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# Summarize Data Using a Formula

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### Summarize Data Using a Formula

1. 1. MicrosoftExcel 2007Objective 3: Creating andModifying Formulas
2. 2. In the Lesson you will learnhow to:1. Reference data in formulas2. Summarize data using formulas3. Summarize data using subtotals4. Conditionally summarize data using a formula5. Lookup data using a formula6. Use conditional logic in a formula7. Format or modify text using formulas, and8. Display and print formulas
3. 3. Summarize Data Using aFormula• Create a Basic Formula• Create a Function Formula• Commonly Used Excel Functions
4. 4. Create a Formula1. Click the cell where you want to formula to appear2. Type =3. Click a cell containing the first value you want to include  You may also enter a value manually4. Type an operand such as +, -, /, or *5. Click a cell containing the next value you want to include6. Enter operands and other cells or values as necessary and press [Enter]
5. 5. Create a Function Formula1. Click a cell where you want the formula result to appear2. Click the Formulas tab then click the Insert Function button in the Function Library group3. In the Insert Function dialog box select the appropriate function and click OK
6. 6. Create a Function Formula4. In the Function Arguments dialog box specify the appropriate settings or cells, then click OK
7. 7. Commonly Used ExcelFunctionsFunction Example ResultsSUM =SUM(A4:C4) The total of values in the rangeMIN =MIN(A4:C4) The lowest value in the rangeMAX =MAX(A4:C4) The highest value in the rangeCOUNT =COUNT(A4:C4) The # of cells that contain numbersCOUNTA =COUNTA(A4:C4) The # of cells that aren’t emptyAVERAGE =AVERAGE(A4:C4 The average of the values in ) the range
8. 8. Summarize Data UsingSubtotalsCreate, Filter, Sort, and Subtotal a listRemove a Filter and Subtotals
9. 9. Create a List Type related data in rows and columns, with column headers describing each columns data Type additional rows and columns as needed making sure there are no empty rows or columns between data
10. 10. Filter a List1. Click inside the list range2. Click the Data tab then the Filter button3. Click the list arrow at the top of the column you want to filter4. Click Select All to remove all check marks5. Click the check boxes for the items you wish to display and click OK
11. 11. Remove a Filter1. Click inside the list range2. Click the Data tab then the Filter button to deselect the button and remove the Filter arrows
12. 12. Sort a List1. Click inside the list range2. Click the Data tab then the Sort button3. In the Sort dialog box choose what to sort by and the order4. Add additional levels if necessary5. Click OK
13. 13. Subtotal a List1. Click the inside the list range and filter the list2. Click the Subtotal button on the Data tab
14. 14. Subtotal a List3. In the Subtotal dialog box click the At each change in list arrow then select the field by which you sorted4. Click the Use function list arrow then click a function to summarize the data  The functions that are available are: SUM, COUNT, AVERAGE, MAX, and MIN
15. 15. Remove Subtotals Click in the list range containing subtotals Click the Data tab then the Subtotal button In the Subtotal dialog box click Remove All
16. 16. Lesson Review Open the Excel worksheet above named Basic Formulas and complete to the best of your ability