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David Shinkfield 
Mary Kay Podlecki 
Computer Learning 
Center at Ewing 
September 2014
Remember the “Simple Life” 
 One computer, probably a Windows PC, with limited 
contents 
Now 
 Your data stored at home...
Backing up your electronic toys 
 Background 
 Why do we back up? 
 How often to back up? 
 Backing up your Windows PC...
Reasons to Back Up your computer 
1. Your digital photos are priceless 
2. Your music library took you a lifetime to compi...
Our Purpose 
 To create a copy of our private and personal 
information so that we can recover it 
regardless of the disa...
What should we back up? 
In simple terms – everything, 
but let’s be more specific
The Rule of Three (thanks to PC World) 
It doesn’t get any more basic in backup than the 
rule of three. 
To lower the ris...
Where is this information 
stored? 
On your computer, tablet or phone 
On an external hard drive. This may be 
a traditi...
Some Definitions 
 The size of individual files – a letter, a picture, a video – is 
measured in kilobytes or megabytes 
...
What will we back up to? 
The best choices today are 
 External Hard Disks 
 The Cloud 
For keeping back up copies of a ...
External Hard Disks 
Cost $60 
Capacity 1000GB 
Speed Fast 
Advantage 
• Ultra-fast USB 3.0 data transfers 
• Massive capa...
The Cloud 
Today, there are several 
free choices 
 Carbonite 
 Microsoft One Drive 
 Google Drive 
 Dropbox 
 Apple ...
Flash Drive 
 Cost $8 - $25 
 Capacity 8GB – 64GB 
 Speed Fast 
 Advantage
CD or DVD 
 Cost $0.10 - $3 
 Capacity 650MB – 8GB 
 Speed Medium Fast 
 Advantage
Windows 7 or Windows 8
How information is stored in our 
computer (on our Hard Disk) 
• My 
Documents 
• Favorites or 
Bookmarks 
• Email and 
co...
Windows 7 or Windows 8 
Compared to Windows XP, Microsoft has greatly 
simplified making back ups of your data. 
Choices p...
Using Windows Back Up 
In Windows 7, click the Start Button and 
type Back Up or in Windows 8, on the 
Start Screen type B...
Using Windows Back Up
Using Windows Back Up
Using Windows Back Up
Using Windows Back Up
Create Windows Repair Disk
Create Windows Repair Disk
Use file history for backups 
Windows 8 adds a simple backup system 
called File History 
To use it, simply plug in an e...
Use file history for backups
Use file history for backups 
A different app, available under 
“Restore your files with File History” 
in Windows, can be...
Backing up to the Cloud 
To back up your data to the Cloud, you 
will need: 
A sufficiently fast upload internet 
connect...
Backing up to the Cloud - 
Carbonite 
Once you've configured Carbonite, it works 
great. In addition to the Windows clien...
Backing up to the Cloud – 
Microsoft OneDrive 
 For Windows 8, you probably have a 
Microsoft account. You will need to l...
How to restore your data 
If you get a virus, and your computer won’t boot, you 
may need to reinstall Windows. 
 If you ...
iMac, MacBook Pro, 
MacBook Air, 
iPad, iPhone, iPod Touch
Backing Up Your Apple 
Computers and Mobile Devices 
 iMac, MacBook Pro, MacBook Air 
 iPad, iPhone, iPod touch
Mac Computers 
What Will We Back Up To? 
 External hard drive 
 Airport Time Capsule (wireless external 
drive) 
 (Or, ...
How much room do I need for 
my back up? 
 Time Machine needs 2 to 4 times as 
much space as the data it's backing-up.
Back Up Using Time Machine 
Connect external drive 
Tell Time Machine to use it 
Relax — it does the rest
Back Up Using Time Machine 
 Time Machine automatically backs up your entire Mac. 
 It includes system files, applicatio...
Time Machine Preferences
Excluding Files
How to Restore Your Data 
 Enter Time Machine from the menu. 
 See your windows as they appeared "back in time."
How to Restore Your Mac 
 Hook up Backup Drive, then hold down the option 
key at startup to select it as your startup di...
Backing up iPad and iPhone
Backing up iPad and iPhone 
Back up to iCloud if: 
• Prefer automatic backup (when plugged into 
power) 
• Don’t connect t...
Backing up to iCloud 
In Settings app, go to iCloud, then Storage and 
Backup
Can Decide What to Back Up 
In Settings app, go to iCloud, then Storage and 
Backup 
• Beware! Not all media is 
included ...
Backing up with iTunes on 
Computer 
Plug into your computer, run iTunes, and select 
Backup
iPad Class for Additional Details 
Decluttering Your iPad (1 Session) 
Has that once empty iPad that initially looked so r...
Android Tablets and Phones
Back Up Android Tabs 
and Phones 
 Carbonite is one option for backing up your 
Android tablet or phone 
 There is an Ap...
Android Back Up using Helium
Android Back Up using Carbon 
Carbon and Helium seem to be used 
interchangeably 
 Carbon can be downloaded from the Goog...
Helium Installation Instructions 
 Install Helium on Android 
 Install Helium on your PC 
 Windows Users must also inst...
Android Back Up 
Opening Helium shows 
• All your Apps 
• Apps selected for Back 
up 
• Whether to back up 
App Data only ...
Android Back Up 
When Back Up is selected, 
options are 
• Internal Storage 
• External SD Card 
• Cloud Storage 
To resto...
In Summary 
Follow the “Rule of Three” 
the original, on your computer 
a backup of the original, on an external 
hard d...
clcewing.org
clcewing.org
Thank you 
We hope you enjoyed the 
talk 
Come and sign up for our 
classes, learn more and 
have fun!
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Backing up your digital life - PC, Mac or Android

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Backing up your digital life - PC, Mac or Android

  1. 1. David Shinkfield Mary Kay Podlecki Computer Learning Center at Ewing September 2014
  2. 2. Remember the “Simple Life”  One computer, probably a Windows PC, with limited contents Now  Your data stored at home or in the “Cloud”  Several PCs, may be linked together in a Home network  Windows PCs (XP, 7 or 8) and Macs  iPads  Android tablets  Smart phones from many makers
  3. 3. Backing up your electronic toys  Background  Why do we back up?  How often to back up?  Backing up your Windows PC – Desktop or Laptop  What to back up?  How to make it (almost) automatic  Backing up your Apple product – Mac, iPad or iPhone  Backing up your Android phone or tablet
  4. 4. Reasons to Back Up your computer 1. Your digital photos are priceless 2. Your music library took you a lifetime to compile 3. Your brilliant thoughts—lost forever! 4. Protect your digital filing cabinet 5. You can take your iPad, phone or laptop almost anywhere (they can get lost or stolen) 6. Hard disks don’t last forever 7. Viruses, worms, and malware, oh my! 8. Disaster strikes 9. Data recovery is pricey and it doesn’t always work Thanks to PC Magazine
  5. 5. Our Purpose  To create a copy of our private and personal information so that we can recover it regardless of the disaster that strikes.  Secondly, to return the desktop, laptop, iPad, tablet or phone to its working condition as easily as possible.
  6. 6. What should we back up? In simple terms – everything, but let’s be more specific
  7. 7. The Rule of Three (thanks to PC World) It doesn’t get any more basic in backup than the rule of three. To lower the risk of data loss, you must have three copies of your important data:  the original, a backup of the original, and a backup of the backup.  the secondary and tertiary copies should be in different locations: Remember that the rule of three is a practical minimum—an extra copy here and there won’t hurt.
  8. 8. Where is this information stored? On your computer, tablet or phone On an external hard drive. This may be a traditional hard drive or a newer SSD, like a large flash drive In the Cloud.
  9. 9. Some Definitions  The size of individual files – a letter, a picture, a video – is measured in kilobytes or megabytes  1000 Kilobytes (KB) = 1 Megabyte (MB)  1000 Megabytes (MB) = 1 Gigabyte (GB) Typical hard drive today between 500 and 1000 GB The next unit up is a Terabyte = 1000 GB
  10. 10. What will we back up to? The best choices today are  External Hard Disks  The Cloud For keeping back up copies of a particular file or set of holiday pictures  Flash Drive  CD or DVD
  11. 11. External Hard Disks Cost $60 Capacity 1000GB Speed Fast Advantage • Ultra-fast USB 3.0 data transfers • Massive capacity • 1-year limited warranty • WD quality and reliability
  12. 12. The Cloud Today, there are several free choices  Carbonite  Microsoft One Drive  Google Drive  Dropbox  Apple iCloud Free - 15 GB 5 GB 2 GB 5 GB Paid Unlimited for $55 per year per computer 100 GB for $1.99 per month 25 GB for $2.49 per month 50 GB for $9.99 per month 10 GB for $1.67 per month
  13. 13. Flash Drive  Cost $8 - $25  Capacity 8GB – 64GB  Speed Fast  Advantage
  14. 14. CD or DVD  Cost $0.10 - $3  Capacity 650MB – 8GB  Speed Medium Fast  Advantage
  15. 15. Windows 7 or Windows 8
  16. 16. How information is stored in our computer (on our Hard Disk) • My Documents • Favorites or Bookmarks • Email and contacts Windows 7 or 8 Programs Your Data Word, Excel, Quicken, Firefox, Picasa etc., etc. Installed with computer when you buy it (and included on the Restore Disk), bought later on a CD or downloaded from the Internet Installed by computer manufacturer and occasionally with a Restore Disk. This is information unique to you – photos of grand-kids, your financial data, your emails and contacts, your music library etc.
  17. 17. Windows 7 or Windows 8 Compared to Windows XP, Microsoft has greatly simplified making back ups of your data. Choices provided  Back up your data – settings, libraries, files, pictures etc. that you have created  An “image file” of everything on your computer  A System Image is a copy of the drives that are required for Windows to run. An Image can be used to restore your computer if or when it stops working, but you cannot use it to restore specific files.
  18. 18. Using Windows Back Up In Windows 7, click the Start Button and type Back Up or in Windows 8, on the Start Screen type Back Up
  19. 19. Using Windows Back Up
  20. 20. Using Windows Back Up
  21. 21. Using Windows Back Up
  22. 22. Using Windows Back Up
  23. 23. Create Windows Repair Disk
  24. 24. Create Windows Repair Disk
  25. 25. Use file history for backups Windows 8 adds a simple backup system called File History To use it, simply plug in an external hard drive and Windows automatically archives files to it Turn on File History by searching for that phrase within Windows and selecting On
  26. 26. Use file history for backups
  27. 27. Use file history for backups A different app, available under “Restore your files with File History” in Windows, can be used to recover lost data
  28. 28. Backing up to the Cloud To back up your data to the Cloud, you will need: A sufficiently fast upload internet connection Sufficient storage at your chosen Cloud storage location
  29. 29. Backing up to the Cloud - Carbonite Once you've configured Carbonite, it works great. In addition to the Windows client, the company provides clients for the iPad/iPhone/iPod Touch, Blackberry OS, Mac, and Android phones. There's also Web access so you can download a file from virtually anywhere.  Files over 4GB in size are not automatically selected for backup.
  30. 30. Backing up to the Cloud – Microsoft OneDrive  For Windows 8, you probably have a Microsoft account. You will need to log into that account to get access to One Drive  The same Microsoft login also will work in Windows 7  For Windows 8, OneDrive is the default place to save files.
  31. 31. How to restore your data If you get a virus, and your computer won’t boot, you may need to reinstall Windows.  If you have a Windows Repair Disk, you can boot from the DVD and REPAIR Windows or INSTALL the System Image you created.  If you have a Restore CD from your computer manufacturer, using it will return your computer to the state when it was new. All your data will be destroyed. You will also need to reinstall any programs that you have added.
  32. 32. iMac, MacBook Pro, MacBook Air, iPad, iPhone, iPod Touch
  33. 33. Backing Up Your Apple Computers and Mobile Devices  iMac, MacBook Pro, MacBook Air  iPad, iPhone, iPod touch
  34. 34. Mac Computers What Will We Back Up To?  External hard drive  Airport Time Capsule (wireless external drive)  (Or, as with PCs, can use on-line services.)
  35. 35. How much room do I need for my back up?  Time Machine needs 2 to 4 times as much space as the data it's backing-up.
  36. 36. Back Up Using Time Machine Connect external drive Tell Time Machine to use it Relax — it does the rest
  37. 37. Back Up Using Time Machine  Time Machine automatically backs up your entire Mac.  It includes system files, applications, accounts, preferences, email messages, music, photos, movies, and documents.  It remembers how your system looked on any given day—so you can revisit your Mac as it appeared in the past.  It keeps hourly backups for the past 24 hours, daily backups for the past month, and weekly backups until your backup drive is full.
  38. 38. Time Machine Preferences
  39. 39. Excluding Files
  40. 40. How to Restore Your Data  Enter Time Machine from the menu.  See your windows as they appeared "back in time."
  41. 41. How to Restore Your Mac  Hook up Backup Drive, then hold down the option key at startup to select it as your startup disk.
  42. 42. Backing up iPad and iPhone
  43. 43. Backing up iPad and iPhone Back up to iCloud if: • Prefer automatic backup (when plugged into power) • Don’t connect to computer very often • Don’t own a Mac or PC Back up to computer using iTunes if:  Don’t have iCloud account or don’t want to use it  Lots of photos and videos on Camera Roll  Want on-site backups  Want a secondary backup for iCloud
  44. 44. Backing up to iCloud In Settings app, go to iCloud, then Storage and Backup
  45. 45. Can Decide What to Back Up In Settings app, go to iCloud, then Storage and Backup • Beware! Not all media is included in iCloud backup! • Does not include: media synced from computer; photos imported from digital camera.
  46. 46. Backing up with iTunes on Computer Plug into your computer, run iTunes, and select Backup
  47. 47. iPad Class for Additional Details Decluttering Your iPad (1 Session) Has that once empty iPad that initially looked so roomy now run out of storage space? Have you run out of room to back up to the iCloud? What can you do, short of buying a new iPad or paying for more iCloud storage? We’ll spend 2 hours using a half dozen strategies to see what you can do to free up space on your iPad, or cut down on the iCloud space you are using. These can be tough decisions, so be prepared for some tough love! Prerequisites: iPad Basics course; iPad with the most recent software for that iPad.
  48. 48. Android Tablets and Phones
  49. 49. Back Up Android Tabs and Phones  Carbonite is one option for backing up your Android tablet or phone  There is an App for Android that is less expensive and manages back ups
  50. 50. Android Back Up using Helium
  51. 51. Android Back Up using Carbon Carbon and Helium seem to be used interchangeably  Carbon can be downloaded from the Google Play Store  Carbon only will work on Android devices using Android 4.0 and higher – Ice Cream Sandwich and above  You will need access to a PC to make it work, although once installed, the back up is done wirelessly.
  52. 52. Helium Installation Instructions  Install Helium on Android  Install Helium on your PC  Windows Users must also install Android drivers and restart. Open Helium Desktop on PC Open Helium on Android (and follow any instructions there) Helium should now be enabled!
  53. 53. Android Back Up Opening Helium shows • All your Apps • Apps selected for Back up • Whether to back up App Data only or the complete App
  54. 54. Android Back Up When Back Up is selected, options are • Internal Storage • External SD Card • Cloud Storage To restore from Cloud Storage, you will need the paid version - $4.99
  55. 55. In Summary Follow the “Rule of Three” the original, on your computer a backup of the original, on an external hard drive – a WD Passport for Windows or a Time Machine for Macs and a backup of the backup, in the Cloud
  56. 56. clcewing.org
  57. 57. clcewing.org
  58. 58. Thank you We hope you enjoyed the talk Come and sign up for our classes, learn more and have fun!

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