit-Catalogue mailing list » Development: › Undertake 40 days of development per year » Advocacy: › Help to gather use cases and case studies for the community and Jisc › Help to promote the use of Kit-Catalogue
  15. 15. :: Kit-Catalogue Pilot :: Pilot sites » Members of the pilot will be: › Committing resource to ensure significant proportion of high value equipment recorded in Kit-Catalogue – e.g. items costing £25K or above › Making all (or a meaningful subset) of catalogue records available as publicly available information – For harvesting by the national http://equipment.data.ac.uk portal › Contributing material towards a case study of their use of Kit-Catalogue
  16. 16. :: Kit-Catalogue Pilot :: Benefits » Members of the pilot will be able to: › Influence product development through the Kit-Catalogue user group › Provide feedback on their experiences of Kit-Catalogue – To help inform a future decision about whether Jisc should offer Kit-Catalogue as a national service › Contribute to a wider strategic discussion around facilitating equipment sharing between institutions and with industry
  17. 17. :: Kit-Catalogue Pilot :: Schedule » Nov 2014 – User group meeting and Jisc pilot kick off meeting » Nov 2014 – Jan 2015 – Begin setting up new hosted KC’s and liaising with local IT » Jan 2015 – Jul 2015 – KC development » Aug 2015 – Release of Kit-Catalogue v3.0 to all pilots » ~Nov 2015 – User group meeting and roadmap prioritisation » Nov 2015 – May 2016 – KC development » ~Jun 2016 – Release of Kit-Catalogue v3.5 to all pilots » ~Sept 2016 – End of pilot meeting
  18. 18. Jisc Support for Asset Sharing Kit-Catalogue National User Group, November 2014 1. About Jisc 2. Why Asset Sharing? 3. Kit-Catalogue Pilot 4. Introductions 5. Objective Setting Martin Hamilton martin.hamilton@jisc.ac.uk Futurist @martin_hamilton
  19. 19. :: Introductions :: Delegate survey
  20. 20. :: Introductions :: Delegate survey
  21. 21. :: Introductions :: Delegate survey
  22. 22. :: Introductions :: Delegate survey
  23. 23. :: Introductions :: Delegate survey
  24. 24. :: Introductions :: Blockers part 1 » “Time” » “The sense the equipment is 'owned' by a research group is still present. This is reducing with new equipment, but current/old equipment is still seen as 'mine’” » “No transparent system to see the availability/capacity of equipment” » “Researchers (understandably) choose the easiest option - so they use the equipment which is closest to them, as opposed to most appropriate for their experiment” » “A lack of staff willing to support initiatives like Kit- Catalogue & overall staffing levels” » “No central resource committed towards facilitating this initiative”
  25. 25. :: Introductions :: Blockers part 2 » “Equipment sharing is still viewed with certain amount of cynicism” » “Hard to evidence the benefits” » “Staff unwilling to travel or sometimes walk to other instruments that may be available” » “Nature of the applications used” » “Lack of time available to help help with this” » “Historical attitudes”
  26. 26. :: Introductions :: Enablers part 1 » “Senior management were very supportive of Kit Cat” » “We pushed this along for a number of reasons; location of researchers/building scattered between four locations, equipment asset register, sharing of equipment/resources, PAT test register” » “Communication and awareness raising is always a challenge in an institution with large research staff turnover. However we have a good comms strategy” » “We are also working hard to align requirements for data capture to existing admin processes so there is no additional burden on staff”
  27. 27. :: Introductions :: Enablers part 2 » “There are a number of key academics who are bought into equipment sharing” » “With greater staff resource I'm sure we could move the project more quickly” » “In general, there is buy-in, but the practicalities of making it work are very complex and need full-time attention, which we aren't currently resourced for” » “Integrated programme of justify, purchase, operate/maintain, upgrade/replace” » “School budgets are limited for this so a proposal to increase sharing/partnerships and consultancy would enable the programme to become reality”
  28. 28. :: Introductions :: Let’s hear from you
  29. 29. Jisc Support for Asset Sharing Kit-Catalogue National User Group, November 2014 1. About Jisc 2. Why Asset Sharing? 3. Kit-Catalogue Pilot 4. Introductions 5. Objective Setting Martin Hamilton martin.hamilton@jisc.ac.uk Futurist @martin_hamilton
  30. 30. :: Objective Setting :: 3 Big Questions »10mins to discuss each + 5mins to summarise: › Evidencing the benefits – How do we best demonstrate the benefits of equipment sharing to institutions and individual researchers? › Community of practice – What would this look like for equipment sharing? › Sticks and carrots – What should institutions and funders do to promote equipment sharing?

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