Project Management Tools, Processes and Strategies for Multi-Stakeholder Projects Presented by: Colleen LaRose
Successful Project ManagementRequires a Balanced Skill Set Interpersonal Skills (most highly correlated to project success) Business Acumen (aligning project’s measurable objectives with goals, mission and vision) Technical Project Management Skills (such as the software tool)
Interpersonal Skills Internal pr skills/team building Emails In person meetings Online meetings (“Go To meeting” and skype) Webinars Linked In group (and sub groups) Blog Talk radio Website/podcasts You Tube channel Twitter Slideshare
Business Acumen Understand/agreement on goals and outcomes Establish defined objectives (what is to be measured…how…why) Flow charts to define processes Gantt charts Clear expectations and regular reporting (who, when and where) Excel spreadsheets Calendars Surveys
Technical SkillsNo one software tool is best. Depends on: project culture collaboration needed type/size/length of project Key to success - not the software tool Inputs generated but the training and skills of the project managers. outcomes dataConsiderations.full project management?document sharing?task assignment?customer relationship management?collaborative calendar? May require consultant assistance to determine which product and implement training.
Grants Management –(Efficiency - Tasks, Time, Budget)Most important is to accomplish goals of the grant…not to learn reporting software.Some examples: Microsoft Project/Sharepoint and Primavera are complex and time-consuming. Base Camp, Smartsheet, Clarity, Solve 360, Quick Base, Team Work PM, Project Manager, ASANA (simpler, require some modifying, set up for corporate structures) CRM may be enough to coordinate outreach activities at each location.Could allow schools to use excel, then roll up into Microsoft Project
Before choosing a reporting strategy,need to know… Organization structure (who is getting reports) Current state (“as is”) Desired state (“should be/goals”)
Grant Maximization -(Effectiveness - Achieving Goals)Synchronist Business Information Systems – Addresses employer needs Aligns workforce development and economic development Satisfaction with the community? Value to the community? ROI? Growth potential? Risk of leaving/downsizing?What’s the problem?How can we help?
Which Businesses Need and Deserve Help? Synchronist lets you plot companies, using data in meaningful ways. High Growth, Low Value High Growth and High Value G Often at greatest risk Startups Problems usually around workforce R High ROI O W Low Value, Low Growth High Value, Low Growth T Retraining for other Examples: Moldmakers, H opportunities Insurance Industry V A L U E
How are these efforts sustained whenthe grant money is gone?Start with the end in mind. Record of Work Easily transferable data Partners willing to carry mission forward Clear path for continuation
SummaryProject Management Tools, Processes and Strategies for Multi-Stakeholder Projects Establish goals Use balanced set of skills: Interpersonal, Business Acumen, Technical Skills Develop efficient processes Drive effective outcomes Create sustainability from the beginning