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Power Points With Pizzazz!


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I used this in a PowerPoint workshop. The rest of the materials can be accessed at

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Power Points With Pizzazz!

  1. 1. PowerPoints with Pizzazz! Jennifer Dorman [email_address]
  2. 2. Agenda <ul><li>Planning and Organizing a Presentation </li></ul><ul><li>Review of the Basics – layouts and templates, slides, views, text </li></ul><ul><li>Adding the Pizzazz! – animations, embedding multi-media </li></ul><ul><li>Project Work </li></ul>
  3. 3. We Learn… Read Hear See See and Hear Discuss Experience Teach 0 20 40 60 80 100 10% 20% 30% 80% 70% 50% 95%
  4. 4. Putting the 3 Together Kinesthetic Verbal Visual
  5. 5. Planning a Presentation
  6. 6. Agenda Welcome Activity 1 Activity 2 Break Activity 3 You've got to start with a script.
  7. 7. Content and Purpose <ul><li>Inform your audience </li></ul><ul><li>Illustrate your point </li></ul><ul><li>Interact with data </li></ul>Inform Interact Illustrate
  8. 8. Choosing Content Should I use clip art or photos? Are charts or graphs needed? What are the key phrases
  9. 9. What visuals are appropriate? How should the slides be organized? How much time will I require?
  10. 10. Create a Storyboard <ul><li>Create slides using titles to get started </li></ul><ul><li>Use Slide Sorter view to sort and arrange your slides in the best order. </li></ul>
  11. 12. Adding Content
  12. 13. Overview <ul><li>A PowerPoint can contain text, graphics, charts, and other data types. </li></ul>Charts Graphics Text Video Art Text Charts Text
  13. 14. Adding Text <ul><li>Keep bullets to one line </li></ul><ul><li>Limit of 3-5 bullets per page </li></ul><ul><li>Be sure font is large enough (24) </li></ul>
  14. 16. Add Graphics <ul><li>Limit animated graphics </li></ul>
  15. 17. Add Graphics <ul><li>Choose similar graphic styles </li></ul>
  16. 18. Add Graphics <ul><li>Or all photos… </li></ul>
  17. 19. Add Graphics <ul><li>Balance text, blank space, and graphics on your page </li></ul>
  18. 20. Different Views <ul><li>Normal View provides a comprehensive view for each slide with notes and outline. </li></ul><ul><li>Outline View helps the users focus on the text -- displays the text of your presentation with slide titles and bullet points. </li></ul>
  19. 23. Other Views <ul><li>Slide Sorter View displays multiple slides and lets you quickly change their order in the presentation. </li></ul><ul><li>Slide Show view is also called preview. </li></ul>
  20. 25. You can also choose your slide view from down here.
  21. 26. Choose your layout from here depending on your content.
  22. 27. Adding Functionality
  23. 28. Animate! <ul><li>Custom Animation </li></ul><ul><li>Timing </li></ul><ul><li>Transitions </li></ul>
  24. 29. Add Notes <ul><li>Add notes to bottom note area </li></ul><ul><ul><li>This is your “script ” </li></ul></ul>Know what you want to say…
  25. 30. Notes, or even an entire research paper, can go in this space.
  26. 31. Embedding Media <ul><li>NOTE – All media that is embedded into a PowerPoint is not actually “in” the PowerPoint </li></ul><ul><ul><li>Video and audio that plays from within PowerPoint is actually “hyperlinked” to the place where the original media is stored (hard drive, server, flash drive, etc.) </li></ul></ul><ul><li>TIP – If you have embedded media in your presentation, create a folder to hold your PPT file as well as your media files </li></ul><ul><ul><li>Take the entire folder with you when you move to another computer </li></ul></ul>
  27. 32. TIP - Asset Folder
  28. 33. Video in PowerPoint – 3 Ways <ul><li>Hyperlink to video file </li></ul><ul><li>Insert > Movies and Sounds > Movie from File </li></ul><ul><ul><li>.avi, .mpeg, .wmv, .asx, .asf </li></ul></ul><ul><li>Control Toolbox > Windows Media Player > Properties > Custom </li></ul>
  29. 34. Design Elements Maximizing the visual quality and readability of your presentation
  30. 35. CRAP Design Elements <ul><li>C ontrast </li></ul><ul><li>R epetition </li></ul><ul><li>A lignment </li></ul><ul><li>P roximity </li></ul>The Non-Designer’s Design Book – Robin Williams
  31. 36. Contrast <ul><li>Contrast refers to any difference of size, shape, or color used to distinguish text (or other elements, though here we’re focusing on text) from other pieces of text. </li></ul><ul><ul><li>The use of bold or italics is one common form of contrast — the difference in shape makes the bolded or italicized text stand out from the surrounding text. </li></ul></ul><ul><ul><li>Increasing the size of headers and titles, or using ALL CAPS or small caps are other ways of distinguishing text. </li></ul></ul>Adapted from http://www. lifehack .org/articles/communication/design-better-with-crap.html
  32. 37. Repetition <ul><li>Repetition in your text is bad; repetition of your design elements is not only good, but also necessary. </li></ul><ul><ul><li>Repetition of design elements pulls the document together into a cohesive whole, and also improves readability as the reader comes to expect text that looks a certain way to indicate certain qualities (e.g. the start of a new section, a major point, or a piece of code. ) </li></ul></ul>Adapted from http://www. lifehack .org/articles/communication/design-better-with-crap.html
  33. 38. Alignment <ul><li>Alignment is crucial not just to the cohesive appearance of your document but also to the creation of contrast for elements like bulleted lists or double-indented long quotes. </li></ul><ul><ul><li>Unaligned text floats mysteriously, forcing the reader to figure out its relation to the rest of the document. </li></ul></ul><ul><ul><li>Centered text is particularly bad (and is a novice’s favorite design trick). </li></ul></ul>Adapted from http://www. lifehack .org/articles/communication/design-better-with-crap.html
  34. 39. Proximity <ul><li>Pieces of information that are meant to complement each other should be near each other. </li></ul><ul><ul><li>Your reader shouldn’t have to seek out the next logical piece of information; rather, use proximity to make sure that the next piece of information a reader sees is the next piece of information they should see. </li></ul></ul>Adapted from http://www. lifehack .org/articles/communication/design-better-with-crap.html
  35. 40. Alignment and Placement
  36. 41. CRAP: Visual Organization Group related items to reduce clutter and provide reader with an organized structure.
  37. 42. General Design Suggestions For teachers and students
  38. 43. Purposeful Design Elements <ul><li>Use a consistent background or a Design Template. </li></ul><ul><li>Use standard fonts (Times New Roman for body text, Arial, for headers). </li></ul><ul><li>Use Slide Layout to set up your text boxes - that way the formatting is consistent throughout. </li></ul><ul><li>Limit bullets to 3-5 per slide depending on text quantity (your text should comfortably it the screen at a 24 point). </li></ul>
  39. 44. Purposeful Design Elements <ul><li>Make sure that your text color does not clash with your background color (if you use a Design Template, you will always be safe). </li></ul><ul><li>Do not add sound effects unless they specifically contribute to your message - otherwise, they will be a distraction. </li></ul><ul><li>If you are adding slide transitions and custom animations, select a consistent format so as to not detract from your message. </li></ul>
  40. 45. Purposeful Design Elements <ul><li>The information you include in a PowerPoint should supplement your verbal presentation - it should not be (word-for-word) your spoken presentation. </li></ul><ul><li>Reference, but do not read from, the PowerPoint unless you are reciting a direct quote. </li></ul><ul><li>If you include visuals, be sure to adequately explain them in your verbal presentation. </li></ul>