AIMS is an online management system for awards and certification process management. AIMS manages the entire submission lifecycle for awards and certifcation processes including submissions, assessments and approvals. Software suitable for associations and other awarding bodies.

1. Awards Information
Management System
(A.I.M.S)
Overview
Colm Ryan, 3rd i
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2. What is it?
Web based document workflow management
Manages client submission & assessment through the awards process
Submission moves from state to state as it is processed
Controls access to document at each stage to appropriate person(s)
Provides an audit trail as document is progressed
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3. Benefits of the Online Submission
Benefits to
Benefits to Awarding Client Benefits to
(Submitting Assessors
Organisation Organisation)
Automated management of the submission
lifecycle Access to latest
Early access to
submission
submissions
Controlled process and timely access to documents
information
Single overview of all submissions Focus point for
Better access to
getting and
assessment
submitting
Less administrative time managing the process documentation
information
Better tracking through stage time stamping and
audit trails of submission actions
Better managed Better tracking of
process workload status
More control over submission content
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4. Online Submission – Typical Process
Overview
Step 1: Client Submission
Step 2: Assessor Assignment
Step 3: Assessor Report Submission
Step 4: Assessor Report Review
Step 5: Approval Board Review
Step 6: Submission and Report Archive
(c) Copyright 3rd i IT and Business Services Limited

5. Step 1: Client Submission
Client logs on to submissions website
Client completes electronic submission form
Client submits form online
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6. Step 2: Administrator Review
Review Submissions
Administrator reviews
Selects submission to process
submission list
Assessor Assignment
Assessor selected and Submission is then progressed
assigned to submission into assessment state
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7. Step 3: Assessment
Assigned Workload
Assessor can review
Assessor arranges assessment
assignments
Report
Assessor completes Completed assessment report
assessment report attached to submission
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8. Step 4: Assessment Review
Administrator’s Assessment Review
Form marked as “awaiting assessment
approval”
Administrator checks management report
Administrator accepts management report and
submit on to next step
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9. Step 5: Approvals Board Review
Assessment Report Review
Approvals board members
login
Can read/download
assessment reports online
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10. Step 6: Administrator Archives
Submission
Following Approval Board Review
Administrator assign the
boards decision to submission
Submission and assessment
report are archived
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11. Typical Process Overview
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12. 3rd i IT and Business Services Ltd
Established in 2005, we help our clients to develop and grow their
businesses through providing them with strategic insight and
implementation tools.
As well as providing consultancy and training services, 3rd i also
develop web based software solutions in-house, including:
Actravia, an all-in-one training and events sales,
AIMS, an online submission management system for marketing and administration System, and AIMS, an
awards and certification authorities Awards, Certification and Accreditation Management
System.
(c) Copyright 3rd i IT and Business Services
Limited